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Reassignment of School Codes

Reassignment of School Codes--Decision Process

Districts should be aware that there are implications for a district if a new school code is required. Trend data for a school which receives a new school code may be interrupted, possibly affecting how accountability is determined and possibly affecting eligibility for grants and awards. All student records for those attending a school with a new code will need to be reported using the new code.

This page describes the decision process used by the Department of Public Instruction (DPI) to determine when to assign a new school code following a change of circumstances, such as adding/removing grade levels from an existing school, merging two schools, or splitting an existing school into multiple schools. 

A district should notify DPI of these changes by submitting a help desk ticket, calling (800) 507-5744, or emailing DPIstats@dpi.wi.gov.

Note:  When determining changes in school type, please refer to the School Type table at the end of this page. When calculating whether a school added or deleted four or more grade levels, do not count KG, PK, K4, and K3.

 


Scenario A:  One Existing School Experiences Changes

 

A1.      Did the school type change?

YES = The school gets a new school code.

 NO =  Continue to the next question.

A2.      Did the school add or delete four or more grades?

YES = The school gets a new school code.

NO =  The school retains the original school code.

A3.       Did the school change charter authorizer or become a 2(r) charter school?

YES = The school gets a new school code.

NO =  The school retains the original school code.


Scenario B:  Two Existing Schools Merge

 

B1.      Is the school type of the proposed new school different from one or both merging schools?

YES =

  • If the proposed new school has a different school type than both merging schools, then the new school gets a new school code.
  • If the proposed new school has a different school type than one merging school, but the same school type as the other merging school, then the new school retains the school code of the merging school with the same school type.

NO = Continue to the next question.

B2.      Has the proposed new school changed by four or more grade levels compared to one or both merging schools?

YES =

  • If the proposed new school has changed by four or more grade levels compared to both merging schools, then the new school gets a new school code.
  • If the proposed new school has changed by four or more grade levels compared to one merging school, but not the second merging school, then the new school retains the school code of the second merging school.

NO = Continue to the next question.

B3.       Has the proposed new school changed charter authorizer compared to one or both merging schools?

YES =

  • If the proposed new school has changed charter authorizer compared to both merging schools, then the new school gets a new school code.
  • If the proposed new school has changed charter authorizer compared to one merging school, but not the second merging school, then the new school retains the school code of the second merging school.

             NO =   Continue to B4.

B4.      Both merging schools have the same school type AND neither merging school has changed by four or more grade levels compared to the proposed new school AND neither school has changed charter authorizer.  The proposed new school takes the school code of the merging school with the largest student enrollment in the most recent school year.


Scenario C:    One Existing School Splits into Multiple Schools (each needs its own code)

Ask these questions of each of the newly created schools:

C1.      Is the school type of this school different from the original school?

YES =  The new school gets a new school code.

NO =   Continue to the next question.

C2.      Has the new school added or deleted four or more grade levels compared to the original school’s grade levels?

YES = The new school gets a new school code.

NO =   Continue to the next question.

C3.       Has the new school changed charter authorizer or become a 2(r) charter school?

YES = The new school gets a new school code.

NO =   Continue to C4.

C4.      The new school has the same school type AND has not added or deleted four or more grade levels compared to the original school’s grade levels AND has not changed charter authorizer or become a 2(r) charter school.

  • If there is only one new school in this situation, that one new school retains the original school’s school code.
  • If two or more new schools are in this situation, the new school with the largest student enrollment in the most recent school year retains the original school’s school code, and the remaining new schools each get a new school code.

 

Accountability Implications

  • If any of the above scenarios result in one or more new school codes, the schools with new codes begin accountability in the first year operating as a school with a new school code. 
    • Exception:  If a school chartered by a school district becomes a school chartered by a non-district authorizer, the school gets a new school code but may or may not continue with the accountability of the original school.
  • If any of the above scenarios result in a school that continues with an existing school code, that school continues with the accountability assigned to that school code.

Note:  December 2009 federal guidance concerning assignments of school codes indicates:

A new school should NOT be created if:

  • The grade span of the school changed by three grades or less, not including KG, PK, K4, and K3;
  • The school’s physical location or address changed;
  • A school changed only charter status or magnet status;
  • The name of a school changed.

 

School Type

School Type Description/Comments

Regular School

A public elementary/secondary school that does not focus primarily on vocational, special, or alternative education, although it may provide these programs in addition to a regular curriculum.

Special Education School

A public elementary/secondary school that focuses primarily on serving the needs of students with disabilities.

Vocational Education School

A school that focuses primarily on providing secondary students with an occupationally-relevant or career–related curriculum, including formal preparation for vocational, technical, or professional occupations.

Alternative Education School

A public elementary/secondary school that addresses the needs of students that typically cannot be met in a regular school program. The school provides nontraditional education; serves as an adjunct to a regular school; and falls outside the categories of regular, special education, or vocational education.