You are here

Audit

DPI is currently receiving a high volume of contacts for assistance.  The three most commonly asked questions and their answers are below:

Help with WAMS IDs

Before you can submit an application to DPI, you must register for a Web Access Management Systems (WAMS) user ID.

How to set up a WAMS account

Already have one or more WAMS accounts?

How to start your WAMS account recovery:

Perform a WAMS account recovery for all emails you have. Enter your email address but do NOT enter your User ID to start your WAMS account recovery. Once in the account recovery process you will be prompted to change your password. After you change your password you will be told in parentheses what your correct User ID is. Please make note of that before you terminate the account recovery session. Once you have recovered all WAMS accounts you have, login to ELO with each of your accounts individually. If you can see your licenses, you are logging in with the correct WAMS account. If you are taken through the Onboarding process again, you are not using the correct WAMS account and should try another account.

If you encounter errors in the WAMS account recovery process, please contact WAMS directly.  DPI is unable to help with WAMS recovery because the system is used by many state agencies and is run by the Department of Administration:

Revalidating Life or Lifetime License

Educators, whose Life or Lifetime license was invalidated in July, have until December 31 to revalidate their license. Upon approval of the $45 Request Background Check - Lifetime Licensee [5900] application, the Lifetime license will be revalidated just as if the educator completed the application before June 30. Educators will have until December 31 to complete this application for their license to be revalidated.

Background Checks

DPI is required by law to conduct a background check on each applicant for a Wisconsin educator license regardless of whether it is an initial request or a renewal request.

All educators are required to complete a background check to maintain or revalidate a life or lifetime license. There are directions for how to complete the $45 Request Background Check - Lifetime Licensee [5900].

To find the year in which your most recent background check was submitted, search License Lookup using your name or entity number and check see the “Last Background Check Submitted” field.

The DPI Teacher Education, Professional Development and Licensing (TEPDL) team conducts an annual audit of all public school districts in the state of Wisconsin to ensure that all professional staff members are appropriately licensed. Along with all Wisconsin school districts, Cooperative Educational Service Agencies (CESAs), County Children with Disabilities Education Boards (CCDEBs), the Department of Corrections, the Department of Health and Family Services, the Wisconsin Center for the Blind and Visually Impaired and all non-district sponsored (2R) charter schools are also audited.

The information provided on this page highlights the process for these annual audits.

Fall Staff Report: PI-1202 Data Collection

Annually, the DPI collects staff data on the Fall Staff Report PI-1202 using a web-based application. The web application allows district staff who are responsible for completing the PI-1202 to create records from the previous school year or use a file-upload process to load files. The staff and assignment records may then be modified as needed and additional records may be added. Reports are available to summarize and validate the district data.

For more information about the PI-1202 process, contact Education Statistics, 608-267-3166.

Audit Reports

Once Fall Staff PI-1202 data are submitted and finalized by districts, the staff assignment data are cross-referenced against educators’ licensing data using an Audit program. The Audit program generates the following reports as a result:

  1. Active Staff Report. This report identifies all licensed staff.
  2. Audit Error Report. This report identifies staff where there are discrepancies between reported assignment and license(s) held.
  3. Special Education Audit Report. This report identifies special education staff where there are discrepancies between reported assignment and license(s) held. The information on this report is a subset of Audit Error Report.

TEPDL staffs review the Audit Error Report for each district. As review for each district is completed, an email will be sent to the district’s contacts as listed Fall Staff PI-1202 program. District staff will need to log-in to the Audit program, where they can review the audit reports. These reports can be saved and/or printed within the Audit program as necessary.

District’s Responsibility

It is the district's responsibility to ensure that all professional staff members have a valid license for his/her assignment on file with the district.

If errors in assignments were identified after the audit reports were generated, the district’s contact person should notify the DPI Education Statistics team to have the district’s Fall Staff PI-1202 report unlocked for corrections. All corrections to the Fall Staff PI-1202 for the school year have to be made no later than March 1st of the school year.

If all data are correct, districts/agencies should work to make sure that staff listed on the audit error and special education audit reports obtain the necessary licensure to serve their current assignment.

Related information: