Student Education Organization Responsibility Association (SEORA)

Student Education Organization Responsibility Association (SEORA): Special Education

Student Education Organization Responsibility Association (SEORA) is a series of required fields, namely a student’s WISEid and a School ID, used to indicate the agency responsible for conducting the initial special education evaluation, as well as the begin and end dates of that responsibility. 

Students must have an enrollment record (/studentSchoolAssociation) and a WISEid before schools/districts can send data to WISEdata Portal. Unenrolled students requiring data submission will need an alternative record - this record is SEORA.

Note for Pilot Years:

Indicator 11 data collection is continuing its pilot (that started in 2022-23) into the 2023-24 school year. The Indicator 11 project will help record the date of parental consent and the date of the evaluation for special education eligibility in WISEdata Portal and WISEdash for Districts. It will also improve the collection, quality, and use of our data about how students are receiving timely evaluation for special education eligibility, which is their right under federal law. 

The Student Education Organization Responsibility Association (SEORA) is part of the Indicator 11 data collection. For the time being Indicator 11 is in a pilot phase, the WISEdata piece being tested and data collected in parallel with the SPED stand-alone app. Eventually Indicator 11 will be collected solely via WISEdata. More information about when this will be implemented is coming at a later date

Elements of SEORA are as follows:

1. Begin Date: the month, day, and year of the start date of an education organization’s responsibility for a student. This could be the date for the start of the school year, the date upon which Consent to Evaluate is received, or the date when a referral was received. If multiple dates exist, the most reasonable one to use would be the Consent to Evaluate Received Date.
2. Education Organization ID: This is the School ID. This field indicates the education organization where the student was evaluated for special education services.

3. Student Unique ID: This is the WISEid. The SEORA record cannot be submitted to WISEdata without a WISEid. If the student is evaluated and qualifies for services, or if the student is enrolled, then a WISEid is assigned. 

   During the evaluation an unenrolled student is tracked locally in the SIS via the Local Person ID, but must be assigned a WISEid so the SEORA record can be submitted to WISEdata. 

   If the student does not qualify for services the SEORA is still submitted, so do not delete the WISEid.

    

   1. For students who are enrolled in a public school district, it would be expected that a WISEid and a Student School Association (e.g., a Local Person ID, assigned through the LEA’s SIS), already exists, regardless of special education eligibility status.

       

   2. However, some students (such as unenrolled students, below compulsory age students, private school students, or homeschooled students) may not have a WISEid. Unenrolled students receiving services from an LEA must have a SEORA record before submitting a Student Special Ed Program Eligibility Association (sSEPA), and thus must be assigned a WISEid.

       

   3. Students without a WISEid can be evaluated by a school they are not enrolled in. The education organization where the student gets evaluated for special education services will need to assign the student a WISEid. The WISEid is required in order to submit the Student Education Organization Responsibility Association (SEORA) to WISEdata.

       

   4. All initial evaluations where parental consent was received should be reported. Indicator 11 data reporting requires DPI to report on all initial evaluations conducted by the LEA, even those evaluations in which the student was found not eligible or in which the parent refused services.

   5. Once the student’s evaluation is complete, if the student is determined eligible to receive special education services and the parents agree to services, then a Student Special Education Program Eligibility Association (sSEPA) record would be expected as well.

       

   6. NOTE: The School ID in sSEPA does not have to match the School ID assigned by the evaluating agency. 

   7. Students evaluated who do not qualify for services have information viewable in the WISEdata Portal Special Education section of the student detail, under the heading “SPED Initial Evaluation Details,” but without a sSEPA record.

4. Responsibility Descriptor: The value here is: SPED Initial Evaluation. This indicates that the education organization’s responsibility for the student was to conduct an initial special education evaluation.

5. End Date: Month, day, and year of the end date of an education organization’s responsibility for a student. This date will be determined by whether or not the student qualified to receive special education services upon completion of the evaluation, and whether this education organization will be providing those services, should the student qualify.

For more information refer to the data element pages for Education Organization Reference and WISEid.

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