The following is a very high level overview of District Assessment Coordinator responsibilities. For more detailed deadlines and specific dates go to the calendar under each assessment.
August
Forward
- Accessibility Guide and Training video available (beginning of September)
DLM
- Educators training is now available
September
ACT
- Submit accommodations request to ACT.
ACCESS for ELLs
- Administer Home Language Survey to all newly enrolled students
- Administer ELP Screener to students identified for Screening
- Update SIS with new ELP codes, changed ELP codes from Spring ACCESS or Reclassification
- Ensure staff have accounts at https://www.drcedirect.com/all/eca-portal-v2-ui/#/login/WIDA and https://wida.wisc.edu/login
DLM
- Activate KITE Educator Portal account for new users
- Clean up users in Educator portal. Must remove users that are no longer employed by the district or are no longer administering the DLM.
- Encourage educators to begin 2022-23 training
Forward
- Current DACs must clean up user prior years permissions in the DRC INSIGHT Portal. Remove permissions and inactivate any user no longer employed by the district
- Keep SIS current and regularly push data to WISEdata
NAEP
- Informational email sent to schools
- Register on Assessment management System (AMS), (schools and districts register separately)
- Update School information on AMS (designated NAEP school coordinators)
October
ACT
-
Submit accommodation requests to ACT.
-
Attend ACT Accommodations and Supports Webinar.
ACCESS for ELLs
- Monitor completion of staff test administration training on WIDA website
- Ensure technology coordinators install testing software and run system checks
- Finalize SIS ELP codes for late October roster pull
DLM
- Updated manuals posted
- Begin to upload enrollment, user and roster files using new templates
NAEP
- Student "e-file" list submission (state will e-file for schools: ensure Student Information Systems are up-to-date)
November
Update Annual Required DAC and DTC Forms to OEA (due first week of November)
ACT
- Manage test participation in PANext
- Update school test coordinator contact information in PAnext
- Test Administration Q&A Training Session (webinar)
- Submit accommodations requests to ACT
ACCESS for ELLs
- Finish staff training
- Ensure technology is working
- Organize practice tests for students
- During the last week of November:
- Adjust test sessions as needed
- Receive and inventory physical test materials
- Order additional materials, including braille and large print, extra Writing response booklets if needed.
DLM
- Begin to download updated secure browser onto testing devices
- Begin to upload enrollment, user and roster files using new templates
Forward
- DTC Training Video available
- DAC Permissions assigned in the DRC INSIGHT Portal
- Technology User Guide, Technology training, and other technology resources available
December
ACT
- Submit accommodations requests to ACT
- Attend ACT Site Readiness Webinar
- Complete Site Readiness Tasks, including Mock-Administration and ProctorCache (online testing)
ACCESS for ELLs
- Testing Window Opens
DLM
- Begin to upload enrollment, user and roster files using new templates
- Oversee completion of required training for ALL test administrators
Forward
- Braille test materials Order window opens (via DRC INSIGHT Portal)
- Online Tools Training (OTT) updates posted (OTT available year round)
- Item Sampler available- Updates posted (Sampler available year round)
- Student Tutorials Available (Available year round)
NAEP
- Pre-Assessment activities completed on AMS
January
ACT
- Deadline for ACT to receive accommodations requests in the Test Accessibility and Accommodations System (TAA)
- Confirm student rosters (after DPI uploads to PAnext)
- Deadline to submit reconsideration requests of ACT-Approved accommodations in TAA
ACCESS for ELLs
- Additional material order window closes (3rd week)
- Test window closes (last week)
DLM
- Begin to upload enrollment, user and roster files using new templates
- Oversee completion of required training for ALL test administrators
Forward
- DAC and SAC Pretest training videos available
- Test Administrator Training video available
- Test Administration Manual available
- DAC, SAC, DTC, and STC Q & A webinar
- DRC INSIGHT Portal Guide available
NAEP
- Pre-Assessment activities completed on AMS
- Assessment Window Begins in a typical NAEP year (refer to NAEP calendar for specific dates each year)
PreACT Secure
- Administrative platform opens (PAnext) - update contact information and test staff
- Enter accommodations and EL supports
-
Order paper accommodated test materials
February
ACT
- ACT materials ship to schools; schools check in materials
- Schools conduct pretest sessions (students complete MyACT registration)
- Schools conduct room supervisor and proctor training
- Attend Test Administration #2 Webinar
ACCESS for ELLs
- All materials due back at DRC for scoring (first week)
- Data validation window – ensure non-tested codes, student demographics correct
DLM
- Data Validation/Revisions (preparation for operational spring window)
- Oversee completion of required training for ALL test administrators
- Deadline to mark braille in PNP
- Send Parent Notification Letters/Brochures
Forward
- DAC, SAC, DTC, and STC Q & A Webinar
- Oversee completion of required training for all test administrators
- Administrator Tutorials available
- Optional (two week) Add Accessibility Feature Window
- Notify parents/guardians of upcoming assessment
NAEP
- Assessments Continue
PreACT Secure
- Attend accommodations and supports training webinar
- Enter accommodations and EL supports
- Order paper accommodated test materials
March
ACT
- Test window 1 and 2 Administration
- Return testing materials and answer documents via pre-scheduled pickup
- ACT Student Reports arrive 3-8 weeks after testing
- Order make-up test date materials
DLM
- Data Validation/Revisions (final preparations for operational spring window)
- Assessment Window Opens
Forward
- Assessment Window Opens
- DAC, SAC, DTC, and STC Q & A Webinar
- Oversee completion of required training for all test administrators
- DRC INSIGHT Portal available for (general) test set-up
- Enter accessibility features for students
- Print test tickets
NAEP
- Assessment Window Closes
PreACT Secure
- Test window begins
- Complete mock administration and all technical readiness requirements for online testing
- Train all testing staff
- Enter accommodations and supports
- Order paper accommodated test materials
- Attend technical readiness training webinar
- Attend test administration training webinar
April
ACT
- Test Window 3 Administration (final test window)
- ACT examinee reports arrive 3-8 weeks after testing
- Enter "Did Not Test" Codes in PAnext
DLM
- Assessment Window Closes
Forward
- Assessment Window Closes
- Deadline to order braille in the DRC INSIGHT Portal
- Ensure all students have completed testing or have a not-tested code in the DRC INSIGHT Portal
PreACT Secure
- Complete testing for all students, conduct make-up testing as needed throughout window
- Return all paper test materials by deadline
May
ACCESS for ELLs
- Student reports and data downloads received (First week)
- Post-Reporting data validation window – correct errors for state file
NAEP
- Districts notified of selection for NAEP (for next school year)
PreACT Secure
- Enter “Not Tested Codes” into PAnext
June
ACT
- School and district aggregated reports available in the ACT Online Reporting (Success.ACT)
Forward
- Student and summary reports available in the DRC INSIGHT Portal
NAEP
- Schools notified of selection for NAEP (for next school year)
PreACT Secure
- Individual Student Reports, school and district aggregated reports available in the ACT Online Reporting (Success.ACT)
July
Forward
- ISRs delivered to Districts
DLM
- Student reports become available