AI & Academic Support (Student Services) Faculty

Explore how AI can support academic and career planning, college and scholarship searches, and communication with students and families—without outsourcing relationship-building or judgment to tools.

• Drafting first-pass communications you review and personalize before sending.
• Creating editable templates for Individual Learning Plans (ILPs) and four-year plans.
• Generating lists of career exploration questions or advisory lesson ideas.
• Using AI to summarize non-confidential trends in survey data to inform programming.

Example tools & sample prompts (use only generic, fictional, or de-identified information):

• Microsoft Copilot – Draft a first-pass email to families about an upcoming course-planning night. Prompt idea: “You are a high school counselor in Wisconsin. Draft a warm, plain-language email to families about an upcoming course-planning night. Include 3 questions they can ask their student. Keep it under 250 words.”
• Khanmigo for Teachers – Brainstorm advisory or ACP lesson hooks. Prompt idea: “Generate 5 short, discussion-based advisory activities that help 10th graders reflect on their strengths and interests, aligned to career exploration.”
• TalkingPoints (if licensed by the district) – Translate and adapt non-confidential outreach messages for multilingual families. Prompt idea (within your translation tool, not an LLM): “Translate this de-identified outreach message to Spanish, keeping a supportive and encouraging tone.”

AI is not a clinical tool—but it may help with drafting non-confidential resources, organizing notes, and preparing universal tier resources to support social-emotional learning.

• Drafting classroom SEL lesson outlines you modify and align to your frameworks.
• Creating plain-language explanations of tiered supports or processes for families.
• Brainstorming question prompts for professional consultation (not for student evaluation).
• Summarizing de-identified patterns in Tier 1 and Tier 2 data to target supports.

Example tools & sample prompts (never enter student names, health details, or evaluation data):

• Microsoft Copilot – Draft universal SEL resources. Prompt idea: “Outline a 30-minute Tier 1 classroom lesson for 6th graders on coping with test anxiety. Use trauma-informed language and include a brief script I can adapt.”
• Khanmigo for Teachers – Generate ideas for small-group activities. Prompt idea: “Create 4 brief, student-facing reflection questions for a small group focused on building peer problem-solving skills in upper elementary students.”
• TalkingPoints (if available) – Share non-confidential information about universal supports with families in home languages. Prompt idea (for your AI drafting tool): “Draft a short, family-friendly explanation of our school-wide ‘calm corner’ expectations in neutral, non-clinical language.”

School nurses may use AI to streamline communication and education while maintaining compliance with HIPAA, FERPA, and local policies.

• Drafting educational handouts on common topics, reviewed and approved before sharing.
• Creating plain-language versions of existing, vetted health information for families.
• Organizing de-identified trends for annual reports or board updates.
• Translating non-confidential materials into multiple languages (with human review).

Example tools & sample prompts (start from vetted, policy-aligned content):

• Microsoft Copilot – Turn district-approved health guidance into a draft family flier. Prompt idea: “Using the pasted, district-approved text below about staying home when sick, create a one-page draft flier for families written at about a 6th-grade reading level.”
• Microsoft Translator – Translate non-confidential letters and fliers for multilingual families, followed by human review. (Do not use it to translate individual student health records.)
• TalkingPoints (if your district uses it) – Send brief check-ins or general reminders in families’ home languages (for example, vision/hearing screening dates) without including sensitive health details.

AI must never make eligibility, placement, or service decisions—but can help streamline preparation of materials and differentiation of supports when used carefully.

• Drafting progress note templates or checklists you then customize.
• Suggesting ways to differentiate non-confidential classroom tasks and assignments.
• Brainstorming communication scripts for IEP meetings that you refine.
• Creating non-confidential practice activities aligned to IEP goals (with staff review).

Example tools & sample prompts (use fictional or fully de-identified scenarios):

• Microsoft Copilot – Draft scaffolded versions of classroom tasks. Prompt idea: “Given the generic assignment below, suggest three scaffolded versions for a student who benefits from chunked directions and sentence starters. Do not reference any specific student.”
• Khanmigo for Teachers – Brainstorm practice activities that align to IEP-style goal statements (without including student identifiers). Prompt idea: “List 6 practice activities that support a goal like ‘will write a complete paragraph with a topic sentence and 3 supporting details in 4 out of 5 opportunities.’”
• District-approved accessibility tools (for example, Immersive Reader, read-aloud, or captioning features) – Combine with teacher-created prompts to help students access grade-level text while maintaining appropriate accommodations and modifications documented in IEPs.

AI can help generate enrichment ideas, independent study scaffolds, and communication templates—while centering student voice and authentic challenge.

• Brainstorming enrichment project ideas connected to student interests.
• Drafting menus of choice-based tasks for advanced learners.
• Creating first-draft communication templates for families about advanced opportunities.
• Summarizing de-identified participation data to examine equity of access.

Example tools & sample prompts (keep student information generic):

• Microsoft Copilot – Generate enrichment project ideas. Prompt idea: “Create 10 independent project ideas for a middle school student who loves astronomy and coding. Include a short description, suggested product, and a reflection question for each.”
• Khanmigo for Teachers – Draft tiered choice boards. Prompt idea: “Design a 3-column choice board (Must Do / Should Do / Could Do) for deeply exploring narrative writing techniques at a high-school level.”
• TalkingPoints or district-approved family communication tools – Draft and translate non-confidential updates to families about advanced learning opportunities and ways to support student passion projects at home.