Click the links below to navigate to the following sections:
School Modification Application User Guides
Different types of school changes get accomplished differently. Select the user guide for your school type.
When to Use the School Modification Application
- Public and Private Schools: Request to Open or Close a School
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The School Modification application has a very limited purpose.The School Modification application submits a request to DPI to either:
OPEN a new school - OR - CLOSE an existing school.The app only allows users to make this open/close request using the categories of either:
- Public School
- Private School
- Impact of Opening or Closing a School
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Closing or opening a school potentially impacts many areas, such as accountability report cards, School Nutrition, Special Education, Financial Services, and federal reporting. The School Modification app goes to all applicable DPI teams to ensure the closure or opening is handled properly.
- Definition of a School
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Definition of a School
When opening a new school, it is important to understand the legal definition of a school, particularly how a school differs from a program. Information can be found on the Clarifying Information on the Definition of a School page.
- Reassignment of School Codes
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Reassignment of School Codes
Carefully approach reassignment of school codes. We ask you to read the Reassignment of School Codes page, which contains detailed and helpful information. Fully read the scenarios on this page as Federal and State requirements are fairly complex, particularly when schools are being combined.
When to Use a Help Ticket
DPI's Partner Support (PS) Team responds to Help Tickets.Visit the Help Ticket Tips webpage to find useful information about how to create an appropriately detailed Help Ticket.
Once submitted, your Help Ticket will enter a queue, and PS team member will assist you.
Submit a Help Ticket to make the following changes to your school:
- School address
- Private school district association
- School name (all school types)
- School number code (all school types)
How to Submit a Help Ticket for School Changes
- Open a Help Ticket.
- Select School Directory Updates from the applications list.
- Enter all other required information into the Help Ticket fields, using the “Description of the Issue” field to describe your requested changes.
- Submit the ticket.
An Authorized User Must Request These Changes
The authorized user is the person who holds the role of Directory Update within WISEsecure. If the name on the Help Ticket is not the name that DPI has on file as holding the “Directory Update” role, the request will be denied. DPI does not approve updates requested by non-authorized users; they return these to the sender, requesting that an authorized user re-submit the request. DPI cannot make changes that non-authorized users request.
DPI Must Verify These Changes
A DPI staff member will verify whether or not the person submitting the Help Ticket is the same name listed within our internal database as holding the Directory Update role.
When to Use the School Directory Management Portal Application
Changes made in the School Directory Management Portal by authorized users do not require DPI authorization. However, only authorized users - persons who have been assigned the role “Directory Update” for the School Directory application within WISEsecure - can make these changes.
Persons who only hold the role “Application Administrator” cannot make changes within the application. However, if the Application Administrator also holds the role of Directory Update, they can also make changes using the Directory Update application role.
Authorized users of the School Directory Management Portal application must update their information at the beginning of every school year.
These updates ensure that DPI has accurate information about Wisconsin schools. DPI requires these updates from all public school districts, private schools, or charter schools that submit to WISEdata. If schools do not make these updates, it can result in validation messages and lack of proper communication.
Visit the School Directory Annual Updates page for details.
Annual Required Updates to Make in School Directory
Schools must update their information at the beginning of every school year.
These updates ensure that DPI has accurate information about Wisconsin schools. DPI requires these updates from all public school districts, private schools, or charter schools that submit to WISEdata. If schools do not make these updates, it can result in validation messages and lack of proper communication.
Visit the School Directory Annual Updates page for details.