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Student Education Organization Responsibility Association (SEORA)

Student Education Organization Responsibility Association (SEORA): Special Education

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Student Education Organization Responsibility Association (SEORA) is a series of required fields, namely a student’s WISEid and a School ID, used to indicate the agency responsible for conducting the initial special education evaluation, as well as the begin and end dates of that responsibility. 

Students must have an enrollment record (/studentSchoolAssociation) and a WISEid before schools/districts can send data to WISEdata Portal. Unenrolled students requiring data submission will need an alternative record - this record is SEORA.

Data Submission Details

DPI is requiring Timely Initial Evaluations (Indicator 11) data to be reported through WISE to better support our local educational agency (LEA) staff time and efforts by reducing the number of applications they need to access to report required data.

Beginning immediately, all data element fields must contain valid data or will be found to be in error (not warning) status.

Starting with the 2023-24 school year and onwards:

  • DPI will get Indicator 11 from data submitted by LEAs into WISEdata.
  • All Indicator 11 data elements must be submitted by all LEAs each school year through WISEdata.
  • Starting with the 2023-24 school year, all LEAs will report Indicator 11 data annually through WISE. In the past, only LEAs “in cycle” were required to submit data in any given year.
  • The first instance of Indicator 11 data being collected as part of the 23-24 Year-End collection in a snapshot will be December 10, 2024, during the 2024-25 school year.

In order to ensure that the data is valid and reliable, please note the following:

  • All students who are evaluated for special education must have a WISEid (for children below compulsory school age or parentally placed in private or home-based schooling, please visit the Student Education Organization Responsibility Association (SEORA) data element page.
  • NOTE: Data cannot flow to DPI unless it is entered in your SIS. To resolve issues around data that is entered into the SIS that isn’t flowing to DPI, LEAs need to work with their vendor support staff to resolve data flow issues.

Elements of SEORA are as follows:

  1. Begin Date: the month, day, and year of the start date of an education organization’s responsibility for a student. This could be the date for the start of the school year, the date upon which Consent to Evaluate is received, or the date when a referral was received. If multiple dates exist, the most reasonable one to use would be the Consent to Evaluate Received Date.
  2. Education Organization ID: This is the School ID. This field indicates the education organization where the student was evaluated for special education services.
  3. Student Unique ID: This is the WISEid. The SEORA record cannot be submitted to WISEdata without a WISEid. If the student is evaluated and qualifies for services, or if the student is enrolled, then a WISEid is assigned. 

    During the evaluation an unenrolled student is tracked locally in the SIS via the Local Person ID, but must be assigned a WISEid so the SEORA record can be submitted to WISEdata. 

    If the student does not qualify for services the SEORA is still submitted, so do not delete the WISEid.

     

    1. For students who are enrolled in a public school district, it would be expected that a WISEid and a Student School Association (e.g., a Local Person ID, assigned through the LEA’s SIS), already exists, regardless of special education eligibility status.

       

    2. However, some students (such as unenrolled students, below compulsory age students, private school students, or homeschooled students) may not have a WISEid. Unenrolled students receiving services from an LEA must have a SEORA record before submitting a Student Special Ed Program Eligibility Association (sSEPA), and thus must be assigned a WISEid.

       

    3. Students without a WISEid can be evaluated by a school they are not enrolled in. The education organization where the student gets evaluated for special education services will need to assign the student a WISEid. The WISEid is required in order to submit the Student Education Organization Responsibility Association (SEORA) to WISEdata.

       

    4. All initial evaluations where parental consent was received should be reported. Indicator 11 data reporting requires DPI to report on all initial evaluations conducted by the LEA, even those evaluations in which the student was found not eligible or in which the parent refused services.

    5. Once the student’s evaluation is complete, if the student is determined eligible to receive special education services and the parents agree to services, then a Student Special Education Program Eligibility Association (sSEPA) record would be expected as well.

       

    6. NOTE: The School ID in sSEPA does not have to match the School ID assigned by the evaluating agency. 

    7. Students evaluated who do not qualify for services have information viewable in the WISEdata Portal Special Education section of the student detail, under the heading “SPED Initial Evaluation Details,” but without a sSEPA record.

  4. Responsibility Descriptor: The value here is: SPED Initial Evaluation. This indicates that the education organization’s responsibility for the student was to conduct an initial special education evaluation.

  5. End Date: Month, day, and year of the end date of an education organization’s responsibility for a student. This date will be determined by whether or not the student qualified to receive special education services upon completion of the evaluation, and whether this education organization will be providing those services, should the student qualify.

For more information refer to the data element pages for Education Organization Reference and WISEid.


 

Questions about disability data should be directed to the DPI Special Education Team. Email: dpispeddata@dpi.wi.gov         Phone: 1 (608) 266-1781
 
If you need further assistance, please submit a Help Ticket.
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