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Information for State Agencies

Program Participation Guidelines

The Wisconsin Document Depository Program, Wisconsin Statutes, Sections 35.81- 35.84 as amended by 1991 Wisconsin Act 285, requires Wisconsin state agencies to provide copies of their state documents to preserve and make available a record of major state government programs. State agencies can participate in the Wisconsin Document Depository Program by depositing both print and/or electronic state documents. The criteria outlined in the guides below will help state agencies make decisions about whether to send state documents in print and/or electronic formats, what types of print state documents are accepted, and in what quantities print documents should be sent.

Send Print Documents*

Use Inter-Departmental mail when available.

WI Dept. of Public Instruction 
Attn: Document Depository Program
125 S. Webster St.
Madison, WI 53703

Submit Electronic Documents*

Submit electronic documents and/or web content that are new, significantly updated or revised, or scheduled to be removed from a state agency website for evaluation to be included in the Wisconsin Digital Archives.

  • Email, with Submit Electronic Document in the subject line

  • Include publication title, publishing agency, and either include the URL in the body of the message or attach the PDF to the email.

* Due to limitations of digital preservation technology and collection development policies, not all content can be or will be digitally archived for inclusion in the Wisconsin Digital Archives. 


Go to Information for Depository Libraries to see document distribution shipping lists and the depository library directory.

For questions about this information, email