Student Education Organization Responsibility Association (SEORA)

Student Education Organization Responsibility Association (SEORA): Special Education

Student Education Organization Responsibility Association (SEORA) is a series of required fields, either a student’s WISEid or a School ID, used to indicate the agency responsible for conducting the initial special education evaluation, as well as the begin and end dates of that responsibility. 

Students must have an enrollment record (/studentSchoolAssociation) before schools/districts can send data to WISEdata Portal. Unenrolled students requiring data submission will need an alternative record - this record is SEORA.

Note for Pilot Year:

Indicator 11 data collection is currently in its pilot school year for the 2022-23 school year. The Indicator 11 project will help record the date of parental consent and the date of the evaluation for special education eligibility in WISEdata Portal and WISEdash for Districts. It will also improve the collection, quality, and use of our data about how students are receiving timely evaluation for special education eligibility, which is their right in federal law.

Elements of SEORA are as follows:

1. Begin Date: the month, day, and year of the start date of an education organization’s responsibility for a student. This could be the date for the start of the school year, the date upon which Consent to Evaluate is received, or the date when a referral was received. If multiple dates exist, the most reasonable one to use would be the Consent to Evaluate Received Date.
2. Education Organization ID: This is the School ID. This field indicates the education organization where the student was evaluated for special education services.

3. Student Unique ID: This is the WISEid.

    

   1. For students who are enrolled in a public school district, it would be expected that a WISEid and a Student School Association (e.g., a Local Person ID, assigned through the LEA’s SIS), already exists, regardless of special education eligibility status.

       

   2. However, some students (such as unenrolled students, below compulsory age students, private school students, or homeschooled students) may not have a WISEid. Unenrolled students receiving services from an LEA must have a SEORA record before submitting a Student Special Ed Program Eligibility Association (sSEPA).

       

   3. Students without a WISEid can be evaluated by a school they are not enrolled in. The education organization where the student gets evaluated for special education services will need to assign the student a School ID. The School ID counts as the Student Education Organization Responsibility Association.

       

   4. Once the student’s evaluation is complete, if the student is determined eligible to receive special education services, then it would be expected that these children would be assigned a WISEid. A Student Special Education Program Eligibility Association (sSEPA) record would be expected as well.

       

   5. NOTE: The School ID in sSEPA does not have to match the School ID assigned by the evaluating agency. 

      Work with staff members within your LEA on WISEdata if you think the student should have a WISEid.

4. Responsibility Descriptor: The value here is: SPED Initial Evaluation. This indicates that the education organization’s responsibility for the student was to conduct an initial special education evaluation.

5. End Date: Month, day, and year of the end date of an education organization’s responsibility for a student. This date will be determined by whether or not the student qualified to receive special education services upon completion of the evaluation, and whether this education organization will be providing those services, should the student qualify.

For more information refer to the data element pages for Education Organization Reference and WISEid.

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