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Family Day Care Home Guidance Memorandums

Table of Contents

FDCH Sponsor COVID-19 Resources
GM A: Requirements for Enrolling, Maintaining, Eligibility of, and Terminating Family Day Care Homes
GM B: Reimbursement for Meals
GM C: USDA Rates of Reimbursement
GM D: Sponsoring Organization Requirements for Monitoring Day Care Homes
GM E: Training Requirements
GM F: Financial and Accounting Requirements
GM G: Procurement Requirements for the Purchase of Food, Supplies and Services
GM H: Civil Rights Requirements
GM I: Requirements for Household Size Income Statements
GM J: Tiering Requirements
GM K: Recordkeeping Requirements
GM L: Meal Requirements: 1-12 Years
Meal Planning and Production Records
Crediting Foods
Meal Service Styles
Drinking Water
Food Safety
GM L: Infant Requirements
GM L: Special Dietary Needs
GM M: Serious Deficiency Procedures for Day Care Homes
GM N: Claims Submission
GM O: Enrollment of Children in Care
GM P: Household Contracts


FDCH Sponsor COVID-19 Resources
 

FDCH Sponsor CACFP COVID-19 Questions and Answers
 
FDCH Off-Site Monitoring Guide
 
Providing Multiple Meals at a Time During the COVID-19 Pandemic
These tip sheets provide information about using bulk foods and distributing multiple meals at a time
 
Connecting with Your Local Grocery Store
 
DPI's CACFP COVID-19 Information webpage
Refer to this webpage for additional CACFP COVID-19 information

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Guidance Memorandum A: CACFP Requirements for Enrolling, Maintaining, Eligibility of, and Terminating Family Day Care Homes
 

CACFP Application – Day Care Home, PI-1472
 
Child and Adult Care Food Program Agreement Between Sponsoring Organization and Day Care Home, PI-1425
 
Day Care Home Sponsor Transfer Request Form, PI-6076
 
Provider Application Manual
 
The USDA-CACFP National Disqualified List (NDL) User Manual for Sponsoring Organizations

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Guidance Memorandum B: Reimbursement for Meals
 

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Guidance Memorandum C: CACFP Reimbursement – USDA Rates of Reimbursement Effective July 1, 2020
 

FDCH Admin Projection Worksheet - FFY2020-2021
 
FDCH Admin Projection Worksheet - FFY2019-2020

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Guidance Memorandum D: CACFP Sponsoring Organization Requirements for Monitoring Day Care Homes
 

FDCH Off-Site Monitoring Guide
 
WI DPI-FDCH Sponsor Agreement: CACFP Meal Pattern Documentation & Monitoring Requirements

Home Visit Meal Pattern Checkpoints
(Pages 5-6 of DPI-FDCH Sponsor Agreement)

Home Visit Review Logs
 

Five-Day Reconciliation Procedure – Family Day Care Home Visits
 
Completing Home Visits: Required Tasks and Best Practices Guide
 
USDA’s Family Day Care Home Monitor Handbook
 
USDA’s Serious Deficiency, Suspension, & Appeals for State Agencies and Sponsoring Organizations Handbook

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Guidance Memorandum E: CACFP Training Requirements
 

Attachment E1: Sample Training Agenda/Sign-in Sheet for Sponsor’s Staff

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Guidance Memorandum F: Financial and Accounting Requirements
 

Attachment 1: Provider Meal Reimbursement Refund Check Detail Electronic and paper copy available
 
Attachment 2: Provider Meal Outstanding Reimbursement Check Tracking Report
 
FNS Instruction 796-2, Revision 4
 
FNS Instruction 796-2, Rev. 4 (highlighted changes)
 
Summary of CACFP Allowable Costs
 
CACFP Quarterly Financial Report for Sponsoring Organizations of Homes - PI-1463-B
 
How to submit the Quarterly CACFP Financial Report for FDCH Sponsors
 
CACFP Appeal Procedure and Request Form
 
Assessing Costs in the CACFP
 
Summary of New 2 CFR 200 Financial Management Regulations

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Guidance Memorandum G: CACFP Procurement Requirements for the Purchase of Food, Supplies, and Services
 

Procurement Methods and Policy/Procedure Requirements
 
Procurement Requirement Changes Summary
 
Sample Procurement Log - Small Purchase Method

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Guidance Memorandum H: Civil Rights Requirements for the CACFP
 

Building for the Future Flier
 
Ethnic & Racial Data Form

Civil Rights Training
 

Nondiscrimination Statement with Complaint Filing Procedure
 
2020-2021 Statewide Media Release

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Guidance Memorandum I: CACFP Requirements for Household Size-Income Statements
 

Attachment 1: Provider Letter and Household Size-Income Statement for Provider’s Own/Residential Foster Children
 
Attachment 2: Provider Letter and Household Size-Income Statement for Establishing Provider’s Tier 1 Status
 
Attachment 3: Parent/Guardian Letter and Household Size-Income Statement for Establishing Tier 1 Status for Children Enrolled in Tier 2 Homes
 
Attachment 4: Household Size Income Scale Effective July 1, 2020 to June 30, 2021
 
HSIS Verification Requirements
 
USDA’s Eligibility Manual for School Meals

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Guidance Memorandum J: CACFP Tiering Requirements
 

Weighted Average Census Block Groups for Area-eligibility Determinations
 
Attachment J1: Weighted Average CBG Worksheet & Sponsor Approval Request Form
 
Eligibility Guidance for Family Day Care Homes
 
FNS Area Eligibility Map
 
Food Research and Action Center (FRAC) Map
 
Wisconsin Public School Eligibility Data Report for FDCH and SFSP Sponsors - Fiscal Year 2020 (October 2019 Data)

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Guidance Memorandum K: CACFP Recordkeeping Requirements
 

CACFP Monitoring Ratio Standards-FDCH Sponsors
 
CACFP Electronic Storage Requirements Handout
 
Wisconsin WIC Program Fact Sheet

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Guidance Memorandum L: CACFP Meal Requirements: 1-12 Years
 

Guidance Memorandum L has been separated into three sections: CACFP Meal Requirements 1-12 Years, Infant Requirements, and Special Dietary Needs.
 
WI DPI-FDCH Sponsor Agreement: CACFP Meal Pattern Documentation & Monitoring Requirements

Home Visit Meal Pattern Checkpoints
(Pages 5-6 of DPI-FDCH Sponsor Agreement)

Home Visit Review Logs
 

New Meal Pattern Q&A's
 
CACFP Meal Pattern (Ages 1-18)
 
Appendix A: Alternate Protein Products

Meal Planning
 

Crediting Foods
 

Grains

Meat and Meat Alternates

Fruit and Vegetables

Meal Service Styles
 

Drinking Water
 

Food Safety
 

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Guidance Memorandum L: Infant Requirements
 

CACFP Infant Meal Pattern
 
FDCH CACFP Infant Recordkeeping Requirements
 
CACFP Infant Menu
 
CACFP Infant Meal Components Form
 
Crediting Infant Foods
 
Foods for Infants
 
USDA Feeding Infants for CACFP Guide
 
Infant Developmental Readiness Handout
 
Make Your Own Infant Food
 
List of Exempt Formulas

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Guidance Memorandum L: Special Dietary Needs
 

Family Day Care Home Component-CACFP Special Dietary Needs Requirements
 
Special Dietary Needs Tracking Form
 
Special Dietary Needs and the CACFP
 
Determining if Meal Modifications Are Required Flowchart
 
Statement for Special Dietary Need Request Flowchart
 
Medical Statement Template
 
Creditable Non-Dairy Beverages

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Guidance Memorandum M: Serious Deficiency Procedures for Day Care Homes
 

Serious Deficiency Procedures, Appeal Procedures, and Form Letters
 
USDA’s Serious Deficiency, Suspension, & Appeals for State Agencies and Sponsoring Organizations Handbook

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Guidance Memorandum N: Claims Submission
 

CACFP Claim Manual for Family Day Care Home Sponsors
 
Home Provider Meal Details Report Template and Guidelines
 
CACFP Reimbursement Claim – Sponsoring Organizations of Family Day Care Homes - PI-1452

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Guidance Memorandum O: Enrollment of Children in Care
 

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Guidance Memorandum P: Household Contacts
 

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For questions about this information, contact Shiela Coulton (608) 665-9232