2016-2017 WISEstaff Reporting Information

 

The purpose of this site is to provide districts with information and changes regarding the WISEStaff application. Members that will be interested in this site include district IT staff or your software vendor, business manager/department, human resource director/department, staff responsible for completing the data collection, and district administrators.

WISEStaff Application available Statewide 


 

Authorized WISEstaff users may Access WISEstaff Web Application through SecureHome

 

 

Technical Documentation

 

The proposed 2016-2017 timeline for agencies to report is as follows:  All Dates are Tentative.

Date

Description

September 16th

(Third Friday in September) Staff count is taken and all staff must be fully licensed.

September 27th

September 27, 2016: Weekly call to agencies regarding WISEstaff begin

October 6th

The WISEstaff (PI-1202) is scheduled to open.

November 28th

Reporting deadline. All agencies are closed and are in “Ready to Audit” status after submitting all staff and assignment data and passing validations.

December 1st

TEPDL is able to begin auditing any agencies that have submitted all staff and assignment data, passed validations and indicated that they are “Ready to Audit”.

December - February

Audit result notification emails will be sent to agencies during this timeframe as audits are completed. Once audits are complete, if needed, agencies can make corrections based upon audit results.

March 1, 2017

Agencies complete any finalize re-coding in WISEstaff.

June 1, 2017:

TEPDL requests WISEstaff data after final changes were made on March 1st for final 2016-17 audit and reporting.

 

Previous Year Licensing Files

 

Presentations

WISEstaff Business Rules

 

 

Guidance Documentation

  1. The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
  2. Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
Updated Contract Fringe Benefits Definition:
Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.
 

Recommendations:

  • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
     
  • We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.
 
Links to Related Resources:

 


Links to previous years of the WISEstaff (PI-1202 Fall Staff Report)  can now be found by using the 

navigation bar on the left of this screen.

 

For assistance contact us at:

Phone: 800-507-5744
Online: 24x7 Online Helpdesk Application