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PI-1690 WIP Internship Request Application Directions

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Important Notice

 

There have been many recent changes to licensure in statute and rule.  Please review the Latest Licensing News blog for updates on current licensing requirements.

 

 From this time forward, the WIP request process has changed in an important way.  Intern requests will now only allow one intern per request, with multiple subjects and cooperating teachers allowed in each request.

GENERAL INSTRUCTIONS FOR SCHOOL DISTRICTS TO COMPLETE THE ONLINE PROCESS

 

  • Answer all questions on each page as completely as possible.
  • If you do not enter an answer for a required question, you will receive an error message identifying the problem.
  • Review each page carefully and make any necessary corrections before proceeding to the next page.
  • At the end of the on-line process, you will have an opportunity to make corrections on any and all pages.
  • When you have answered the questions and clicked “View Summary and Submit,” a Summary Page which details all the information you entered will be shown. Carefully review all information in the Summary Page for accuracy and thoroughness. If any corrections or additions are necessary, click the "Edit" button next to the section of the application that you wish to edit.
  • If you choose to "Edit" the summary page, you will be taken back to the page you have requested to edit and can review and change any information on that page. After reviewing and making needed corrections on a page, click "Next" or “View Summary and Submit” to save the changes and go to the next page. After you have reviewed or edited any incorrect pages, you will see a revised Summary Page.
  • When you are satisfied with the information on the Summary Page, click "Submit," to send your request electronically to the WIP Director. After clicking "Submit," you will receive an email with a link to all your district’s requests and next steps.

Toolbar Button/Icon Functions:

NEXT - Move to the next page.
PREVIOUS - Go back to the previous page to view or change information (to avoid invalid data, please use this button whenever possible instead of your browser's back button).
HELP - Find out more specifics on how to enter information for the page.
SAVE AND ADD ANOTHER TEACHER - Add an additional Cooperating Teacher to an Internship Request.
VIEW SUMMARY AND SUBMIT – Review a summary of all information entered in the application with an option to edit any and all pages or submit the internship request.

LOG IN - Step 1

Select School Year: The school year will be pre-populated to show current options.

Select Education Agency: Choose the school district or CESA from the drop-down list by clicking the drop-down arrow, entering the first letter of the district (or CESA), and scrolling to the correct agency. Click on the correct district or CESA name. If the internship will be at a private school, select the school district in which the private school is geographically located.

Select School: Select the specific school in which the internship is taking place.

Accept and Start: Read the attestation regarding the Wisconsin Improvement Process (WIP) application. If you understand and wish to continue with the application click “Accept and Start.”

CONTACT:

A contact person must be designated for each internship request. The contact is the person who will be the school district's first point of contact for all questions/inquiries from the colleges and/or the WIP Director related to this internship request.

  • Enter the e-mail address of the contact person. If the contact information is on file with DPI the other fields will be auto-filled. If the other fields are not auto-filled then you must manually enter your name, phone number and job title.
  • An additional contact person can be included, if applicable.

When you are finished adding contact information, click the “Next” button at the bottom-right of the page.

INTERNSHIP INFORMATION:

For this internship request:

  • Select the semester for which you are requesting this intern.
  • Enter the start and end dates of the semester
  • Select the Lowest and Highest Grade(s) to be taught by the intern.
  • Enter the Subject(s) to be taught by the intern.  You are only allowed one intern per request, but you may request multiple subjects for each intern.
  • Use the drop-down lists to select the Average Hours per day the intern(s) will observe the teacher and the Average Hours per day the teacher will observe the intern.

When finished, click the “Next” at the bottom-right of the page.

 

COOPERATING TEACHER

 

Each new internship request requires that the Cooperating Teacher information be completed.

  • Enter the entity number of the cooperating teacher and the name will be auto-populated. If necessary use the link for License Lookup to find the entity number.
  • Indicate whether or not the cooperating teacher meets the requirements outlined in Wisconsin administrative code. Provide an explanation in the space provided if the requirements are not met.
  • Enter the primary licensure area of the cooperating teacher.
  • Indicate whether or not the cooperating teacher is licensed for all subjects that the intern will teach. If the cooperating teacher is not licensed in all areas that the intern will teach, provide an explanation in the space provided.
  • Indicate whether or not the cooperating teacher is licensed for all the grade levels that the intern will teach. If the cooperating teacher is not licensed in all grades that the intern will teach, provide an explanation in the space provided.
  • Attest that you will notify DPI if there is a change to the cooperating teacher.

If more than one cooperating teacher is needed, click “Save and Add Another Teacher” to enter the additional information. After all information for all cooperating teachers are entered, click the “Next” button at the bottom-right of the page. You will have an opportunity to add another cooperating teacher to this internship request from the page you will be taken to next.

SCHEDULE:

  • First, indicate using the drop-down lists how many periods/blocks/hours are in your typical school day.
  • Next, list the specific subject area(s) and associated grade(s) in which the intern will be working. If the intern will be working in more than one school, list the subject areas/grades and the number of weeks in each school as well.
  • For the next three questions, use the drop-down lists to indicate how many periods/blocks/hours per day the intern will be either teaching on his/her own and/or will be team teaching.
  • Next, after finishing the previous questions, give more specific information about the intern's schedule over the course of the semester. Explain how the day-to-day schedule will be set up including:
    • whether the intern will be working in more than one subject area/grade/school;
    • whether the intern will be teaching the same schedule for the entire semester;
    • whether the intern will be gradually increasing their teaching load - if so, explain the intervals at which this increase will happen, etc.).
    • Sample schedule descriptions are provided below.
  • Finally, explain any other extenuating factors or comments that should be mentioned, if necessary.

INTERN SCHEDULE - EXAMPLES:

Example 1: The intern will teach English 9 during 1st and 3rd periods and will teach English 10 during 2nd and 6th period. For the remaining periods, the intern will be observing their cooperating teacher(s) and other building/district teachers. The intern will have this same daily schedule for the entire semester.

Example 2: Weeks 1-3, the intern will start out observing in all subject areas (U.S. History, World History, Geography). Weeks 4-6, intern begins teaching one section of U.S. History. Weeks 7-9, intern teaches a total of two sections of U.S. History. Weeks 10-12, intern teaches a total of four classes (two U.S. History and two World History). Weeks 13-15, continue to teach the same four classes. Weeks 16-18, teach the cooperating teacher's entire teaching load (two U.S. History, two World History, and two Geography).

GENERAL INFORMATION:

For this internship request:

  • You must confirm that the intern's teaching assignment - as indicated in previous questions - over the course of the entire semester is no more that 50% of the workload of a full-time teacher in your school district. If the intern's teaching assignment is more than 50% of a full-time teacher, you will be required to revise the intern's teaching assignment so that it does meet the 50% requirement. (Click the “Previous” button at the bottom-right of page to return to the Schedule page.)
  • Indicate timelines for the intern hiring/placement (e.g. to be hired by 7/1 and officially start on 8/29).
  • Indicate whether you are willing to accept an intern from any of the participating WIP campuses by answering "Yes" or "No". If you only would like to work with a specific campus or campuses, click "No" and then check the box(es) next to campus(es) that you prefer.
  • Finally, select "Yes" or "No" as to whether or not you have budgeted the correct amounts for the intern and to pay for Professional Development Programs. If you select "No", your Internship Request will not be approved.

Click the “View Summary and Submit” button at the bottom-right of the page to continue to a summary of information entered for this internship request.

SUMMARY:

The information entered for this internship request is summarized on these pages for your review. Please carefully review all of the information listed in the Summary for accuracy and completeness.

  • If you need to make changes to any information, click the "Edit" button next to the section of the application that you wish to edit. You will be taken back to the specific page to make edits. Click the “Next” or “View Summary and Submit” button to advance to the next page to be reviewed. (If you did not change any information on a page, simply click the “Next” button to move to the next page.) After all pages have been reviewed and/or edited, you will again advance to the Summary page. The Summary page information will now include any revisions made.
  • If you are satisfied with the summary, click the Submit button at page bottom. Clicking Submit will electronically send your internship request to the WIP Director at DPI. You will then receive a confirmation email to review all your district’s requests and directions on your next steps.

PLEASE NOTE: after you click Submit, you are no longer allowed to change the Internship Request without first contacting the WIP Director, so please review the request carefully.

Also, be aware that your intern must be licensed before they start working at your school. Before the semester starts, check on their license status on the DPI License Database Search at: https://elo.wieducatorlicensing.org/datamart/publicSearchMenu.do

SIGNATURE PAGE:

YOU MUST PRINT THE PI-1690 SIGNATURE PAGE AFTER SUBMITTING YOUR WIP REQUEST.

A paper copy of the Signature Page for this Internship Request must be signed and scanned to DPI before the request can be approved by the WIP Director.

  • Use the CLICK HERE link above to view the status of your request.
  • Click on the Intern Request number in the left-most column to open up the Intern Request Form - Summary.
  • Click "Download PDF" at the bottom of the Intern Request Summary.  Print the downloaded PDF Summary pages.
  • Obtain the three required signatures listed at the bottom of the Intern Request Summary PDF and scan the entire paper document with the signatures.
  • Return to your Intern Request summary by clicking the link above and then clicking the Intern Request number.
  • Click "Upload Signatures" to upload the scanned copy of your signatures.  If you have multiple scanned documents to upload after you upload the first document, click "Add Additional Documents (optional)" to continue to upload your signatures.  Your application will not be reviewed until the required signature document has been uploaded.
     

Internship Request Application - https://crmportal.dpi.wi.gov/wip/wipbegin