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2014-2015 WISEstaff (PI-1202) Reporting Information

 7/20/2015 - A notice has been issued regarding 2014-2015 Staff: Salary, Position & Demographic Reports. 

 

*** Notice regarding 2014-2015 Staff: Salary, Position & Demographic Reports ***

All of the 2014 - 2015  School Staff: Salary, Position & Demographic Reports will be ready by December 2015. DPI implemented a new staff reporting system in 2014-15.  The system closed for data reporting later than previous years.  There is typically a three to four month lag between the system closing and the data being released for reporting.  For this year, that means a December release date.  The system will open again in the fall of 2015 with reporting resuming in the summer of 2016, as has been normal practice in the past.

 As with any new data system implementation, we anticipate data quality issues in the first year.  Data reporting for 2014-15 will carry a cautionary statement as a result.

 

This site provides districts with information and changes regarding the PI-1202 Fall Staff Report application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the PI-1202, and district administrators.

WISEStaff Application available Statewide 

Fall Staff Data Collection Opened  April 6th, 2015
 

Authorized WISEstaff (PI-1202) users may Access WISEstaff (PI-1202) Web Application through WISEhome

 

Presentations

2015 Skyward User Group Conference

Technical Documentation

 
2014-2015 Assignment Table updated 06/09/2015
2014-2015 Draft Data definitions
 
 

The proposed 2014-2015 timeline for districts to report is as follows:  All Dates are Tentative.

Updated last on 12/11/2014  also see: WISEid and WISEstaff implementation plan

Date Description 

October

 The WISEstaff (PI-1202) application will require a WAMS ID to log in.  Letters containing passwords will no longer be sent to District Administrators.
December 2014

First test of WISEid - No action is required.  Please see the following link for a more detailed implementation plan.

WISEid and WISEstaff implementation plan
April 2015

The WISEstaff (PI-1202) is scheduled to open.
May 2015

The WISEstaff (PI-1202) reporting deadline. Note: The closing of the  WISEstaff (PI-1202) report will be seven weeks after collection opens.
May 2015

DPI will start running audits where the WISEstaff (PI-1202) data collection has been locked and submitted. Once audits are complete, if needed, districts can make corrections based upon audit results.
June 2015

All final corrections must be done and the collection locked.
June 2015 Staff data reports will be published on the DPI web site.
First week in July Final audits to determine highly qualified teacher status are run at the end of the school year.

 

 

 

 
 
 
 
 

 

 
 
 

 

 

 
 
 
 

 

 

As of December 11th, 2014, the following are additional changes for the 2014-2015 School Year:

NCLB English, Math, Science, Social Studies, World Language, Arts 

  • Changes to the NCLB Core Subjects Number of Classes:

     

    • NCLB Number of Classes will now be required for grades PK- 12  (previously 7-12)
    • The total number of classes allowed to be reported (the sum of all subjects)  cannot total more than 40. (Each subject is no longer limited to 10.)
    • The following assignments will be required to provide NCLB Number of Classes:
Position Position Title Area Area Title
53 Teacher 0800 Cross Categorical
53 Teacher 0805 Hearing Impairment
53 Teacher 0808 Early Childhood Special Education
53 Teacher 0810 Cognitive Disability
53 Teacher 0811 Learning Disabilities
53 Teacher 0818 Autism
53 Teacher 0825 Visual Impairment
53 Teacher 0830 Emotional Behavioral Disability
53 Teacher 0840 Special Education Hospital Program
53 Teacher 0841 Special Education Homebound Program
53 Teacher 0869 Vocational/Transition - Special Education
53 Teacher 0871 Assistive Technology Specialist

 

 

As of September 26th, 2014, the following are changes for the 2014-2015 School Year:

 
  • The new staff data collection application will require a WAMS ID to log into the application.  If you do not already have a WAMS ID, please follow the steps below to set up a WAMS ID.
The first step is to get a WAMS ID.  Setting up a WAMS account involves four simple steps:
1. Go to the WAMS homepage.
2. Select Self Registration.
3. Provide the required information.
4. When you receive a confirmation email from the WAMS system, follow the link given to log in and verify your account.
 
  • SSNs will no longer be required, and a WISEid will be issued and used in place of the SSN.

Note: The WISEid application is tentatively scheduled to open in April in order for agencies to generate WISEids for staff.

 
 
 
Final Assignment code changes for the 2014-2015 school year are listed below:
** 06/09/2015 -  Assignment code 98-9095 has been changed from an assignment_type of 3 to an assignment_type of 2.  This will impact FTE for support staff.  Being changed to an assignment_type of 2, FTE is not reported.  Therefore, 2015-2016  FTE for support staff will be less than what was reported for the 2014-2015 school year.  In addition, a description for area code 9095 has been created to clarify how this code is to be used. ***
 
Positions Codes
  Additions:      
    Position Position Name Position Type Position Description
    96 Paraprofessional S Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).
    73 Child Care Counselor S This position provides instruction, guidance, supervision, and day-to-day care of residential students attending WSD and WCBVI
    93 Career and Technical Education Coordinator A Oversees a district’s Education for Employment program as well as the Carl Perkins grant.  This code replaces codes 10-0010 and 64-0010 for LVEC.
           
  Changes:      
  Changes Position Position Name Position Type Position Description
  Changed Name 99 Other Professional Staff in a Non-Instructional role S  
  Added Description 97 Program Aide S Provides non-instructional support to teachers and students (i.e. assisting students in non-instructional activities, bus aides, recess/cafeteria supervision, attendant care,  etc.).
  Changed Description 86 Librarian L  Responsibilities limited mainly to print materials.
  Changed Description 87 Library Media Specialist L
Person responsible for all library collection development and facility management at the building level, information literacy instruction, and access to information in multiple formats.
  Added Description
Changed Position Type from L to A.		 17 Reading Specialist L A Per PI 34.32(8) a reading specialist license is required for any person who directs early childhood through adolescence reading programs or works with reading teachers, classroom teachers, administrators, and others as a resource teacher in reading.

Deletions:  None

 

Area Codes
  Additions:        
    Area Area Name Area Description  
    0857 Bus Driver - Special Education    
    0858 Clerical/Support Staff -  Special Education    
    0011 Parent Liaison    
    0033 Homeless Liaison Ensures that homeless children and youth are identified, immediately enrolled, and supported in succeeding in school.  Also facilitates access to school services such as transportation.  
    0035 Family Literacy Services Provides services that include high-quality, intensive instructional programs that promote adult literacy and empower parents to support the educational growth of their children.  
    0870 Instructional - Special Education Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).  Staff who provide non-instructional support to teachers and students are identified as program aide.  
    0070 Instructional    
    0872 Non-Instructional - Special Education    
    9896 Short Term Substitute    
    0915 Library Aide    
    0916 Instructional Technology Aide    
           
  Changes:        
    Area Area Name Area Description  
  Changed Name. Removed Description. 0012 Title I Coordinator  When used with position 10 or 64 - coordinator.  When used with position 97 - program aide.   
  Changed Name 9096 Research/Analyst Helps school staff grow internal capacity for data inquiry, and to design and implement a thoughtful school improvement action based on their analysis.  
  Added Description. 0875 IEP Coordinator This is an assignment where individuals coordinate the IEP process and perform tasks related to procedural compliance requirements.  
  Changed Description. 0150 Standards and Assessment Staff This is an assignment where individuals work on standards, development, assessment and may help administer tests such as the Wisconsin Knowledge and Concepts exams, the Third Grade Reading exam, etc.  
  Changed Name 9883 Substitute - Special Education     
  Added Description. 0031 RTI (Response to Intervention) Coordination Staff who facilitate/coordinate response to intervention / multi-level systems of support activities but do not provide instruction to students.  
  Deletions: None        

 

 

 

Assignments
Additions:      
  Assignment Assignment Position/Area Name Position Description Area Description
  93-0000 Career and Technical Education Coordinator/No Description Beyond Position Oversees a district’s Education for Employment program as well as the Carl Perkins grant.  This code replaces codes 10-0010 and 64-0010 for LVEC.  
  97-0915 Program Aide/Library Aide Provides non-instructional support to teachers and students (i.e. assisting students in non-instructional activities, bus aides, recess/cafeteria supervision, attendant care,  etc.).  
  97-0916 Program Aide/Instructional Technology Aide Provides non-instructional support to teachers and students (i.e. assisting students in non-instructional activities, bus aides, recess/cafeteria supervision, attendant care,  etc.).  
  96-0870 Paraprofessional/Instructional - Special Education Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).  
  96-0070 Paraprofessional/Instructional Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).  
  96-9896 Paraprofessional/Short Term Substitute Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).  
  97-0872 Program Aide/Non-Instructional - Special Education Provides non-instructional support to teachers and students (i.e. assisting students in non-instructional activities, bus aides, recess/cafeteria supervision, attendant care,  etc.).  
  97-9896 Program Aide/Short Term Substitute Provides non-instructional support to teachers and students (i.e. assisting students in non-instructional activities, bus aides, recess/cafeteria supervision, attendant care,  etc.).  
  96-9883 Paraprofessional/Substitute - Special Education Provides instructional support to teachers and students (i.e. assistance with classroom management, implementing instructional activities under the supervision of a teacher, etc.).  
  98-0857 Other Support Staff/Bus Driver - Special Education    
  98-0858 Other Support Staff/Clerical/Support Staff -  Special Education    
  99-0875 Other Professional Staff in a Non-Instructional role/IEP Coordinator Provide title of assignment if reported with area 0000. This is an assignment where individuals coordinate the IEP process and perform tasks related to procedural compliance requirements.
  99-0011 Other Professional Staff in a Non-Instructional role/Parent Liaison Provide title of assignment if reported with area 0000.  
  99-0033 Other Professional Staff in a Non-Instructional role/Homeless Liaison Provide title of assignment if reported with area 0000. Ensures that homeless children and youth are identified, immediately enrolled, and supported in succeeding in school.  Also facilitates access to school services such as transportation.
  64-0035 Program Coordinator/Family Literacy Services Provides coordination and support to all staff regarding their specific area and does not supervise licensed staff.  For special education includes program support teachers.  Usually at a district level; not a school level. Provides services that include high-quality, intensive instructional programs that promote adult literacy and empower parents to support the educational growth of their children.
  73-0000 Child Care Counselor/No Description Beyond Position This position provides instruction, guidance, supervision, and day-to-day care of residential students attending WSD and WCBVI  
         
Changes:  None      
         
         
Deletions:      
  Assignment Assignment Position/Area Name Comments
  10-0010 Director of Instruction/Program Supervisor/Local Vocational Education Coordination In the past we had a breakout of different director of instruction duties but there were already comparable codes that existed so these additional director of instruction codes are being eliminated.  The 10-0000 code DOES still exist but the other codes that were specific to a certain types of program coordination are no longer needed.  Consequently, if someone needs to be reported with these specific coordination duties, please use the 64 position code range instead.  Note, there are two that will not be in the 64 position code range.  One, the 10-0010  (Local Vocational Education Coordinator) should be reported as 93-0000.  The second is 10-0025 (School Safety Coordination) should be reported as 99-9170.
  10-0012 Director of Instruction/Program Supervisor/Title I Coordinator or Title I Program Aide
  10-0013 Director of Instruction/Program Supervisor/At-Risk Coordination
  10-0014 Director of Instruction/Program Supervisor/Gifted and Talented
  10-0015 Director of Instruction/Program Supervisor/Home-School Coordination
  10-0016 Director of Instruction/Program Supervisor/Indian Home-School Coordination
  10-0017 Director of Instruction/Program Supervisor/Title IX Coordination
  10-0018 Director of Instruction/Program Supervisor/Section 504 Coordination
  10-0019 Director of Instruction/Program Supervisor/Pupil Non-Discrimination Coordination
  10-0021 Director of Instruction/Program Supervisor/AODA Coordination
  10-0022 Director of Instruction/Program Supervisor/Education for Employment Coordination
  10-0023 Director of Instruction/Program Supervisor/Bilingual/English as a Second Language Coordination
  10-0024 Director of Instruction/Program Supervisor/Health Education Coordination
  10-0025 Director of Instruction/Program Supervisor/School Safety Coordination
  10-0026 Director of Instruction/Program Supervisor/Human Growth and Development Coordination
  10-0027 Director of Instruction/Program Supervisor/School Age Parent Coordination
  10-0028 Director of Instruction/Program Supervisor/Human Relations/Multicultural Education/Equity Coordination
  64-0010 Program Coordinator/Local Vocational Education Coordination Report under new code 93-0000.
  64-0019 Program Coordinator/Pupil Non-Discrimination Coordination  
  64-0020 Program Coordinator/Library Media Coordination Report as 87-0000 Library Media Specialist.
  97-0908 Program Aide/IMC/Instructional Technology Aide Assignment has been split into 2 new assignments.  Report as either:
97-0915
97-0916
  97-0880 Program Aide/Special Education Bus Aide Should be report as  97-0872 (which is Program Aide – Non-Instructional Spec Ed).
  97-0883 Program Aide/Special Education Aide Should be reported as either 96-0870 (Para – Instructional Spec Ed)
or 97-0872 (Program Aide – Non-Instructional Spec Ed).
  97-0890 Program Aide/Special Education Early Childhood Aide

Should be reported as 96-0070 (which is Para – Instructional). 

Updated 11/04/2014: Should be reported as either 96-0870 (Para – Instructional Spec Ed) or 97-0872 (Program Aide – Non-Instructional Spec Ed).
  97-0012 Program Aide/Title I Coordinator or Title I Program Aide This code was deleted since there were new paraprofessional and aide position/area codes that were created to gather more accurate data.

Guidance Tips and Recommendations

Guidance Tips:

Who should be reported?  Decision Tree Diagram
FTE guidance
Grade Level guidance
Number of Classes & NCLB guidance
Working School Number guidance

 

**Important clarification regarding benefits**

PI-1202 FRINGE BENEFIT GUIDANCE:

There are two items that are being clarified for the collection of fringe benefit data.
  • The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
  • Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
Updated Contract Fringe Benefits Definition:
Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.

 

Recommendations:

  • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
     
  • We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.

Long Term Substitute Reminder: As a reminder, starting with the 2012-2013 school year, all positions with assignment type of 0 (Professional - Special Education) or 1 (Professional - Regular Education) with the exception of 53- 0970 (Teacher/Intern) are required to answer the question “Is this assignment being performed by a long-term substitute?"

 

Links to previous years of the PI-1202 Fall Staff Report

 
 
 

Links to Related Resources

Maintaining, Collecting, and Reporting Racial and Ethnic Data

 

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