Enrollment: Pupil Count (WiSFiP)

Enrollment Type: Pupil Count for Membership/School Finance

Wisconsin School Finance Portal (WiSFiP): Dual Reporting for the 2025-26 SY

In an effort to simplify the process of data collection for district personnel responsible for the PI 1563 pupil counts, DPI is moving to dual reporting through WiSFiP and SAFR for the 2025-26 school year. All districts, state wide, will dual report in the 2025-26 school year.

Enrollment Type for Pupil Count

Enrollment Type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment. Students receiving services at a school are either receiving primary educational services, are parent-placed private students, are enrolled in coursework at a non-primary school, or are receiving services under a program gathered by WISEdata.

Membership enrollment type is specific to WiSFiP reporting, for students whose age is outside expected range that must be met for grade levels.

An LEA should only submit one enrollment type for each student.

This data element page contains content ONLY for WiSFiP Pupil Count reporting scenarios. WISEdata enrollment information can be found on the Enrollment Type (WISEdata) data element page. Use the navigation menu (below the table defining enrollment types) to navigate to different sections of this webpage.

NOTE: In order for data to be entered into WiSFiP, the user must hold the WISEsecure role, "Student Data Administrator." To gain this role, reach out to your District Security Administrator (DSA). Your DSA can assign you the proper role to WiSFiP via WISEsecure.

Click the links below to navigate to different sections of this page:

Pupil Count (WiSFiP) Use Cases

Use Cases for Membership Type (P) Primary

Resident Students Attending Resident District: (P) Primary

Resident District Submits Enrollment for:

1. Students receiving primary educational services
2. Students enrolled in a Section 118.15 contract
3. Students enrolled in an Early College Credit Program (ECCP)
4. Students enrolled in a school operated Head Start program only when:
   • Students have an IEP

and

• Receive special education services
  • For these students, report in Preschool Special Ed category, not Head Start.

1. Students enrolled in a Youth Apprentice Program
2. For MPS only - Students attending a Partnership School

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Uncommon Use Cases for Membership Type (P) Primary

Resident District Submits Enrollment for:

1. Student with a disability (SwD) placed in a residential care center (RCC) for preschool special education when student is 5 years old or younger, and either in PK or Head Start
2. Student with a disability (SwD) whose IEP placed them in an out of state residential care center (RCC) for preschool special education when student is 5 years old or younger, and either in PK or Head Start
3. Student whose family exits the student from the resident school/district special education program - who is now without a disability (SwoD), who does not have an IEP - who is grade level K4, KG, or 1-12, to place them in a residential care center (RCC) for preschool special education (when student is 5 years old or younger, and either in PK or Head Start). NOTE: This student also gets exited from WISEdata.
4. Student without a disability (SwoD), who is grade level K4, KG, or 1-12, in a residential facility as drug or alcohol rehabilitation for a short-term stay
5. Student without a disability (SwoD) placed in a day treatment center by the resident district
6. Student without a disability (SwoD) who is in a children’s hospital located in the student’s resident district
7. Student who is in a juvenile facility or county jail within the resident district
8. Student participating in the Challenge Academy. Refer to the Program Types data element page for more details about the Challenge Academy.

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Resident Students Attending Nonresident District: (P) Primary

Nonresident District Submits Enrollment for:

1. Students jointly enrolled in resident district and nonresident CCDEB program
2. Students attending CESA programs
3. Students attending nonresident district under Chapter 220
4. Students attending Cooperative 66.0301 program
5. Students attending another school via Open Enrollment
6. Students attending a nonresident district as part of a 9-18 weeks special tuition program
7. Students in a nonresident district with tuition paid by nonresident district
8. Students in a nonresident district with tuition paid by parents
9. Students in a nonresident district AND resident district pays tuition under Wis. Stat. §121.78
10. Students attending an alternative program in a nonresident district under Wis. Stat. §118.153 for which the resident district has purchased seats and is responsible for tuition
11. Students attending a nonresident district through a Tuition Waiver under Wis. Stat. §121.84 (4)(a)

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Uncommon Use Cases for Membership Type (P) Primary

Nonresident District Submits Enrollment for:

1. Student without a disability (SwoD) who is in a children’s hospital not located in the student’s resident district (hospital is located outside of resident district)
2. Student who is in a juvenile facility or county jail located outside of the student’s resident district (juvenile facility or jail is located outside of resident district)
   1. For more details about these scenarios, refer to the Uncommon WISEdata Situations page.

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Use Cases for Membership Type (C) Coursework

Resident Students Attending Resident District: (C) Coursework

Resident District Submits Enrollment for:

1. Students who are primarily receiving home-based private education (homeschool), but taking courses in resident public school (available for students in grades K-12)
2. Students who are enrolled in a private school and taking courses in a resident public school (only available for students in grades 9-12)

Resident Students Attending Nonresident District: (C) Coursework

Nonresident District Submits Enrollment for:

1. Students who are primarily receiving home-based private education (homeschool), but taking courses in a nonresident public school (available for students in grades K-12)

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Use Cases for Membership Type (M) Membership

Resident Students Attending Resident District: (M) Membership

Membership enrollment type is used very rarely. Membership is only used to refer to a primary enrollment submitted for students whose age is outside the expected range that must be met for grade levels.

Only use the Membership (M) enrollment type with the Residency status of (R-OUTSIDEAGE) or (NR-OUTSIDEAGE).

NOTE: Students who are outside the expected age range for a grade are not counted for membership, as in membership for state aid. These students could be a resident of your district and attending, or, not a resident but attending your district. In either case, due to their age, they are not counted for monetary membership. In the new WiSFiP membership application, however, they may qualify for the Membership enrollment type, under the uniquely described scenarios below:

Resident District Submits Enrollment for: 

1. Students who are outside the age requirement for a particular grade level are not submitted to DPI for accountability purposes, but are required for Membership as an enrollment type in the following scenarios:
   • Students who are counted in a preschool program, but who are under three years of age as of the count date, AND who do not have an IEP.
   • Students who are counted in a 4K program, but who are under four years of age as of September 1 of the current school year, AND who do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the 5K program, but who are under five years of age as of September 1 of the current school year, AND who do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the 1-12 program, but who are under six years of age as of September 1 of the current school year, AND do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the 1-12 program, but who are special education, AND turned 21 years of age or older as of the first day of the current school term.
   • Students who are counted in the 1-12 program, but who are regular education, AND turned 21 years of age as of the first day he/she receives instruction.

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Nonresident Students Attending Resident District: (M) Membership

Nonresident District Submits Enrollment for:

1. Students who are outside the age requirement for a particular grade level are not submitted to DPI for accountability purposes, but are required for Membership in the following scenarios:
   • Students who are counted in a preschool program, but who are under three years of age as of the count date, AND who do not have an IEP.
   • Students who are counted in a K4 program, but who are under four years of age as of September 1 of the current school year, AND who do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the K5 program, but who are under five years of age as of September 1 of the current school year, AND who do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the 1-12 program, but who are under six years of age as of September 1 of the current school year, AND do not meet early entrance guidelines under Wis. Stat. §120.12(25).
   • Students who are counted in the 1-12 program, but who are special education, AND turned 21 years of age or older as of the first day of the current school term.
   • Students who are counted in the 1-12 program, but who are regular education, AND turned 21 years of age as of the first day he/she receives instruction.

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Pupil Count (WiSFiP) - FAQs, Details, and Points to Note

1. When does enrollment get reported? Each enrolled student receiving services gets reported on specific count dates, namely the Third Friday of September and the Second Friday of January. Milwaukee schools additionally send enrollment data on the First Friday of May. Visit the count dates data element page for more details on count dates.
2. What do I do about an enrollment record for a student whose status of receiving services is unknown? If a student has stopped attending the school or their receiving services status is unknown, then receiving services for the student is (N) or left blank.

Resource Links:

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