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Frequently Asked Questions about APTTs

Frequently Asked Questions about the 2017-18

Academic Parent Teacher Team

Continuation Grant Application
 

The responses below address Frequently Asked Questions for schools applying for an Academic Parent Teacher Team Continuation Grant for 2017-18.

QUESTIONS:

What are Academic Parent Teacher Teams?

When do APTT schools meet with families?

What does the 2017-18 APTT grant cover?

What must WestEd (or equivalent research-based provider) deliver?

What will my school be asked to do when starting an APTT?

Who should participate in APTT trainings?

What does the APTT academic coach do?

What schools are eligible to apply for the APTT grant?

What amount of funds does each APTT grant recipient receive?

What can I spend my school's APTT grant funds on?

What are the important dates and deadlines in 2017-18?

How do I submit the grant application?

Who are the contacts for questions regarding this grant?

 

What are Academic Parent Teacher Teams?

APTTs are a classroom-based, teacher-led, data-driven family engagement mode that re-purpose traditional parent-teacher conferences. The teams align family engagement with school improvement goals and gives families information, skills, and confidence to support student learning at home. At the same time, APTTs build educators' and families' capacity to work together to drive student achievement while creating a school culture of mutual support and shared responsibility.
 

When do APTT schools meet with families?

APTT schools host:

  • three 75-minute group meetings with the teacher and all parents in the class in early fall, winter, and spring, 
  • one 30-minute individual meeting of the teacher, student, and student's family in October/November, and 
  • one family focus (small) group meeting near the end of the school year.
     

What does the 2017-18 APTT grant cover?

The 2017-18 APTT grant will primarily be used to fund continued APTT training and implementation for 2017-18. The grant also covers in-school staff planning time, and expenses for APTT Leadership Team training, travel, substitute teachers and stipends. 

What must WestEd (or equivalent research-based provider) deliver?

An external provider will deliver three days of professional development training with schools. In addition, an external provider will conduct virtual planning sessions with teachers, and offer on-site teacher planning sessions. All APTT teams will also receive assistance with data collection, analysis, and evaluation from the external provider.

What will my school be asked to do when starting an APTT?

Each APTT school will designate a "School Champion" or an academic coach, as part of a staff position, to help implement an APTT. Each school will also organize a school leadership team to participate in three days of training in Madison. The team will work together to train school staff about the APTT process, and plan and host three APTT meetings with parents. DPI Family Engagement staff may be onsite to observe APTT meetings. Schools will also measure and evaluate APTT effectiveness, and submit an end-of-year summary report.

Who should participate in APTT trainings?

The four-person APTT School Leadership Team, comprised of the school leader and supporting staff. The goal of the leadership team is to develop a family outreach plan and to train staff. (Sample)

  • Principal
  • School champion/academic coach
  • Two lead teachers

What does the APTT academic coach do?

The APTT academic coach or school champion is an instructional leader in the school who works alongside the principal to support APTT implementation and accountability. The APTT coach guides and facilitates APTT implementation with grade-level teacher teams and embeds APTTs into the work of the school.

What schools are eligible to apply for the APTT grant?

Elementary and middle schools identified as Focus Schools under Wisconsin's ESEA Flexibility Waiver, are still receiving funds under Title I, Part A, and have previously received an APTT grant through DPI are eligible to apply.

What amount of funds does each APTT grant recipient receive?

Award recipients will each receive a grant to conduct training and other grant activity from July 1, 2017, through June 30, 2018. Grant activities must be completed and expenses encumbered by June 30, 2018. Carryover of unspent portions of these grant funds into the 2018-19 school year is not allowed. 

What can I spend my school's APTT grant funds on?

Schools may spend the APTT grant on staff expenses, including:

  • Travel expenses for the APTT Leadership Team to attend trainings, i.e., hotel, meals, mileage.
  • Hiring substitute teachers to cover for teachers during APTT trainings.
  • Awarding stipends to the APTT Leadership Team for their time, school APTT leaders for in-school staff training, teachers and support staff for APTT planning and meeting time, and family engagement staff for planning outreach efforts to families.

Schools may spend the APTT grant on expenses for APTT parent meetings, including:

  • Materials for families to use during meetings.
  • Supplies to conduct meetings.
  • Materials for families to take home after meetings.
  • Light refreshments, snacks (allowable by Title I).
  • Costs to transport families to meetings.
  • Costs for childcare staff and childcare activities during APTT meetings.
  • Translation services for families.

Other allowable APTT grant expenses may include:

  • Packets and books for families to encourage at-home learning during the school year and summer.
  • Materials to train staff in APTTs.
  • Staff home visits to families to encourage APTT participation.

What are the important dates and deadlines in 2017-18?

   April 2017 ​Grant announcement letter mailed to Title I Focus Schools
May 30, 2017 Grant application due
June, 2017 Districts receive grant award documents
August, 2017 Two-day training of grant recipients
    April/May, 2018 One-day training and sustainability planning
June 30, 2018 Final date to submit grant expenses (though submitting quarterly is recommended)

 

How do I submit the grant application?

Please send a scanned copy of your completed application to Clara Pfeiffer at clara.pfeiffer@dpi.wi.gov.

Applications must be received no later than May 30, 2017. 
 

Who are the contacts for questions regarding this grant? 

Ruth Anne, Family Engagement Coordinator, Title I and School Support 
ruthanne.landsverk@dpi.wi.gov

Aundrea Worthing, Education Consultant, Title I and School Support
aundrea.worthing@dpi.wi.gov

Keith Stewart, Education Consultant, Title I and School Support
keith.stewart@dpi.wi.gov

Clara Pfeiffer, Grants Specialist, Title I and School Support
clara.pfeiffer@dpi.wi.gov