Chapter 220 Integration Transfer Program Reporting Guidelines

220 Membership Reporting General Guidelines Interdistrict Transfers

1. Following each membership count date, the Milwaukee Public Schools provide school districts participating in the interdistrict integration transfer program (ITP) a list of suburban school district's students attending Milwaukee Public Schools (MPS) and the MPS students attending suburban school districts, according to the MPS student data base. Each school is to verify the accuracy of the ITP list and send the adjusted list back to MPS. MPS will then provide all participating schools a final ITP list. If the pupil counts on the list do not agree with the membership reports filed with the Department, the receiving and sending districts need to amend their membership reports.

   In addition, the Milwaukee Public Schools provide the Department with a spreadsheet, following each membership count date, identifying the total number of students from each suburban district attending MPS and the total number of students from MPS attending each suburban district. These spreadsheets are posted to the School Financial Services website at http://dpi.wi.gov/sfs/aid220.html. The final spreadsheet posted to the website should agree with the detailed student lists reconciled between the suburban districts and MPS at the end of the year.

2. MPS provides the Department with the verified lists by May 1^st. Lists are to be arranged by district of attendance and grade level and must include the following:
   

   1. Last name
      
   2. First name
      
   3. Middle Initial
      
   4. I.D. number
      
   5. School district of residence
      
   6. Grade level
      
   7. Birthdate
      
   8. Sex
      
   9. Ethnic code
      
   10. Address
       
       
   
   

3. ITP membership must be tested each year. The objective of the testing is to verify attendance and residency of the ITP students. Source attendance records at the selected building sites of the receiving district must be tested as follows to determine that the count criteria are met:
   

   1. All site selections must be random;
      
   2. All high school records at suburban districts must be tested, 50% of Milwaukee high school sites must be tested. If the total error rate at Milwaukee high school sites exceeds 1% for either count date, additional sites are to be selected and examined until the error rate is less than 1% or all sites are examined;
      
   3. At least 50% of the elementary and middle school ITP population is to be tested. Random selection of sites is to be made until the selected sites include at least 50% of the ITP pupil population. For each site selected 100% of the population is to be tested. If the total error rate at selected sites exceeds 1% for either count date, additional sites are to be selected and examined until the error rate is less than 1% or all sites are examined.
      
   
   

4. The auditor is responsible for verifying the ITP pupil counts on the sending district’s report with the records of the receiving district to determine that pupils are ITP eligible and meet the pupil count criteria. Any variance from the counts reported on either count date must be identified and reported to the Department by the auditor.

5. It is recommended that each participating school district centralize its records at the time of the audit.

6. The school district must provide a list of all eligible ITP intradistrict transfer students by school building and grade level to the auditor.

7. The attendance of each ITP transfer pupil must be summarized as follows:

   1. Last name
      
   2. First name
      
   3. Middle initial
      
   4. I.D. number
      
   5. Grade level
      
   6. Birthdate
      
   7. Sex
      
   8. Ethnic code
      
   9. Address
      
8. Source attendance records at selected building sites of the receiving school must be tested as follows to determine that the count criteria are met:
   
   
   1. All site selection must be random;
      
   2. The primary audit requirements for intradistrict transfers within the district are to:
      
      1. Verify student attendance;
         
      2. Review the count summarization process for three participating high schools, four participating middle schools, and three participating elementary schools.
         
      3. If the total error rate exceeds 1% on either count date, additional sites are to be selected and examined until the total error rate is less than 1% or all sites are examined.
9. The auditor is responsible for verifying the ITP pupil counts on the sending and receiving school report with the records of the receiving school to determine that pupils are ITP eligible and meet the pupil count criteria. Any variance from the counts reported on either count date must be identified and reported to the Department by the auditor.

For questions about this information, contact dpifin@dpi.wi.gov (608) 267-9114

Last updated on 4/22/2008 12:40:23 PM