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Receiving Services on a Count Date

Receiving Services on a Count Date: WISEdata

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Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date. 

Third Friday of September: For the Third Friday of September Count, the student must be enrolled in the school and receiving services to be included. Each student for whom the count date occurs on or between the entry date and the exit withdraw date shall be identified as one of: Present - Receiving Services, Absent - Receiving Services, or Not Receiving Services. This element must NOT be sent for enrollment periods that do not include the count date. Leave the field blank.

October 1: For the October 1 Child Count, the student must be enrolled in the school and receiving services to be included. Each student for whom the count date occurs on or between the entry date and the exit withdraw date shall be identified as one of: Present - Receiving Services, Absent - Receiving Services, or Not Receiving Services. This element must NOT be sent for enrollment periods that do not include the count date. Leave the field blank.

Count Date Status Code Description and Comments
Present and actively receiving services P

Student is present for and actively receiving educational services on the count date. Services are provided by district employees or a third party (not another district) under the direct supervision of the district.

All data collection requirements that apply to Wisconsin school districts (under ch.119 and ch.120, stats.) also apply to non-district charter schools (under 118.40(2r), stats.).

For schools that maintain daily attendance records:

  • students with actual attendance greater than 0 on the count date would be expected to have a Count Date Status code of P.

 

Absent and actively receiving educational services on the count date A

Student is absent on count date itself yet actively receiving educational services on the count date. Services are provided by district employees or a third party (not another district) under the direct supervision of the district.

All data collection requirements that apply to Wisconsin school districts (under ch.119 and ch.120, stats.) also apply to non-district charter schools (under 118.40(2r), stats.).

For schools that maintain daily attendance records:

  • students with actual attendance of 0 on the count date, but who have actual attendance greater than 0 before and after the count date during the same school enrollment period during the same school term, would be expected to have a Count Date Status code of A.
Not Receiving Services N

Student is NOT actively receiving educational services from the school district.

For WISEdata purposes, students who were absent on the count date and who were not receiving educational services on at least one day between the count date and the end of the collection period should have an exit date before the count date or have a Count Date Status code of N.

*Note that the October 1 Child Count is NOT gathered from Choice schools.

USES: Count Date Status is used to determine enrollment and attendance information.

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Collection

Attendance, Third Friday of September, October 1 Child Count     *Note, all data elements flow into WISEdata at all times, not only during specified collection snapshots.

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Related Validations & Data Elements

63826385, 6621, 6381, 63836601, Attendance, Enrollment and Exit Date, Primary Service Provider, District                                                                                         

FAQs, Details, and Points to Note

 

  1. Which Receiving Services Status Codes allow the student to be counted by DPI?: Both the P and A codes are counted by DPI.
  2. When the Count Date Falls on a Weekend or a Student Non-Attendance Day: For a child to count on a count date, the student must have been enrolled in the school wishing to count the student. The key is the span of the enrollment from entry date to exit date and whether or not the span includes the count date. If the student isn’t enrolled on TFS or Oct. 1, the child cannot be counted. If October 1 falls on a weekend or either count date is a non attendance day, e.g., staff professional development day, the preceding or following attendance day surrounding the non-attendance date may be used to determine the value of Present versus Absent for Receiving Services, but that has no impact on the requirement for the sSA (enrollment) to include the count date.
  3. Student Transfers Schools in Same District During Weekend: If the student is continuously enrolled within the same district but is merely switching schools over the Oct. 1 CC weekend, Effective Date logic would truncate the enrollment of the first school the day prior to starting the active enrollment at the new school. Then the second school would mark the student as receiving services for Oct. 1. The first school would not be able to receive credit because the student’s last day receiving services from the school is now the exit date. Therefore, the student is no longer enrolled at the school on Oct. 1 and cannot be counted. What's crucial is the span of the enrollment from entry date to exit date and if the span includes 10/1.
  4. Student Transfers Districts During Count Date: For a student who transfers districts around the count date time and is receiving services from both districts prior to the count date, Effective Date logic would allow the second district to receive credit for the count. Only the school with the student enrolled on the count date can count the student. If for some reason the student has any gap of enrollment between transferring districts, even if just over the weekend, no school is able to count the child for the count date.
  5. sSEPA Date for Oct. 1 Child Count: Additionally, if a student’s special education program association (sSEPA) Begin Date is after Oct. 1 because of the weekend, then that student would not be included in the Child Count because the sSEPA does not include Oct.1.

 

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