Application Deadline: December 15, 2007
We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warning between hiring agencies.
STAFF - 2 fields being added
This file contains information for each individual employed or contracted by the reporting (hiring) agency.
The record is 199 bytes long. For specific information for valid fields entry, see the 'Validation Criteria for Staff & Assignment Files' topic in the PI-1202 Data Definitions and Instructions.
|Social Security Number|
|Hiring LEA Number|
|Year of Birth|
|Local Years Experience|
|Total Years Experience|
|Contract Fringe Benefits|
|Former Last Name|
|Middle Initial or Name|
File Number is a new field for 2007-08 and is not required this year, but will be required for all licensed positions in 2008-09.
Local Use is a new field; an optional field available for districts to include local codes, etc., that will assist them in submitting and reviewing data.
ASSIGNMENT - 3 fields are being added
This file contains all the assignment information for each individual employed or contracted by the reporting (hiring) agency. It should contain one record for each reportable activity a person is assigned. Position codes are designed to cover all employees of education agencies and assignment codes for all activities that need to be reported.
The record is 266 bytes long. For specific information for valid fields entry, see the 'Validation Criteria for Staff & Assignment Files' topic in the PI-1202 Data Definitions and Instructions.
Note that 'Grade Levels' is an array of 22 2-byte fields. Beginning in position 43, store two characters for each grade for which this assignment is performed, i.e., 020305.
|Social Security Number|
|Working LEA Number|
|Hiring LEA Number|
|Working School Number|
|Long Term Sub|
|Contracted Agency (previously a filler field)|
|Filler to fixed length|
|Contracted Agency Site|
Contracted Agency: Required, Y, if Yes , N, if No. Default will be set to No. Should be answered yes if the assignment being performed is done by an individual that is not an employee of the hiring LEA but is employed by a private agency contracted to provide direct services to students. Examples: a 4-year-old kindergarten teacher hired by a community/private pre-school, head start program, or daycare on behalf of a public school district or a teacher teaching in a partnership school as authorized under Wisconsin Statutes 118.153(3)(c)(2) for Milwaukee Public Schools. In both examples the students are reported as public school students in Wisconsin Student Number Locator System (WSLS) and Individual Student Enrollment System (ISES). If this field is reported with a Y, Contracted Agency Site will be required to be completed.
Contracted Agency Site: This field is required when Contracted Agency is answered Y (yes). The hiring LEA is to report where the individual is providing the service; examples would be the name of the day care facility, Head Start location, private school, or partnership school, etc.
Local Use: This is an optional field and can be used for submitting the title of individuals reported as 99/0000, Professional in non-educational related role with no further description/assignment.
Contracted Assignment (Individual): Required, Y, if Yes, N, if No, default set to No. Yes is only valid in this field if the contract is with an individual, not employee of the hiring LEA, to provide services related to position/assignment combinations of 59/0888, 59/0886, 63/0888, 63/0885, 75/1000, or 75/8000 or the Hiring LEA is the Wisconsin Department of Corrections or Wisconsin Department of Health and Family Services. Any other characters will produce an error.
Position-Assignment Code Combinations Deleted
51/0970 Principal, Intern
54/0970 Guidance Counselor, Intern
98/9071 Plant Operation Personnel (replaced with new descriptions for 98/9072 and new 99/9072)
64/0025 Program Coordinator-School Safety Coordination (replaced with 99/9170)
Position-Assignment Code Combinations New
64/0875 Program Coordinator, IEP Coordinator
99/0960 Technical Services/Computer Support
99/0100 HR staff members
99/9150 Community services staff
99/9160 Before and after school supervisor/coordinator and staff
99/9170 School safety coordination
99/9180 Professional development coordinator/instructor
99/9190 Distance Learning staff
Position-Assignment Code Combinations Revised Descriptions
53/0940 Academic Support for Non-Special Education Pupils
98/9089 Business office professional staff
98/9072 Plant operation/maintenance
Validation routines have been strengthened.
Gender: Field can no longer be blank; must be F or M.
Race/Ethnicity Code: Field can no longer be blank; must be A, B, H, I, or W.
Year of Birth: Field can no longer be blank. School Year minus Birth Year must be = 15.
Teachers teaching in grades 7 and 8, regardless of the school type, need to be reported as subject specific. They can not be reported as 53/0050 (Elementary All Subjects).
FTE: Is not valid for position/assignments 43/0000, 97/9883, 98/9077, or 98/9078.
A report providing list of individuals submitted with Yes in the field for Contracted Assignment or Contracted Agency. These individuals are not employees of the hiring LEA.
Calendar for Reporting
November 2 - Letters containing passwords will be sent to District Administrators
November 6 - Application will be opened.
October - Application will be opened.
December - 15th - Data is due at DPI
Districts can request to be unlocked to make corrections based on audits.
Applications for licenses covering the 2007-08 school year accepted at DPI up to June 30, 2008; however waiting until this date may cause reporting issues for highly qualified teacher status or fully-certified staff status.
Overview: Steps to take to complete the PI-1202.
- Review instructions and changes.
- Update/Complete District Contact Info.
- Upload or Create Staff Records (part of Upload or Create Records).
- Upload or Create Assignment Records (part of Upload or Create Records).
- Review errors from the four Error Reports (Reports Menu); make corrections directly in Staff & Assignment Lists or correct in local system and do another File Upload.
Staff Assignment Errors
Staff Conflict Errors
Staff Without Assignments
Staff Without Experience
- Validate Data (after corrections are made).
- Review the Reports Requiring Approval (Reports Menu). When you are in the specific report, and if the data is correct, select (click in) the approval box.
- Draft Administrative Salary Report
- Draft Staff Report by Position, Ethnic Group and Gender
- Schools - No Teacher Position #53 as Staff
- Lock and Submit
Previous years for PI-1202 Fall Staff Reporting pages