Frequently Asked Questions about the 2017-18
Academic Parent Teacher Team
Continuation Grant Application
The responses below address Frequently Asked Questions for schools applying for an Academic Parent Teacher Team Continuation Grant for 2017-18.
APTTs are a classroom-based, teacher-led, data-driven family engagement mode that re-purpose traditional parent-teacher conferences. The teams align family engagement with school improvement goals and gives families information, skills, and confidence to support student learning at home. At the same time, APTTs build educators' and families' capacity to work together to drive student achievement while creating a school culture of mutual support and shared responsibility.
APTT schools host:
- three 75-minute group meetings with the teacher and all parents in the class in early fall, winter, and spring,
- one 30-minute individual meeting of the teacher, student, and student's family in October/November, and
- one family focus (small) group meeting near the end of the school year.
The 2017-18 APTT grant will primarily be used to fund continued APTT training and implementation for 2017-18. The grant also covers in-school staff planning time, and expenses for APTT Leadership Team training, travel, substitute teachers and stipends.
An external provider will deliver three days of professional development training with schools. In addition, an external provider will conduct virtual planning sessions with teachers, and offer on-site teacher planning sessions. All APTT teams will also receive assistance with data collection, analysis, and evaluation from the external provider.
Each APTT school will designate a "School Champion" or an academic coach, as part of a staff position, to help implement an APTT. Each school will also organize a school leadership team to participate in three days of training in Madison. The team will work together to train school staff about the APTT process, and plan and host three APTT meetings with parents. DPI Family Engagement staff may be onsite to observe APTT meetings. Schools will also measure and evaluate APTT effectiveness, and submit an end-of-year summary report.
The four-person APTT School Leadership Team, comprised of the school leader and supporting staff. The goal of the leadership team is to develop a family outreach plan and to train staff. (Sample)
- School champion/academic coach
- Two lead teachers
The APTT academic coach or school champion is an instructional leader in the school who works alongside the principal to support APTT implementation and accountability. The APTT coach guides and facilitates APTT implementation with grade-level teacher teams and embeds APTTs into the work of the school.
Elementary and middle schools identified as Focus Schools under Wisconsin's ESEA Flexibility Waiver, are still receiving funds under Title I, Part A, and have previously received an APTT grant through DPI are eligible to apply.
Award recipients will each receive a grant to conduct training and other grant activity from July 1, 2017, through June 30, 2018. Grant activities must be completed and expenses encumbered by June 30, 2018. Carryover of unspent portions of these grant funds into the 2018-19 school year is not allowed.
Schools may spend the APTT grant on staff expenses, including:
- Travel expenses for the APTT Leadership Team to attend trainings, i.e., hotel, meals, mileage.
- Hiring substitute teachers to cover for teachers during APTT trainings.
- Awarding stipends to the APTT Leadership Team for their time, school APTT leaders for in-school staff training, teachers and support staff for APTT planning and meeting time, and family engagement staff for planning outreach efforts to families.
Schools may spend the APTT grant on expenses for APTT parent meetings, including:
- Materials for families to use during meetings.
- Supplies to conduct meetings.
- Materials for families to take home after meetings.
- Light refreshments, snacks (allowable by Title I).
- Costs to transport families to meetings.
- Costs for childcare staff and childcare activities during APTT meetings.
- Translation services for families.
Other allowable APTT grant expenses may include:
- Packets and books for families to encourage at-home learning during the school year and summer.
- Materials to train staff in APTTs.
- Staff home visits to families to encourage APTT participation.
|April 2017||Grant announcement letter mailed to Title I Focus Schools|
|May 30, 2017||Grant application due|
|June, 2017||Districts receive grant award documents|
|August, 2017||Two-day training of grant recipients|
|April/May, 2018||One-day training and sustainability planning|
|June 30, 2018||Final date to submit grant expenses (though submitting quarterly is recommended)|
Please send a scanned copy of your completed application to Clara Pfeiffer at firstname.lastname@example.org.
Applications must be received no later than May 30, 2017.
Ruth Anne, Family Engagement Coordinator, Title I and School Support
Aundrea Worthing, Education Consultant, Title I and School Support
Keith Stewart, Education Consultant, Title I and School Support
Clara Pfeiffer, Grants Specialist, Title I and School Support