To be entitled to reimbursement, a claim preparer for each agency must submit a monthly claim for reimbursement that provides data in sufficient detail to justify the reimbursement claimed. An authorized agent or district official of the agency must certify and submit the claim.
60 Calendar Day Cut-off Deadlines for Submitting Reimbursement Claims
Last Day for Online Submission
|January||April 1 (March 31 on leap years)|
|December||March 1 (February 29 on leap years)|
DPI Claims Processing
Only one claim or adjustment per program is accepted per payment processing period. DPI processes payments each Tuesday and payments are electronically deposited on the second Monday after the processing date. If a holiday falls on the processing or payment date, the processing or payment date will be the next business day. No claims are processed for payment during the last two weeks of June and the last two weeks of December or during a Federal government shutdown.
For information on adjusting claims or instructions on how to submit a late claims see the program specific webpages.
The SFA needs to modify an existing claim that has already been “paid” or “processed”.
The SFA is blocked from submitting online claims by DPI and needs to submit a claim to meet the 60 calendar day cut-off deadline.
One-Time Exception for Late Claims
Any claim or upward adjustment received after 60 calendar days for the end of the claiming month is considered a late claim. A late claim cannot be paid with federal funds unless the DPI grants a one-time exception. Only one exception may be granted per program every 36 months. The Federal and State Grants Program of DPI must approve all exception corrective action plans