SPP: Public Agency Procedural Compliance Self-Assessment

Recommended Step-by-Step Reporting Instructions

Preparing for the electronic reporting system, Steps 1-4

Step 1: Gather your data.

You will need all of your recording forms (for example, the LEA Self-Assessment of Procedural Compliance Evaluation Recording Form), including the No Sample Recording Form. You will not need individual student record files or your record review checklists for individual students.

Step 2: Review the instructions for the report.

You may want to read through recommended step-by-step reporting instructions or view the training webcast before proceeding.

Step 3: Download or print out the self-assessment report.

You will, most likely, want to download or print out the self-assessment report..

You will probably want to transcribe the data from your recording forms onto a hard or downloaded copy of the self-assessment report before inputting the data into the electronic reporting system.

Step 4: Input aggregated data from your self-assessment into the downloaded or printed report.

Aggregating individual student record data.

To be able to do the calculations, the program needs to know the total number of records reviewed for each of the samples. You will be asked to identify the sample size for each of the areas that rely on a review of individual student records and interviews – Evaluation, IEP, Transition, and Discipline. You can find the total number of records reviewed from several places, the easiest of which is from the recording form for each sample (for example, the LEA Self-Assessment of Procedural Compliance Evaluation Recording Form).

For some compliance statements, you will be asked to identify the total number of records reviewed for the specific compliance requirements. The reason is that within a sample group, there may be compliance requirements that do not apply to all records that you review. For example, a few students do not participate in the regular education environment. For those students, you would check "N/A" to the evaluation checklist item E-3, which asks whether a regular education teacher reviewed existing evaluation data to identify what additional data, if any, were needed to complete the evaluation or reevaluation. Thus, for E-3 in this example, the total number of records reviewed would be:

Number of individual student records marked "No"
+
Number of individual student records marked "Yes"

(Do NOT include number of individual student records marked "N/A.")

For the program to do the appropriate calculations, you will always be asked to enter the number of records NOT in compliance. The program does not need the number of records in compliance or the number of records for which you responded N/A. Please do not include a response of N/A in your count of records not in compliance.

Additional data collection

In addition to collecting data on public agency self-assessment using individual student records and interviews, the WDPI is using this self-assessment report to collect additional data and compliance information required by OSEP. Previously, you have noted your data regarding compliance with these indicators on the LEA Self-Assessment of Procedural Compliance No Sample Recording Form. You will now transcribe the data from that form into the report:

• You will report compliance regarding private school written affirmation of consultation. You will check "yes" or "no." Independent charter schools will check "N/A."
• You will report compliance regarding annual notice to parents and others required to make referrals about the LEA's referral and evaluation procedures. You will check "yes" or "no." Again, independent charter schools will check "N/A."
• You will report compliance regarding notice to fully inform parents of the requirements relating to confidentiality of personally-identifiable information before any major child find activity. All public agencies, including independent charter schools, will check "yes" or "no."
• You will report compliance regarding initial evaluations conducted within 60 days of receiving parental consent for the evaluation. You will report the raw data from the No Sample Reporting Form and the reasons eligibility determinations were not completed within 60 days. It is not necessary to report each case and a reason; instead, please identify the categories of reasons for which eligibility determinations were not completed within 60 days.

Steps 5-9: Inputting Data Into the Electronic Reporting System
Steps 10-13: Developing a Corrective Action Plan and Inputting the CAP into the Electronic Reporting System

• Self-Assessment/Sampling Activities for the Cycle

If you have questions about the self-assessment process that are not answered in this section or on the Self-Assessment Questions and Answers page, please submit your question by email.

For questions about this information, contact Courtney Reed Jenkins 608-267-9183 or Paul Sherman 608-267-9157.

Last updated on 8/25/2008 2:57:19 PM