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2016-2017 PI-1202 Fall Staff Report

WISEstaff Reporting

WISEstaff app icon

This page provides districts with information and changes regarding the WISEstaff application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the data collection, and district administrators.

WISEstaff Application Available Statewide 

 

Authorized WISEstaff users may access the WISEstaff application through Secure Home.

 

Technical Documentation

 

The proposed 2016-2017 timeline for agencies to report is as follows: 

All Dates are Tentative.

Date

Description

September 16

(Third Friday in September) Staff count is taken, and all staff must be fully licensed.

September 27

Weekly call to agencies regarding WISEstaff begins.

October 6

The WISEstaff (PI-1202) is scheduled to open.

November 28

Initial Certification deadline. All agencies are closed and in “Ready to Audit” status after submitting all staff and assignment data, as well as passing validations. The initial certification is completed.

December 1

TEPDL is able to begin auditing any agencies that have submitted all staff and assignment data, passed validations, and indicated that they are “Ready to Audit”.

December - February 2017

Audit result notification emails will be sent to agencies during this timeframe as audits are completed. Once audits are complete, if needed, agencies can make corrections based upon audit results.

March 20

Agencies complete any final re-coding in WISEstaff.

*Date has been changed from March 1st to March 20 (2/13/2017)

June 1

TEPDL requests WISEstaff data after final changes are made on March 20 for final 2016-17 audit and reporting.

Presentations

WISEstaff Basics Updated 02/07/2016

WISEstaff Business Rules

WISEstaff Status Update

    Guidance & Recommendation Documentation

     

    Fringe Benefit Guidance

    Important clarification regarding benefits** WISEstaff FRINGE BENEFIT GUIDANCE. There are two items being clarified for the collection of fringe benefit data:
    1. The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
    2. Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
    Updated Contract Fringe Benefits Definition:
    Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.
     

    Recommendations

    • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught.

      • Example: 53-0400, grades 07-08 (mathematics) 50 percent FTE, 53-0300, grade 08 (English) 50 percent FTE.
         
    • We recommend use of an individual person's name as listed on the most current social security card to reduce the name discrepancy warnings between agencies.

    Links to Related Resources

    Links to previous years of the WISEstaff (PI-1202 Fall Staff Report) can now be found by using the navigation bar to the left of this screen.

     

     

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