The page provides districts with information and changes regarding the PI-1202 Fall Staff Report application. Members that will be interested include district IT staff or software vendors, business manager/department, human resource director/department, staff responsible for completing the PI-1202, and district administrators.
WISEstaff Application Available Statewide |
Technical Documentation
The proposed 2015-2016 timeline for agencies to report is as follows: All Dates are Tentative.
Date | Description |
September 8th
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September 8, 2015: Weekly call to districts regarding WISEstaff begin
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September 18th |
(Third Friday in September) Staff count is taken and all staff must be fully licensed. |
October 1st |
The WISEstaff (PI-1202) is scheduled to open. |
November 1st |
TEPDL is able to begin auditing any districts that have submitted all staff and assignment data, passed validations and indicated that they are “Ready to Audit”. Once audits are complete, if needed, districts can make corrections based upon audit results. |
November 25th Deadline extended to the 25th. |
Reporting deadline. All districts closes and are in “Ready to Audit” status after submitting all staff and assignment data and passing validations. |
March 1, 2016 |
Districts complete any final re-coding in WISEstaff. |
June 15, 2016: |
TEPDL requests WISEstaff data (from 3/1) for final 2015-16 audit and reporting. |
First week in July 2016 | Final audits to determine highly qualified teacher status are run at the end of the school year. |
Guidance Tips and Recommendations
Guidance Tips:
Who should be reported? Decision Tree Diagram
FTE guidance
Grade Level guidance
Number of Classes & NCLB guidance
Working School Number guidance
**Important clarification regarding benefits**
PI-1202 FRINGE BENEFIT GUIDANCE:
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The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
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Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
Recommendations:
- Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught. Example: 53-0400, grades 07-08 (mathematics) 50% FTE, 53-0300, grade 08 (English) 50% FTE.
- We recommend use of individual's name as listed on their most current social security card to reduce the name discrepancy warnings between agencies.
Long Term Substitute Reminder: As a reminder, starting with the 2012-2013 school year, all positions with assignment type of 0 (Professional - Special Education) or 1 (Professional - Regular Education) with the exception of 53- 0970(Teacher/Intern) are required to answer the question “Is this assignment being performed by a long-term substitute?
The following are additional changes for the 2015-2016 School Year:
Changes to the security:
- The new staff data collection application requires a WAMS ID to log into the application. If you do not already have a WAMS id, please follow the steps below to set up a WAMS id.
- SSNs are no longer required, and a WISEid will be issued and used in place of the SSN. The WISEid application is currently open to create WISEids for staff.
Final Assignment code changes for the 2015-2016 school year are listed below:
Positions Codes
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Additions: None | |||||
Changes: 1 | |||||
Changes | Position | Position Name | Position Type | Position Description | |
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Removed
Description
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99 | Other Professional Staff in a Non-Instructional role | S | Removed Description ( assignment 99-0000 has been deleted for the 2015-2016 school year) |
Deletions: None
Area Codes
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Additions: 4 | ||||||
Area | Area Name | Area Description | ||||
0301 | Language Arts - Fusion | |||||
0416 | RtI Math Intervention | |||||
9097 | Extra-curricular Staff | |||||
9210 | Other Duties | Other Prof. Staff doing other duties (such as lunch duty, bus duty, study hall, etc.) | ||||
Changes: 7 | ||||||
Area | Area Name | Area Description | ||||
Added Description. | 0003 | Mentor | This is an assignment where an experienced educator is providing support and assistance to other educators (in a non-supervisory capacity). | |||
Changed Name | 0316 | Reading and Reading Interventions(including RtI for reading) | Reading and Reading Interventions including RtI Reading Intervention. | |||
Added Description. | 0620 | General Science | Use for Broad Field Science as well. | |||
Changed Name Added Description. |
0810 | Intellectual (Cognitive) Disability | As a state we have moved from COGNITIVE Disabilities to INTELLECTUAL Disabilities as of July 1, 2015. This does not change licensing requirements for this assignment. | |||
Changed Description. | 0940 | Academic Support - Non-Special Education Pupils | Use for level 1 interventions in all subjects except reading. Use for non-special education PBIS assignments. | |||
Added Description. | 0884 | Educational Interpreter - Hearing Impairment | For staff that are Long-term subs then 62-0884 must be used with long-term sub question checked Yes. If staff person is a short-term sub, then use 97-9883 for this assignment. |
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Added Description. | 9896 | Short Term Substitute | When used with position: 96 - Paraprofessional short term sub. 97 - Program aid short term sub. 98 - Other Support Staff short term sub. 99 - Other Professional Staff in a Non-Instructional role short term sub. |
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Deletions: None |
Assignments
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Additions: 6 | ||||||
Assignment | Assignment Position/Area Name | Position Description | Area Description | |||
53-0301 |
Teacher / Language Arts - Fusion |
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53-0416
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Teacher / RtI Math Intervention
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98-9896
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Other Support Staff / Short term Substitute
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99-9896
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Other Professional Staff in a Non-Instructional role / Short term Substitute
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98-9097
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Other Support Staff / Extra-curricular Staff
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99-9210
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Other Professional Staff in a Non-Instructional role / Other Duties
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Other Prof. Staff doing other duties (such as lunch duty, bus duty, study hall, etc.)
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Changes: None | ||||||
Deletions: 2 | ||||||
Assignment | Assignment Position/Area Name | Comments | ||||
64-0000 | Program Coordinator / No Description Beyond Position | These codes were eliminated since it did not provide specific data about what the person was actually doing in his/her assignment. When determining what to use in its place, review other available WISEstaff codes, including other position 99 codes or those with position 53, 64, 97 or 98 as warranted. | ||||
99-0000 | Other Professional Staff in a Non-Instructional role / No Description Beyond Position |
Links to previous years of the PI-1202 Fall Staff Report
2009-2010 PI-1202 Fall Staff Reporting Page
2008-2009 PI-1202 Fall Staff Reporting Page
2007-2008 PI-1202 Fall Staff Reporting Page
2006-2007 PI-1202 Fall Staff Reporting Page
2005-2006 PI-1202 Fall Staff Reporting Page
2004-2005 PI-1202 Fall Staff Reporting Page
2003-2004 PI-1202 Fall Staff Reporting Page
Links to Related Resources
For assistance contact us at:
Online: Online Help desk Application