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Family Day Care Home Guidance Memorandums (GM)

 
Guidance Memorandums serve as the CACFP Instruction Manual in Wisconsin. Click on the tabs below to access each Guidance Memorandum, forms, and resources.

For training on specific CACFP topics go to the CACFP E-Learning Course.

Refer to the Translated Resources webpage to view some forms in Spanish and Hmong.

FDCH Sponsor COVID-19 Resources

FDCH Sponsor CACFP COVID-19 Questions and Answers (updated 09/2021)

FDCH Off-Site Monitoring Guide

Providing Multiple Meals at a Time During the COVID-19 Pandemic
These tip sheets provide information about using bulk foods and distributing multiple meals at a time

Connecting with Your Local Grocery Store

DPI's CACFP COVID-19 Information webpage
Refer to this webpage for additional CACFP COVID-19 information

A : Provider Eligibility

GM A: Provider Eligibility
 

CACFP Application – Day Care Home, PI-1472

Child and Adult Care Food Program Agreement Between Sponsoring Organization and Day Care Home, PI-1425

Day Care Home Sponsor Transfer Request Form, PI-6076

Provider Application Manual

The USDA-CACFP National Disqualified List (NDL) User Manual for Sponsoring Organizations

B: Criteria for Meal Reimbursement

GM B: Criteria for Meal Reimbursement
 

C: Reimbursement Rates

Finance icon  GM C: CACFP Reimbursement Rates Effective July 1, 2021
 

FDCH Admin Projection Worksheet - FFY2021-2022

FDCH Admin Projection Worksheet - FFY2020-2021

D: Monitoring Day Care Homes

GM D: Monitoring Day Care Homes
 

FDCH Off-Site Monitoring Guide

WI DPI-FDCH Sponsor Agreement: CACFP Meal Pattern Documentation & Monitoring Requirements

Home Visit Meal Pattern Checkpoints
(Pages 5-6 of DPI-FDCH Sponsor Agreement)

Home Visit Review Logs
 

Five-Day Reconciliation Procedure – Family Day Care Home Visits

Completing Home Visits: Required Tasks and Best Practices Guide

USDA’s Family Day Care Home Monitor Handbook

USDA’s Serious Deficiency, Suspension, & Appeals for State Agencies and Sponsoring Organizations Handbook

E: Training Requirements

Calculator icon  GM E: Training Requirements
 

FDCH Sponsor Staff Training Checklist

F: Financial Management

Computer icon  GM F: Financial Management
 

Quarterly Financial Report

How to submit the Quarterly CACFP Financial Report for FDCH Sponsors

Provider Payments

Attachment 1: Provider Meal Reimbursement Refund Check Detail Electronic and paper copy available

Attachment 2: Provider Meal Outstanding Reimbursement Check Tracking Report

Financial Management Resources

Summary of Costs Requiring Additional Approval

FNS Instruction 796-2, Rev. 4

Summary of 2 CFR 200 Financial Management Regulations

Assessing Costs in the CACFP

CACFP Appeal Procedure and Request Form

G: Procurement

Certificate award icon  GM G: Procurement
 

Procurement Methods and Policy/Procedure Requirements

Procurement Requirement Changes Summary

Sample Procurement Log - Small Purchase Method

H: Civil Rights

Hand holding scale icon  H: Civil Rights
 

Building for the Future Flier

Race and Ethnicity Data Form

Nondiscrimination Statement with Complaint Filing Procedure

2021-2022 Statewide Media Release

Civil Rights Training

Civil Rights Training PowerPoint for Sponsor Staff

Civil Rights Training Hand-out for Sponsor Staff

Civil Rights Training Attendance Form for Sponsor Staff

I: Household Size-Income Statements

Pencil and writing paper icon  GM I: Household Size-Income Statements
 

Provider Letter and Household Size-Income Statement for Provider’s Own/Residential Foster Children (Attachment 1)

Attachment 4: Household Size Income Scale Effective July 1, 2021 to June 30, 2022

Income Eligibility Calculator Icon to alert that item is new

HSIS Verification Requirements

USDA’s Eligibility Manual for School Meals

J: Tiering Requirements

GM J: Tiering Requirements
 

Weighted Average Census Block Groups for Area-eligibility Determinations

Attachment J1: Weighted Average CBG Worksheet & Sponsor Approval Request Form

Eligibility Guidance for Family Day Care Homes

FNS Area Eligibility Map

Food Research and Action Center (FRAC) Map

Wisconsin Public School Eligibility Data Report for FDCH and SFSP Sponsors - Fiscal Year 2020 (October 2019 Data)

K: Recordkeeping

Index contents icon  GM K: Recordkeeping
 

CACFP Monitoring Ratio Standards-FDCH Sponsors

CACFP Electronic Storage Requirements Handout

Wisconsin WIC Program Information Sheet

L: Meal Requirements: 1-12 Years

Plate with utensils icon  GM L: Meal Requirements: 1-12 Years
 

CACFP Meal Pattern (Ages 1-18)

Appendix A: Alternate Protein Products

New Meal Pattern Q&A's

Menus

Cycle Menus for Child Care: Preschoolers

Around the World Sample Cycle Menu

Snack Inspiration

Sample Menus

Menu Checklist

Menu Template - Three or Less Meals

Menu Template - Greater Than Three Meals

Meal Planning

Meal Requirements Calculator

Food Buying Guide Calculator

Serving Size Guide

Crediting Foods

Creditable and Non-creditable Foods Guide

USDA Crediting Handbook for the CACFP

CACFP Reference Guide (Whole-grains, cereal, and yogurt)

Grains

Wisconsin WIC Approved Whole Grains

Whole Grain-Rich Flow Chart

CACFP Grains Chart

Cereal Types

Is it a Grain-Based Dessert?

Ounce Equivalents for Grains

Ounce Equivalent Webinars and Handouts

Using Ounce Equivalents for Grains

Determining Ounce Equivalents in Recipes

Crediting Single-Serving Packages of Grains in the CACFP

Meat and Meat Alternates

Crediting Store-bought Combination Foods

Creditable and Non-Creditable Cheese

Cheese Slices and Nut/Seed Butters

Local Meats, Poultry, and Eggs

Tofu Recipes

Fruits and Vegetables

Fruit and Vegetable Serving Size Guide

Vegetable Subgroups

Smoothies

Visual Portion Size Guide: Fruit

Visual Portion Size Guide: Vegetables

Meal Service

Meal Service Styles

Create a Positive Meal Experience - Supplement D

Support Family Style Meals - Supplement E

Food Safety

Food Safety & Sanitation

Safe Food Storage

CACFP Food Storage Chart

Drinking Water

Drinking Water

Lead Exposure

L: Meal Requirements Infants

Parent with infant icon  GM L: Meal Requirements Infants
 

Infant Meal Pattern & Grains Chart

USDA Feeding Infants in the CACFP Guide

Infant Developmental Readiness Handout

Homemade Baby Food

Infant Meal Recordkeeping

FDCH CACFP Infant Recordkeeping Requirements

CACFP Infant Menu

CACFP Infant Meal Components Form

Crediting Infant Foods

Foods for Infants

Crediting Infant Foods

Feeding Infants Using Ounce Equivalents for Grains

List of Exempt Formulas

L: Special Dietary Needs

Table place setting icon with check mark  GM L: Special Dietary Needs
 

Family Day Care Home Component-CACFP Special Dietary Needs Requirements

Special Dietary Needs Tracking Form

Special Dietary Needs and the CACFP

Determining if Meal Modifications Are Required Flowchart

Statement for Special Dietary Need Request Flowchart

Medical Statement Template

Creditable Non-Dairy Beverages

M: Serious Deficiency Procedures

GM M: Serious Deficiency Requirements
 

Serious Deficiency Procedures

Serious Deficiency Template Letters

Home Provider Appeal Procedures

USDA’s Serious Deficiency, Suspension, & Appeals for State Agencies and Sponsoring Organizations Handbook

N: Claims Submission

Bank icon  GM N: Claims Submission
 

CACFP Claim Manual for Family Day Care Home Sponsors

Home Provider Meal Details Report Template and Guidelines

CACFP Reimbursement Claim – Sponsoring Organizations of Family Day Care Homes - PI-1452

O: Child Enrollment

Schoolhouse icon  GM O: Child Enrollment
 

CACFP Enrollment Form

P: Household Contacts

GM P: Household Contacts
 

For questions about this information, contact Shiela Coulton (608) 665-9232