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Looking Ahead: New Data in FY2016 Annual Reports

Thursday, March 17, 2016

Next year, Wisconsin public libraries and library systems will see relatively small but significant changes in the annual report. To collect and report data about electronic content that is not e-book, e-audio, or e-video, new data elements based on database definitions will be added. These are called "electronic collections."

An electronic collection is a collection of elec­tron­i­cal­ly stored data or unit records (facts, bibliographic data, abstracts, texts, photo­graphs, music, video, etc.) with a common user interface and software for the retrieval and use of the data. An electronic collection may be or­gan­ized, curated and electronically shared by the library, or rights may be provided by a third party vendor. An electronic collection may be funded by the library, or provided through cooperative agreement with other libraries, or through the State Library. Do not include electronic collections that are provided by third parties and freely linked to on the web.

The Wisconsin DPI is a voluntary participant in the Public Library Sta­tis­tics Cooperative (PLSC) of 50 states, the District of Columbia, five terri­to­ries, and the Institute for Museums and Library Services (IMLS). The PLSC collaborates annually on data proposals for the Public Libraries Survey (PLS). FY2016 ballot results were announced February 29, 2016.

Electronic Collections do not have a circulation period, and may be retained by the patron. Remote access to the collection may or may not require authentication. Unit records may or may not be included in the library’s catalog; the library may or may not select individual titles. Include electronic collections that are available online or are locally hosted in the library.

Note: The data or records are usually collected with a particular intent and relate to a defined topic.

New data elements will collect the number and uses of electronic collections:

  • Number of Electronic Collections

Report the number of licensed electronic collections acquired through curation, payment or formal agreement, by source of access:

  • Local/Other cooperative agreements
  • State (state government or state library)
  • Successful Retrieval of Electronic Information

The number of full-content units or descriptive records examined, down­loaded, or otherwise supplied to the user, from online library resources that require user authentication but do not have a circulation period. Examining documents is defined as having the full text of a digital document or elec­tron­ic resource downloaded or fully displayed. Some electronic services do not require downloading as simply viewing documents is normally sufficient for user needs.

Include use both inside and outside the library. Do not include use of the OPAC or website. [based on NISO Standard Z39.7 (2013) #7.7, p. 43]

Written by 
Jamie McCanless, Public Library Development Team