Individual Student Enrollment System (ISES)

Third Friday of September, October 1 Supplement and Discipline Web Applications

The ISES includes student demographic and outcome data needed to meet the ESEA report card requirements at the state, district, and school levels. Data about suspensions, expulsions, and other removals will be gathered beginning with the collection of 2006-07 discipline data in fall 2007. The Individual Student Enrollment System (ISES) requires that schools and/or districts submit data on students enrolled during the previous school year and students enrolled on the current year count date. Districts and schools have two options for providing ISES data: file upload or on-line data entry. A minimum amount of data is required for successful file upload. Much of the additional data marked as optional for file upload will be required prior to locking data. These additional data can be submitted by file upload, on-line data entry, or some combination of the two. Certain data when left blank will be generated by ISES based on other ISES or WSLS data. For the 2008-09 October 1 Child Count, a supplemental upload or certification will be required for all districts.

Authorized ISES users login here.
Go to the ISES 3rd Friday of September (YE, CD, CDN) Web Application
Go to the October 1 Supplement for Child Count (Coming in Fall)
Go to the ISES Discipline (D) Web Application
Check email updates

The ISES Year End / Count Date Application will open July 7, 2008, for submission of 2007-08 year end records. The ISES Discipline will open July 15, 2008, for submission of 2007-08 discipline records. The ISES October 1 Supplement will open in late September 2008.

NOTE: You must be individually authorized to use the ISES. Having a Wisconsin User ID is necessary but does not in itself provide access to the ISES Web application. For security and privacy reasons, access must be specifically authorized by your District Administrator (Superintendent) on behalf of your school board or by the Superintendent's appointed WSLS/ISES Administrator. For further information about gaining access, see the Delegated Authority Web Application.

Using the Individual Student Enrollment System (ISES)
-Planning: Preparing Your District for ISES (includes links to data elements), Dates, Flowchart
-Frequently Asked Questions: Districts and Vendors, Login/Access, Common Error and Warning Messages
-Support: User Manual, Web Tutorials, Recorded Training, Training and Support, Account Recovery
-Checklists: Upload/Create, Validate/Edit, Preview/Lock and Submit, Delegated Authority
-Data Elements: ESEA Data Site Map,Codes - 3rd Friday of Sept. (YE, CD, CDN), Calculated Fields - 3rd Friday of Sept. (YE, CD, CDN), Codes - Discipline (D)
-Validation Messages: 3rd Friday of Sept. (YE, CD, CDN) , Discipline (D)
-Technical/Vendor Info: Interface Specifications, Vendor Certification, File-Naming Conventions
-Privacy: Protecting Privacy in WI, Roles, User Agreement

IMPORTANT: ISES records must have matching records in the Wisconsin Student Number Locator System (WSLS). Failure to keep WSLS complete and current will cause ISES file upload failure. IIt will not be possible to submit ISES data online without matching WSLS records.

Local WSLS/ISES Contacts
WSLS, ISES, and WSAS
WSLS, ISES, and Membership

Related Web Applications: Delegated AuthorityWSLS

ISES AVAILABILITY AND SUPPORT: Phone and email support of ISES will be available between 8:00 am and 4:30 pm M-F. You can continue to use the ISES at other times of day including weekends (24 X 7), but if you have difficulty or if there is a system outage, then you might want to try again between 8:00 am and 4:30 pm. M-F. Occasionally, there may be short outages (less than 15 minutes) over the noon hour to address emergency situations. We will try to keep noon hour outages to a minimum.

WAIT TIME FOR PROCESSING: Note that ISES File Upload/Create/Validate are batch processes. While ISES processes may be running efficiently, process completion may occasionally be delayed during peak periods due to long queues. Upload and validation processes can be cancelled while in the queue, but once processing begins they cannot be cancelled. Districts can help reduce the queue by clicking on the 'Validate' icon ONLY after making a significant number of modifications or additions to ISES data on-line. It is unnecessary to click on 'Validate' immediately after the Upload/Create process because full validation will occur automatically.

PHONE SUPPORT: We make every effort to return all helpdesk phone calls within 24 hours. During peak periods demand for support will exceed our supply of staff with the background and training to provide that support. Districts can help us provide more efficient phone support by reviewing ISES documentation (e.g. checklists, tutorials, or user manual) prior to calling.

HELPDESK CONTACT INFORMATION: If you have questions or comments, contact the WSLS/ISES Help Desk by phone at 1-800-507-5744. You may also send email to dpistats@dpi.wi.gov.

For security and privacy reasons, please do not email XML or CSV files to our helpdesk. However, if you want someone to check your file, then please provide the filename.

24x7 DPI Online Helpdesk Application | Phone Support: 1-800-507-5744 | Email: dpistats@dpi.wi.gov

Last updated on 7/1/2008 8:39:54 AM