Wednesday, February 1, 2023
If you need to amend the PI-1563 September and/or January reports for FY 2022-23, the process depends on whether or not your district has been selected for a membership audit this year.
Selected for a Membership Audit
The PI-1563 reports will be opened to districts selected for a membership audit. Changes identified over the course of the audit are made directly in the PI-1563 by modifying the original data. Auditors are not allowed to make changes, but they can use the “Audit Changes: Summary” document from the PI-1563 in their audit procedures.
Once DPI has received the membership audit report from your auditor, the PI-1563 will be closed for your district. If changes are identified after the audit report has been submitted, follow the procedure described below under “Not Selected for a Membership Audit.” Your auditor must concur in writing to any changes made after the audit report has been received.
Not Selected for a Membership Audit
Other districts requiring changes to their PI-1563 reports must first email a request to DPIfin@dpi.wi.gov. You will need to provide an explanation that includes:
- Which count date is to be changed;
- What changes are to be made;
- Why the changes are required; and
- The contact for any questions.
Once we have confirmed the explanation, we will open your district’s PI-1563 and email you. After editing the PI-1563 report, be sure to re-submit it so that the changes are officially recorded, and then print and sign the certification page for your records. When you have finished, email dpifin@dpi.wi.gov so we can close your district's PI-1563. Save the printed and signed certification page and be prepared to outline what changes were included for each edit; this expectation applies throughout the year, not just during membership audits.