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Procurement Review

Preparing for your Procurement Review

Procurement Review

The procurement of goods and services is a significant responsibility of an SFA (School Food Authority). Federal, state and local laws and regulations specify the methods SFAs must follow to competitively procure goods and services and award contracts only to responsive and responsible contractors. Additionally, SFAs must not restrict competition and follow all procurement standards in Program regulations in 7 CFR 210.21 and the government-wide requirements in 2 CFR 200.318-.326. Additionally, SFAs must prohibit conflicts of interest, use required procurement methods, take affirmative steps to use small, minority, women's business and labor surplus enterprises, when possible, and oversee contractors to ensure all contract provisions are fulfilled for the duration of the contract. State agencies are required to ensure that SFAs comply with the applicable regulations through audits, administrative reviews, technical assistance, training, guidance materials, and by other means. [7 CFR 210.19(a) (3)] 


Procurement Review (PR) Year:
This is the year in which the SFA will receive a PR. Items requested during the PR will be from the school year prior to your PR Year. Please note, the PR and the Administrative Review will take place separately, following a separate review cycle.

Examples of Procurement Review Checklists which will be used by DPI to complete Procurement Reviews:

  • Micro Purchase Checklist - Coming Soon!
  • Small Purchase Checklist - Coming Soon!
  • RFP and IFB Checklist - Coming Soon!
  • Joint Agreement Checklist - Coming Soon!
  • Vended Meals Agreement (Less than $150,000) Checklist - Coming Soon!
  • FSMC Pre-Approval Checklist Draft & Renewal Checklist (review of template FSMC RFPs) - Coming Soon!
    • FSMC Invoice Requirements (examples) - Coming Soon!
  • SFA Purchasing Through A Buying Group or School Cooperative (Less than $150,000) Checklist - Coming Soon!
  • PR Tool Checklist - USDA Foods Processing - Coming Soon!



Randy Jones
Assistant Director Child Nutrition Programs

Alex Zitske
Procurement and Contract Specialist

Claire Nagel
Procurement and Contract Specialist