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Alternate SFA Agreement

An Alternate School Food Authority Agreement is an agreement between two SFAs or a SFA and a school, in which one SFA agrees to operate the school meal programs for a SFA/school not under its jurisdiction. By way of this agreement, the other SFA/school relinquishes its authority to operate the school meals programs and transfers legal and financial authority. The parties to the Alternative School Food Service Agreement will agree to cooperate fully, to work in good faith, and to mutually assist each other in the performance of the agreement. A copy of the template agreement and associated memo can be found at the following DPI links:

 

Reminder: This Agreement ONLY affects the USDA Child Nutrition Programs. It does not affect how you respond to any other reports collected by the Department of Public Instruction.

All Alternate SFA Agreements must be approved by the Department of Public Instruction on a case-by-case basis. The Terms of Agreement to be Considered and/or Negotiated Between SFA 1 and SFA 2 (Attachment A), which answers the questions listed below, will need to be reviewed before DPI’s approval is given. Please forward the original, signed agreement and description of the agreement to School Nutrition Team, Department of Public Instruction, P.O. Box 7841, Madison, WI 53707-7841 or via fax to 608-267-0363. We will advise you as soon as the Alternate SFA Agreement is approved.
 
Terms to be considered and/or negotiated:
  1. Which specific Child Nutrition Programs will be included under this Agreement (National School Lunch Program, School Breakfast Program, Wisconsin School Day Milk Program, and/or Special Milk Program)?
  2. Who is responsible for ensuring requirements listed in the Permanent Agreement/Policy Statement are being followed? How will parties to the Agreement communicate these requirements and ensure compliance?
  3. Who will distribute the free/reduced-price meal eligibility applications to all households?
  4. Who will process the applications including determining eligibility, notifying applicants, completing verification requirements, providing a hearing official, and updating eligibility changes?
  5. Where and how will point of service counts by eligibility category be obtained, and who will record and report these counts?
  6. Who will complete the monthly reimbursement claim and submit it to the Department of Public Instruction?  Who will complete the required attendance-adjusted eligible edit check?
  7. Will unit meal prices be subject to any negotiations between the SFAs? Where will the meals be prepared? What is the time of service? Which SFA will staff meal preparation and service? How will meals/snacks be transported if needed?
  8. Who will collect money/sell tickets to students and adults?  What will be the policy for meal charges, and is it acceptable to both SFAs?
  9. What will be the policy for reconciling any differences that may exist between days that school is in session and how meal service may be affected? (Federal regulations require that reimbursable meals be served each school day, when school is in session a full day.)
  10. Child Nutrition Program records and free/reduced-price meal applications must be kept on file for three years plus the current school year.  Where will records be stored?
  11. How will student involvement in the Child Nutrition Programs (e.g., advisory groups, taste panels, surveys, menu planning) be handled?
  12. Terms regarding cancelation rights by either SFA should be discussed, should an unforeseen problem arise.