USDA Policy Memorandums

And Q and A's

All mailings below are in Microsoft Word unless otherwise noted.

School Year 2007-2008

May 16, 2008	Automatic Eligibility for Free meal Benefits Extended to All Children Enrolled in Head Start
May 12, 2008	Twelfth Release of the Child Nutrition (CN) Database
May 1, 2008	Prototype Language for Return of Discounts, Rebates and Credits to School Food Authorities
March 31, 2008	Notification that Advance Food Company made unauthorized changes to Child Nutrition (CN) labels and approvals in violation of the CN Labeling Program
March 26, 2008	Rebates from the Economic Stimulus Act of 2008
March 19, 2008	Technical Assistance in Preparation for CRE
March 12, 2008	Allowability of Procurement Fees in School Food Authority (SFA) Contracts
March 12, 2008	Informational Memorandum on the Fresh Fruit and Vegetable Program (FFVP) with Attachment
March 7, 2008	Farm to School Cafeteria Initiatives
March 4, 2008	Use of Vending Machines in the School Meals Programs
February 19, 2008	Exemptions Under the Competitive Foods Regulation with Ingredients
February 15, 2008	Sharing Income Eligibility Information between Child Nutrition Programs
February 13, 2008	Suspension of Westland Meat Company and Mr. Stan Mendell
January 30, 2008	Summer Food Service Program (SFSP), 2008 Reimbursement Rates
January 28, 2008	Final Rule, Procurement Requirements for the NSLP, SBP and SMP
January 16, 2008	Fresh Fruit and Vegetable Program and Legislation
January 15, 2008	Charter School Involvement in the National School Lunch and Breakfast Programs
January 3, 2008	New Edition of the Eligibility Manual for School Meals, Federal Policy for Determining and Verifying Eligibility
January 2, 2008	Nationwide Expansion of Summer Food Service Program Simplified Cost Accounting Procedures
December 19, 2007	Food Safety Inspections in Non-Traditional School Settings
December 17, 2007	Incorporating the 2005 Dietary Guidelines for Americans into School Meals
December 11, 2007	Crediting of Corn Meal (Cornmeal) and Corn Flour for Grains/Breads Component
November 19, 2007	Alternate Menu Planning Approaches - Calorie and Nutrient Standards
November 16, 2007	HealthierUS School Challenge Bronze Level
October 29, 2007	State Agency Reports on Food Safety Inspections: Follow-Up and Spreadsheet
September 13, 2007	Notification that Townsends, Inc., produced Chic-N-Fries in violation of the Child Nutrition (CN) Labeling Program
August 1, 2007	Coordinated Review Effort; National Average Daily Attendance
July 12, 2007	Food Distribution Program: Value of Donated Foods from July 1, 2006 through June 30, 2007; Correction
July 11, 2007	Updated 2007 NSLP Commodity Fact Sheets

School Year 2006-2007

June 15, 2007	Electronic Record and Reporting Systems
June 11, 2007	Operation of Child Nutrition Programs during a Pandemic
May 4, 2007	Reminder of Availability of Translated Free and Reduced Price Applications
May 1, 2007	Update on Electronic Transactions in the Child Nutrition Programs
April 11, 2007	Eleventh Release of the Child Nutrition (CN) Database
March 29, 2007	Clarification Regarding "Federal Publishing" Materials Not a USDA Publication
March 28, 2007	Clarification of Verification of Applications Approved for Free Meals Based Upon Food Stamp, or TANF Case Number, or FDPIR Case Number or Other FDPIR Identifier - Reauthorization 2004
March 21, 2007	Fluid Milk and Other Food Components/menu items in Reimbursable Lunches
March 20, 2007	Legislative Changes in the Nutrition Services Incentive Program
March 14, 2007	USDA Team Nutrition Materials
March 8, 2007	FY 2007 Seamless Summer Option Question and Answer Guidance
January 29, 2007	Scanned Income Applications
January 29, 2007	Summer Food Service Program (SFSP), 2007 Reimbursement Rates
January 23, 2007	School Districts and Federal Procurement Regulations
January 22, 2007	Vending Machines in the School Meal Programs
December 29, 2006	Notification that RCG Foods of Texas, Inc., produced a cheese quesadilla in violation of the Child Nutrition (CN) Labeling Program
December 11, 2006	Exemptions Under the Competitive Foods Regulation - Updated list as of December 1, 2006
November 28, 2006	Determining Creditability of Breakfast Cereals for Child Nutrition Programs
October 2, 2006	Modification to the list of USDA Approved Nutrient Analysis Software Revised
October 2, 2006	Notification that Profera Inc.,produced a pepperoni cheese pizza with whole grain in violation of the Child Nutrition (CN) Labeling Program
September 15, 2006	Affirmation of Policy on Limited Disclosure of Children's Eligibility Information to the National Assessment of Educational Progress (NAEP)
September 15, 2006	Clarification on the Substitution of NSLP Meals and Use of Offer versus Serve for CACFP Meals Prepared by Schools
August 31, 2006	Commodity Entitlement Clarification
August 31, 2006	Clarification of Direct Verification
August 25, 2006	U.S. Armed Forces Family Supplemental Subsistence Allowance - Permanently Excluded from Income Consideration for the Child Nutrition Programs
August 9, 2006	Buy American Reminder Memo
July 25, 2006	Verification Sample Size Memo
July 21, 2006	CRE National Average Daily Attendance Memo
July 19, 2006	Modifications to the list of USDA-Approved Nutrient Analysis Software
July 18, 2006	Monitoring SFA Implementation of HACCP - Based Food Safety Program Memo
July 2006	USDA - Approved Software Requirements Regarding Vitamin A with Attachment Modified and Standard RDA Data Sets

School Year 2005-2006

June 22, 2006	Free and Reduced Price Schools Meals Application Package Memo and Access to Translations
June 16, 2006	Required Direct Certification for LEAs with 25,000 students Memo and Attachment
May 18, 2006	State Agency Procurement Training for School Districts Memo and Attachment
May 2006	Tenth Release of the Child Nutrition Database
April 26, 2006	April 2006 Procurement Questions
April 17, 2006	Procurement Questions Relevant to the Buy American Provision Memo and Attachment
April 4, 2006	Income Eligibility Guidelines Memo and Notice
March 28, 2006	USDA Recipes for Schools and Order Form
March 16, 2006	School Districts and Federal Procurement Regulations
March 10, 2006	Record-Keeping Requirements
March 2, 2006	School Communications Concerning Verification Activities
February 22, 2006	State Agency Ameliorative Action Plans for Verification
February 9, 2006	Commercial Software Used in School Nutrition Programs
January 24, 2006	Fiscal Year 2006 Reallocation of State Administrative Expense Funds
January 23, 2006	Web Posting of the SMI Manual
January 18, 2006	Implementing the Revised School Meal Recipes
January 13, 2006	SMI Frequently Asked Questions Memo and Resource
December 23, 2005	Communication with Households
December 6, 2005	Verification Reporting and Hurricanes Katrina/Rita
November 29, 2005	Reporting Compliance With the Food Safety Inspection Requirement
November 29, 2005	Second Extension of Waivers Due to Emergency Conditions Caused by Hurricanes Katrina and Rita
November 29, 2005	Wellness Policy Monitoring
November 22, 2005	Translation of Free and Reduced Price Application Prototypes
November 18, 2005	#06-02 Exemptions Under the Competitive Foods Regulation and List with Ingredients
November 18, 2005	#06-01 Direct Verification - Reauthorization 2004: Implementation Memo
November 4, 2005	#05-38 Extension of Waivers due to Katrina
October 29, 2005	Treatment of Family Subsistence Supplemental Allowance and National Flood Insurance Program payments in Income Eligibility Determinations for Food and Nutrition Service Programs
October 20, 2005	#05-37 General Follow-up of Provisions - Reauthorization 2004: Implementation Memo
September 27, 2005	#05-36 Verification Confirmation Reviews -- Reauthorization 2004: Implementation Memo with Clarification
September 30, 2005	#05-35 School Meals Programs: Hurricane Rita: Extending Waivers from Hurricane Katrina
September 23, 2005	#05-34 School Meals Programs: Extension of Waivers Due to Emergency Conditions Caused by Hurricane Katrina
September 22, 2005	SP-23 Eligibility for Severe Need Rates for the School Breakfast Program (SBP)
September 19, 2005	#05-33 Extension of 30 Day Limit for Initial Carry-over of Previous Year's Eligibility due to Hurricane Katrina
September 19, 2005	#05-32 Verification Non-Response Rates for Large School Districts
September 15, 2005	#05-31 Clarification of Verification Reporting Requirements
September 15, 2005	#05-30 School Meal Programs: Verification Procedures and Hurricane Katrina
September 9, 2005	#05-29 U.S. Armed Forces Family Supplemental Subsistence Allowance - Excluded from Income Consideration
September 9, 2005	#05-28 Initial Carry-over of Previous Year's Eligibility - Reauthorization 2004
September 7, 2005	#05-27 Emergency Feeding in the Summer Food Service Program (SFSP) in Areas Affected by Hurricane Katrina
September 7, 2005	#05-26 Emergency Feeding of School Children in Areas Devastated by Hurricane Katrina
August 9, 2005	#05-25 Food Safety Questions and Answers
August 1, 2005	#05-24 Clarification of Invitation for Bid and Request for Proposal Procedures and Applications
July 25, 2005	#05-23 Applicability of Office of Management and Budget (OMB) Cost Circulars to Fixed Price Contracts
July 22, 2005	#05-22 Evaluations and Cost Comparisons of Non-Commercial Warehousing and Distribution Systems

School Year 2004-2005

May 31, 2005	#05-21 Automated Meal Accountability Systems Procurement
May 11, 2005	#05-20 Procurement Procedure Questions and the attachment for this memo Procurement - Getting What you Want
April 11, 2005	#05-19 General Rule on the Faith-Based and Community Initiatives
March 23, 2005	#05-18 Seamless Summer Option Question and Answer Guidance FY 2005
March 25, 2005	#05-17 Verification Activities - Reauthorization 2004 Implementation
March 21, 2005	#05-16 Statutory Changes in the Free and Reduced Price Eligibility Determination Process and Revised Prototype Application
January 19, 2005	#05-15 KRAFT® American Singles
January 13, 2005	#05-14 Hazard Analysis and Critical Control Point (HACCP) in Schools Reauthorization 2004: Implementation Memo
January 19, 2005	#05-13 Military Families and Eligibility in the Child Nutrition Programs
December 28, 2004	#05-12 Meal Pattern Requirements for Infants 8 Through 11 Months in the Child Nutrition Programs
December 28, 2004	#05-11 Exemptions Under the Competitive Foods Regulation
December 17, 2004	#05-10 School Food Safety Inspections - Reauthorization 2004
December 16, 2004	#05-09 Procurement and Service of Whole Grain Products
December 3, 2004	#05-08 Federal Procurement Regulations & Horizon Software LLC
December 2, 2004	#05-07 Clarification on Acceptable Infant Formulas
November 30, 2004	#05-06 Effect of Current Verification Activity on SY 2005-2006 Verification Requirements - Reauthorization 2004
November 18, 2004	#05-05 Direct Certification and Direct Verification of Children in Food Stamp Households - Reauthorization 2004
November 18, 2004	#05-04 Reaffirming FNS' Position on Rebates, Discounts, and Other Applicable Credits in Cost Reimbursable Contracts
November 4, 2004	#05-03 Clarification of Commodity Replacement for State Distributing Agencies Following Disasters and Situations of Distress
November 9, 2004	#05-02 Seamless Summer Option
October 19, 2004	#05-01 Establishing Eligibility of Runaway, Homeless and Migrant Youth and Addendum to Policy Memo
September 24, 2004	#04-33 Guidance on Determining Categorical Eligibility for Free Lunches and Breakfasts of Runaway, Homeless and Migrant Youth - Reauthorization 2004
September 23, 2004	#04-32 Fluid Milk Provisions -- Reauthorization 2004: Implementation Memo
September 9, 2004	#04-31 SAE Funds, Technology and Information Management Systems - Reauthorization 2004
September 1, 2004	#04-30 Verification of Income Eligibility - Reauthorization 2004
August 18, 2004	#04-29 Categorical Eligibility for Free Lunches and Breakfasts for Migrant Children - Reauthorization 2004
August 12, 2004	#04-28 Horizon Organic Infant Formula with Iron
July 30, 2004	#04-27 Providing Information versus Writing Bid Specifications and Contract Terms
August 6, 2004	#04-26 Expanding Provisions 2 & 3 District-wide
July 7, 2004	#04-25 Irradiation Requirements in "The Child Nutrition and WIC Reauthorization Act of 2004"
July 19, 2004	#04-24 Categorical Eligibility for Free Lunches and Breakfasts of Runaway, Homeless and Migrant Youth - Reauthorization 2004
July 14, 2004	#04-23 Child Nutrition State Administrative Expense (SAE) Funds - Reauthorization 2004
July 9, 2004	#04-22 Waiver of Requirement for Weighted Averages - Reauthorization 2004
July 9, 2004	#04-21 Duration of Households' Free and Reduced Price Eligibility Determination - Reauthorization 2004
July 7, 2004	#04-20 Exclusion of the Housing Allowance for Military Households in Privatized Housing - Reauthorization 2004
July 6, 2004	#04-19 Severe Need Assistance for the School Breakfast Program - Reauthorization 2004

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USDA Q & A's

• Index by Subject

Fiscal Year 2007

December 10, 2007	Fourth Quarter FY 2007 Q and A's, July - September 2007
October 5, 2007	Third Quarter FY 2007 Q and A's, April - June 2007
September 25, 2007	Second Quarter FY 2007 Q and A's, January - March 2007
May 18, 2007	First Quarter FY 2007 Q and A's, October - December 2006

Fiscal Year 2006

December 14, 2006	Fourth Quarter FY 2006 Q and A's, July - September 2006
September 20, 2006	Third Quarter FY 2006 Q and A's, April - June 2006
June 8, 2006	Second Quarter FY 2006 Q and A's, January - March 2006
March 13, 2006	First Quarter FY 2006 Q and A's, October - December 2005

Fiscal Year 2005

December 2, 2005	Fourth Quarter FY 2005 Q and A's, July - September 2005
October 3, 2005	Third Quarter FY 2005 Q and A's, April - June 2005
May 27, 2005	Second Quarter FY 2005 Q and A's, January - March 2005
January 21, 2005	First Quarter FY 2005 Q and A's, October - December 2004

Fiscal Year 2004

November 3, 2004	Fourth Quarter FY 2004 Q and A's, July - September 2004
August 13, 2004	Third Quarter FY 2004 Q and A's, April - June 2004
April 20, 2004	Second Quarter FY 2004 Q and A's, January - March 2004
February 20, 2004	First Quarter FY 2004 Q and A's, October - December 2003

Fiscal Year 2003

August 4, 2003	Third Quarter FY 2003 Q and A's, April - June 2003
May 15, 2003	Second Quarter FY 2003 Q and A's, January-March 2003
March 10, 2003	First Quarter FY 2003 Q and A's, October-December 2002

Fiscal Year 2002

November 1, 2002	Fourth Quarter FY 2002 Q and A's, July - September 2002
October 1, 2002	Third Quarter FY 2002 Q and A's, April - June 2002
July 2, 2002	Second Quarter FY 2002 Q and A's, January-March 2002
March 4, 2002	First Quarter FY 2002 Q and A's, October-December 2001

Fiscal Year 2001

November 21, 2001	Fourth Quarter FY 2001 Q and A's, July - September 2001
September 24, 2001	Third Quarter FY 2001 Q and A's, April - June 2001
July 13, 2001	Second Quarter FY 2001 Q and A's, January-March 2001
February 13, 2001	First Quarter FY 2001 Q and A's, October-December 2000

Fiscal Year 2000

November 24, 2000	Fourth Quarter FY 2000 Q and A's, July - September 2000
August 17, 2000	Third Quarter FY 2000 Q and A's, April - June 2000
June 9, 2000	Second Quarter FY 2000 Q and A's, January-March 2000

Fiscal Year 1999

	Fourth Quarter FY 1999 Q and A's, July - September 1999
	Third Quarter FY 1999 Q and A's, April - June 1999
	Second Quarter FY 1999 Q and A's, January-March 1999
	First Quarter FY 1999 Q and A's, October - December 1998

Fiscal Year 1998

	Fourth Quarter FY 1998 Q and A's, July - September 1998
	Third Quarter FY 1998 Q and A's, April - June 1998

For questions about this information, contact Julie A. Cox (608) 267-9206

Last updated on 6/16/2008 4:34:05 PM