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School Nutrition Bulletin 1718-2

Tuesday, September 26, 2017

Announcements from WI DPI School Nutrition Team (SNT)

 

  • Direct Certification with Medicaid (DC-M)
  • Upcoming Reports
  • National School Lunch Week is October 9-13
  • WI School Meals Rock: School Gardens
  • Site-based Claiming Begins October 3, 2017
  • Free and Reduced Price Meal Eligibility and Verification Reminders

Direct Certification with Medicaid (DC-M)

Due to unforeseen circumstances, there will be a delay in the implementation of directly certifying students receiving Medicaid benefits. The revised go-live date for this USDA pilot project is now November 1, 2017. The Direct Certification Program (DCP) will experience a shutdown on October 30-31, 2017, to update the system with the new features.
 

Upcoming Reports

Paid Lunch Price Report

The Paid Lunch Price Report includes the most frequently charged student lunch price for each grade level category (elementary, middle/junior high school, high school). Submission of this report is required even if non-pricing.
Review the PLP Report instructions that are posted online. Submit the Paid Lunch Price Report to the Department of Public Instruction (DPI) through the “Annual Reports, Claiming, Contracts, DUNS” webpage. The portal opens November 1 and the report is due November 15. Please note: the October claim for reimbursement cannot be submitted until the report is complete.
 

FNS-10 Report

The FNS-10 Report includes enrollment data and the number of approved free and reduced students as of the last day lunch was served in October. Review the FNS-10 Report instructions that are posted online. This report is also submitted to DPI through the “Annual Reports, Claiming, Contracts, DUNS” webpage. The portal opens November 1. Please note: the October claim for reimbursement cannot be submitted until the report is complete.

 

Special Provision Match Report

Annually, School Food Authorities (SFAs) with sites participating in the Community Eligibility Provision (CEP) or Provision 2 (P2) must run direct certification (DC) during the month of October. Each SFA must report the number of CEP and P2 students that are matched on DC with an “S” or “O” code. SFAs are required to report these numbers to DPI by November 15. An email was sent out to the Authorized Representatives and Food Service Directors last week with the link to the Google Form to report the numbers to DPI. If you have questions about the Special Provision Match Report or need a copy of the link to the Google Form, contact Jessica Lessner at jessica.lessner@dpi.wi.gov or 608-267-2293.
 

National School Lunch Week is October 9-13!

Once again, State Superintendent, Tony Evers recognizes National School Lunch Week (NSLW) through a proclamation issued earlier this month. The proclamation recognizes the significant contributions of School Nutrition Professionals and the importance of their work in serving Wisconsin students nutritious, well-balanced school meals. The proclamation, available in English and Spanish, may be used in conjunction with other activities to promote NSLW, such as tools posted on the School Nutrition Association’s website.

 

Site-based Claiming Begins October 3, 2017

Site-based claiming will be required for the National School Lunch Program (NSLP), School Breakfast Program (SBP), Severe Need Breakfast Program (SB Severe), Afterschool Snack Program (SK_NSL) and Area-eligible After School Snack (SK_NSLAE) beginning October 3, 2017. The Special Milk Program (SMP) will begin at a later date. All of the above claims, submitted on or after October 3, 2017, must be submitted with the new site-based claiming templates even if the SFA consists of only one site. Sites are identified by your school code. School codes are used to specifically identify a school site within a SFA and are different than agency codes, which identify the SFA. Your school codes can be found on the School Nutrition Team (SNT) direct certification webpage under “Direct Certification Materials” or on Schedule A of your online contract.
 
We’ve posted two new resources for site-based claiming. We strongly recommend the SFA’s claim preparer review these before submitting the first site based claim.
  1. The Site-based Claim Manual provides step by step instructions and screen shots for each program.

WI School Meals Rock: School Gardens

Gardens are an old idea, but they turn out to be powerful educational machines in a modern school. In fact, school gardens are considered a best practice strategy for improving children’s attitudes and consumption of fresh fruits and vegetables. Check out the following video to see students and staff from Washburn School District in northern Wisconsin reveal their school garden's money-saving, academic, and nutritious benefits. Visit the School Gardens webpage for more information.
 

Free and Reduced Price Meal Eligibility and Verification Reminders

Carryover of Eligibility

  1. A child’s eligibility status from the previous school year is carried into the current school year for up to 30 operating days, beginning on the first operating day of school, or until a new eligibility determination is made, whichever comes first.
  2. If no new application is submitted and eligibility is not established through direct certification by the end of the 30-day carryover period, a child’s eligibility for free or reduced price meals expires, and the SFA must discontinue benefits.
  3. When the carryover period ends, unless the household is notified that their children are directly certified or the household submits an application that is approved, the children’s meals must be claimed at the paid rate.

Expiration of Meal Benefits

  1. While schools are not required to notify parents and guardians about the end of the carryover period, school officials are encouraged to send expiration reminders to families via email, text message, auto-dialed calls, or mailed notices.
  2. Reminding families that their free or reduced price meal benefits will end after the carryover period and encouraging households to submit a new application may reduce the risk of households accruing unpaid meal charges. The reminder could include the cost of reduced price and paid meals and a copy of the SFA’s written meal charge policy.
  3. The SNT at DPI created a template letter for expiring benefits. If using this template, the SFA must modify it for specific school information and delete the milk reference if the SFA is not participating in the Special Milk Program (SMP) or Wisconsin School Day Milk Program (WSDMP).

Verification Reminders:

  1. To maintain the integrity of the USDA Child Nutrition Programs, each SFA must annually verify eligibility of children from a sample of household applications approved for free and reduced price meal benefits for that school year. Verification is only required to confirm eligibility determined through the application process, not through direct certification. Verification must include either confirmation of income eligibility or confirmation that the child is a member of a household receiving assistance under FoodShare, W-2 Cash Benefits, or Food Distribution Program on Indian Reservations (FDPIR) when a case number is provided on an application, or through documents confirming foster child status. Note that provision schools including schools participating in CEP do not do the verification process but do submit a Verification Collection Report.
  2. New! The USDA issued Policy Memorandum SP 42-2017 Beginning Verification before October 1: Guidance to Local Educational Agencies on September 8, 2017. This guidance allows a SFA to begin the verification process prior to October 1. See the memo link above which includes detailed sampling guidelines and examples. There are three requirements listed in the memo to begin verification prior to October 1.
  • Decide how often to sample applications;
  • Include in each sample pool, only applications approved since the last sample was selected; and
  • Select 3% of approved applications by the required sampling method.
The minimum verification requirements still apply regardless of when verification begins, including: notifying the household of selection, at least one follow up attempt to contact non-responding households, and a 10-day advance notification of a reduction or termination of benefits.
 
  1. The verification process must be completed by November 15, 2017. The outcome and results of verification are reported annually to DPI utilizing the online Verification Collection Report. The online portal to submit the report opens November 1, and the report is due by February 1, 2018.
  1. There is a 15 minute time out when submitting this report online. It is recommended to enter the data manually on a printed copy of the Verification Collection Report prior to submitting online.
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This is a communication from the WI Department of Public Instruction, School Nutrition Team.
You can contact the School Nutrition Team at dpifns@dpi.wi.gov. To subscribe to schoolmealsnews, please send an email to join-schoolmealsnews@lists.dpi.wi.gov