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Reassignment of School Codes

Reassignment of School Codes--Decision Process

 

Local Education Agencies (LEAs) should be aware that there are implications for an LEA if a new school code is required. Trend data for a school which receives a new school code will be interrupted, possibly affecting how accountability is determined and possibly affecting eligibility for grants and awards. All student records for those attending a school with a new code will need to be reported using the new code.

This page describes the decision process used by the Department of Public Instruction (DPI) to determine when to assign a new school code following a change of circumstances, such as adding/removing grade levels from an existing school, merging two schools, or splitting an existing school into multiple schools.

An LEA should notify DPI of these changes by submitting a help desk ticket. If the LEA believes unique circumstances should be taken into account by DPI when determining whether a new school code should be assigned, those circumstances should be noted in the help desk ticket.

Note: When determining changes in school type, please refer to the School Type table at the end of this page. When calculating whether a school will offer any of the same grade levels that are being offered in the current year, do not count KG, PK, K4, and K3.

 


Scenario A:  One Existing School Experiences Changes

 

A1. Will the school type change?

*School Types include: Regular school, Special education school, Vocational education school, and Alternative education school. See the table below for the full definitions of each type.

  • YES = The school gets a new school code.
  • NO = Continue to the next question.

A2. Will the school offer any of the same grade levels that are being offered in the current school year?

  • YES = The school retains the original school code.
  • NO = The school gets a new school code.

A3. Will the school change charter authorizer or become an independent charter school?

  • YES = The school gets a new school code.
  • NO = The school retains the original school code.

Scenario B:  Two Existing Schools Merge

 

B1. Will the school type of the proposed new school be different from both of the merging schools?

  • YES = If the proposed new school has a different school type than both merging schools, then the new school gets a new school code.
  • NO = Continue to the next question.

B2. Will the school type of the proposed new school be different from one of the merging schools but not the other?

  • YES = If the proposed new school has a different school type than one merging school, but the same school type as the other merging school, then the new school retains the school code of the merging school with the same school type.
  • NO = Continue to the next question.

B3. Will the proposed new school offer any of the same grade levels that are being offered by one or both merging schools in the current school year?

  • YES =
    • If the proposed new school will offer any of the same grade levels that are being offered by one merging school but not the second merging school in the current school year, then the new school retains the school code of the first merging school.
    • If the proposed new school will offer any of the same grade levels that are being offered by both of the merging schools in the current school year, then continue to B4.
  • NO = If the proposed new school is not offering any of the same grade levels that are being offered by either of the merging schools in the current school year, then the new school gets a new school code.

B4. Both merging schools have the same school type AND both merging schools will offer at least one grade level in the current year that will be offered by the proposed new school. The proposed new school takes the school code of the merging school with the largest student enrollment in the most recent school year.


Scenario C:    One Existing School Splits into Multiple Schools (each needs its own code)

Ask these questions of each of the newly created schools:

C1. Will the school type of this school be different from the original school?

  • YES = The new school gets a new school code.
  • NO = Continue to the next question.

C2. Will the new school offer any of the same grade levels that the original school is offering in the current school year?

  • YES = Continue to C3.
  • NO = The new school gets a new school code.

C3. The new school has the same school type AND will be offering at least one of the same grades as the original school in the current school year.

  • If there is only one new school in this situation, that one new school retains the original school’s school code.
  • If two or more new schools are in this situation, the new school with the largest student enrollment in the most recent school year retains the original school’s school code, and the remaining new schools each get a new school code.

 

Accountability Implications

  • If any of the above scenarios result in one or more new school codes, the schools with new codes begin accountability in the first year operating as a school with a new school code.
    • Exception: If a school chartered by a school district becomes a school chartered by an independent authorizer, the school gets a new school code but may or may not continue with the accountability of the original school.
  • If any of the above scenarios result in a school that continues with an existing school code, that school continues with the accountability assigned to that school code.

Note: December 2009 federal guidance concerning assignments of school codes indicates:

A new school should NOT be created if:

  • The school’s physical location or address changed;
  • A school changed only charter status or magnet status;
  • The name of a school changed.

 

School Type

School Type Description/Comments

Regular School

A public elementary/secondary school that does not focus primarily on vocational, special, or alternative education, although it may provide these programs in addition to a regular curriculum.

Special Education School

A public elementary/secondary school that focuses primarily on serving the needs of students with disabilities.

Vocational Education School

A school that focuses primarily on providing secondary students with an occupationally-relevant or career–related curriculum, including formal preparation for vocational, technical, or professional occupations.

Alternative Education School

A public elementary/secondary school that addresses the needs of students that typically cannot be met in a regular school program. The school provides nontraditional education; serves as an adjunct to a regular school; and falls outside the categories of regular, special education, or vocational education.