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Exit Types

Exit Types: WISEdata

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Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date. Requirements that apply to districts also apply to non-district charter schools. The following table provides information about the exit types available.

 

Here is a list of Exit Types. For more information about when to use each type, see the Notes section below.

 

 

Download Decision Diagram as a PDF

USES: Exit types will be used for multiple data collection, reporting, and accountability purposes. These purposes currently include dropout/high school completion/graduation rates, adequate yearly progress, and information system improvement. Federally mandated methods of calculating rates currently differ depending on the intended use of these data. 

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Collection

Third Friday of September, Dropout, High School Completion    

*Note, all data elements flow into WISEdata at all times, not only during specified collection snapshots.                                                                                                                                                                                

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Related Validations & Data Elements

6480, 6483, 65126513, 6574, 6575, 65766577, 6503, 6504, 65056502, 6478, 6479, 6481, 6606, 6484, 6490, 6491, 6497, 6498, 6482, 6507, Enrollment and Exit Date, Expected Transfer Response/School/District,   Credential Type                        

FAQs, Details, and Points to Note

 

  1. Exit Code Descriptions/Notes:
    • TC: Use this exit type if you have evidence (e.g., a records request or email enrollment notification) that the student transferred to a school covered by WISEdata. Covered schools include schools in Wisconsin school districts under ch.119 and ch.120, stats., and non-district charter schools under s. 118.40(2r), stats.
      • This is the DPI-recommended default exit type code for students who are expected to continue schooling. DPI recommends that SIS year end transition processes or end of year cut over tasks be configured to use 'TC' when performing mass/bulk exits at the end of a school year and preparing for the next - See Transfer Confirmation below
    • TNC: Use this exit type if you have official written documentation (e.g., a records request) that the student transferred to a state or district-approved WI educational program not covered by WISEdata. This may include transfer to, for example, a private school, full-time home-based private education, or other approved program. For students with disabilities, districts will also need to indicate whether the student is returning to regular education.
    • TOS: Use this exit type if a student moved out-of-state or out-of-country, and you have official written documentation (e.g., a records request) that the student is continuing in an educational program. Note, you may have used Out-of-State Move (OOS) in ISES, but that code has been replaced in WISEdata by choices ISM and TOS.
    • ETC: Use this exit type if the student has moved to another WI school district OR was expected to enroll in another school in your district AND is not known to be continuing in an educational program. This exit type requires that your district identify the expected new district if the move is to another WI school district or the expected new school if the student was expected at another school in your district.
      • DPI recommends using the ETC exit type code only after a validation is returned by WISEdata indicating that 'TC' must not be used. It is DPI's hope that all uses of the ETC exit type code will be replaced by a more specific exit type by the year end snapshot each year. Additionally, schools should avoid using the ETC exit type code during the summer for bulk/mass exits, as they will most likely need to be changed to a TC code in the fall.
    • ISM: Use this exit type if a student is known to have moved to another state within the country and is not known to be continuing. Note, you may have used Out-of-State Move (OOS) in ISES, but that code has been replaced in WISEdata by choices ISM and TOS.
    • INM: Use this exit type if a student is known to have moved out-of-country and is not known to be continuing.
    • ODO: Use this exit type if the student is a known dropout or if the student is not known to be continuing in an educational program and no other exit type applies. 
      • If you expected one of your students to transfer to another district but the student never ended up enrolling at that district or any other district, then you should enter ODO for the student's exit type. Even if you sent records in preparation for the transfer, if the subsequent school never enrolled the student, the student remains your responsibility. You will need to investigate the student's whereabouts. If after investigation, you find the student is no longer enrolled anywhere, submit ODO.
    • HSC: Use this exit type if the student earned a high school completion credential on or before the exit date. This exit type requires that your district submit a high school completion credential type.
    • PCC: Use this exit type if the student has a previous year-end record with the exit type HSC, High School Completion. This exit code should be used very rarely, as it's intended only for students who exit school with an HSED or Other Diploma and later return to school to work towards a regular diploma but do not complete the requirements. 
    • BCA: This exit type applies if a student was under age six on the school exit date.
    • MA: Use this exit type if all of the following applies:
      1. 1) the student's exit date is on or after the end of the most recently ended school year prior to the count date,
      • 2) he/she turned 20 prior to the beginning of the current school year and turns 21 prior to 6/30, DPI's official school calendar year end, and
      • 3) he/she did not receive a high school completion credential prior to the count date.
      • MA is an acceptable exit code for ALL applicable students, both regular and special education.
      • If a student exits school prior to the max age year, then use the exit code of dropout, ODO. If the student transfers midterm during the final year of FAPE-eligibility, use an appropriate transfer code, such as TC; MA should only be used at the end of the school year. If a student earns a diploma, use the HSC exit type instead.
      • MA should only be used for the last possible year a student is eligible for FAPE, not when a student is between the ages of 18-20. If a student continues to attend school and receive services after he or she is no longer FAPE eligible (reached Max Age), do not submit this student to WISEdata.
  2. Other Dropouts and Possible Dropouts: The "other dropouts and possible dropouts" exit type includes transfers to adult education programs, GED transfers, and certain expelled students.
    • Access to GED programs through school districts is provided through HSED programs (§118.15 contracts). Students who exit high school to pursue a GED or exit high school prior to successful completion of HSED programs are counted as "other dropouts or possible dropouts." Completion of HSED programs includes GED testing as a last step, so students are not expected to exit high school with a GED certificate only. For more information, contact Alternative Education Consultant, Nancy Molfenter.
    • Expelled students who are not receiving services and expelled students who fail to return when eligible are counted the same way as all other exited students not receiving services, i.e., as dropouts. 
    • Students you expect to transfer but who do not end up enrolling in another district remain your responsibility. This is true even if you send records or at first enter an ETC exit type. If after investigation, you find the student didn't enroll anywhere, you should enter the ODO exit type, as the student may be counted as a dropout.
    • Students for whom the district has been notified of intent to home school prior to the October 15th Home-Based Private Educational Program Registration form (PI-1206) deadline but the PI 1206 has not yet been received by DPI.
  3. Expulsions: (updated summer of 2018) Expulsions, including temporary expulsions,  end enrollment if the student is expelled without services. In this case of expulsion without receiving services, the student should have an exit date and exit type of ODO unless the student enrolls in another educational program.
  4. Diplomas: Approved educational programs must culminate in the award of a regular high school diploma. Early college transfers (baccalaureate or associate's program) are considered to be approved educational programs for exit type reporting purposes.
    • Eighth Grade Students: If your school holds an eighth grade graduation, even one that grants "diplomas", this does NOT mean the student received an official credential. Do not enter a credential value for eighth grade students. The Credential Type field is reserved only for students graduating high school with an HSC Exit Type and receiving a diploma.
  5. High School Completion: Although unusual, HSC may be the appropriate exit type for an exited 11th grader if the student earned his or her high school completion credential on or before the exit date. For each student with an enrollment that started before 6/30 of the current school year but who completes high school requirements in the summer, the HSC exit type must be reported in the recently-ended school year; the graduation should not be submitted in the next school year. However, according to WI state law, if a student doesn’t complete his or her coursework and doesn’t receive a diploma until after the start of the first day of the next school year, the student must be issued a diploma and marked 'HSC' as a graduate for the following school year.
  6. Special Education Graduates: When a student with disabilities graduates, the student's special education record must show that special education services continued until at least the student's exit date of the school year, meaning the last date the student was in a seat receiving services. Even if the student graduates prior to the last day, as seniors often do, the student will be documented properly as graduating with a disability so long as services continue through the student's exit date of the school year and the exit type is marked as High School Completion for that same single school year. Once granted a regular diploma, a student is no longer eligible for FAPE. If a student wishes to participate in the graduation ceremony but not receive a diploma, then that student may cross the stage with his or her same-age peers, but no HSC should be reported. The student should have an Exit Type of TC until the year the student with disabilities exits or reaches the maximum age.
  7. Compulsory School Age: Students exiting after reaching the end of compulsory school attendance age range (6-18) continue to be included in reports until age 21 and must have exit types. Use exit type ODO if the student is not known to be continuing in an educational program and no other exit types applies. Students who reach age 21 prior to the beginning date of the school term are not included in school and district summaries for public reporting and accountability purposes for that school term.
  8. U.S. Foreign Exchange Students Studying Abroad: DPI recommends schools use an Exit Type of TOS to exit a student that they know will be leaving the country to participate in an exchange program.  We also suggest that courses taken while on exchange should be entered into the student's transcript when they return,  but there would be no expectation to count or report the student while they are out of the country.
  9. Foreign Exchange Students Studying in the U.S.: Foreign exchange students attending school in your school district have enrollment and exit dates in WISEdata just like other students; foreign exchange students with WISEdata exit dates must have exit types. The most common exit types used for exited foreign exchange students are TOS, INM, and HSC. If the student returns to the home country, you must have proof of continued schooling before using a transfer code exit type.
    • Schools must check the visa type of all foreign exchange students and then submit a new data element, Visa Type, for all foreign exchange students. If the district does not know the visa type, then they must provide the visa type of F. For WISEdata, all foreign exchange students must be placed in the appropriate grade as determined by acquisition of credits. In general, foreign exchange students are expected to be working toward a Regular Wisconsin Diploma. Note, foreign exchange students holding a J-1 visa are here for cultural exchange, and DPI cannot report J-1 visa holders as graduates. For J-1 students who will not return to schooling in their home country after, use the INM exit code and ensure the Completed School Term is marked Yes.
  10. Transfer Confirmation: To confirm that a student transferred out, the school or district must have official written documentation that the student enrolled in another school or in an educational program that culminates in the award of a regular high school diploma. (34 C.F.R. §200.19(b)(1)(ii)(B)(1))
    • In the case of a student who transfers to another school covered by WISEdata (Exit Type TC), that transfer is officially documented through the submission of a WISEdata record by the receiving district/school. No additional documentation is required.
    • In the case of transfers to schools not covered by WISEdata (Exit Types TNC for in-state and TOS for out-of-state), official written documentation may include: a request for student records from a receiving public or private high school or an educational program (that culminates in a regular high school diploma)or a written record of a response from an official in the receiving school or program acknowledging the student’s enrollment.
    • Evidence of transfer to home-based private education includes a copy of the completed Home-Based Private Educational Program Registration form (PI-1206)
    • A conversation with a parent or neighbor of a student would not be considered official written documentation of a transfer.
    • A student cannot be assumed to be continuing simply because the student’s status cannot be documented. Use a "not known to be continuing" exit type in these situations.
    • At the end of the school year, go through and plug in TC codes for transfers, not ETC codes, especially for transfers out of state. In the past, when a student went out of state and then came back into the state and DPI saw the TOS followed by an enrollment in another WI school, they manually, on the back end, changed the TOS to a TC. For example, it changed "Other dropout or possible dropout" with "Transfer to another school covered by WSLS" if the data showed that the students continued in a WI school. Now that data is live, DPI is unable to make these back end changes and needs the school districts to do them on their end and push it to WISEdata. The related exit type error is asking you to change the exit code to a TC to get the error to go away. The only time to use ETC is when you’ve tried to use the TC code, but you get an error of no evidence of transfer. You can then enter ETC if you do have evidence that the student moved. ODO may be appropriate if you have no evidence of transfer anywhere. 

  11. International Moves: For international moves (Exit Type INM), a school or district must have written confirmation that a student has emigrated to another country (34 C.F.R. §200.19(b)(1)(ii)(B)) but need not obtain official written documentation. For example, if a parent informs a school administrator that the family is leaving the country, the school administrator may document this conversation in writing and include it in the student’s file.
  12. Death: For deaths (Exit Type DE), a school or district must have written confirmation that a student is deceased before removing the student from the cohort (34 C.F.R. §200.19(b)(1)(ii)(B)). A letter from a parent or an obituary is sufficient documentation. Official written documentation of a student’s death, such as a death certificate, is not necessary.
  13. Runaways: A student who has run away from home, is not attending school, and has an unknown location should have his or her enrollment managed according to school board policy. If the local policy withdraws the student from school, the Exit Type used must be ODO. If the student returns to school or other evidence of the student’s whereabouts is obtained before Wisconsin state law considers the student a mid-term or full-term dropout, the ODO code must be updated to reflect the facts regarding the student’s continuing education circumstances. WISEdata validation messages may also prompt for a change in the ODO exit code.

NOTES ABOUT DROPOUTS & PUBLIC REPORTING USING EXIT TYPES:

  1. The student's enrollment status at the end of a school term and on the count date and grade level placement at the time of dropping out do not affect the WISEdata exit type collection but do affect public reporting for Wisconsin School Performance Report (SPR) purposes.
    •  Students who leave school without completing the previous school term but who are re-enrolled by the count date of the current school term are not publicly reported as dropouts. If they do not return, they are publicly reported as "mid-term" dropouts for the school term during which they left school (i.e., the previous school term). 
    • Students who complete the previous school term but who are not enrolled as of the count date of the current school term are "current term" or "summer dropouts." Summer dropouts are not publicly reported as dropouts if they return and complete the current term or are re-enrolled by the count date of the next school term. If summer dropouts are not re-enrolled by the count date of the next school term, then they are considered "full term" dropouts because they missed the entire school term. "Full term" dropouts are publicly reported as dropouts. Whether or not a student has "completed the most recently ended school term" will be based on school term dates provided by districts through the PI 1203 and exit dates provided by WISEdata. Districts can make exceptions for individual students by submitting the appropriate "completed school term" indicator in WISEdata.
    • Exit types are collected at all grade levels, but dropouts are publicly reported through the Wisconsin School Performance Report only for grades 7-12. Grade 9 through 12 dropouts are used to calculate graduation and high school completion rates. 
    • WISCONSIN SPR DROPOUT EXAMPLE: A student completes ninth grade at the end of the school term #1 and is expected back as a tenth grader for school term #2. If the student is not enrolled as of the Third Friday of September of school term #2, then the student is a tenth grade dropout for school term #2. If the student does not return and later completes the school term #2, and does not re-enroll by the Third Friday of September of school term #3, then he or she is publicly reported as a tenth grade dropout for school term #2.
  2. Exited students who reached the "Maximum age" but who later returned to enrollment status are only publicly reported in the "Maximum age" category for the school year they reached that age. These students are not reported in the "Maximum age" category for any subsequent school year. Students who reached "Maximum age" without earning a high school completion credential may be counted as dropouts for Common Core of Data purposes.
  3. Three exit types may result in students being counted as dropouts for Wisconsin SPR and ESSA Report Card purposes:
    • "Other dropouts and possible dropouts" (ODO)
    • "Interstate move, Move to another state within the country; Not known to be continuing" (ISM)
    • "Expected transfer to another school covered by WISEdata; not known to be continuing" (ETC). If the expected transfer was intra-district (e.g., the student completed middle school in the spring but never showed up at the high school during the next school year), then the student would be a dropout for the expected transfer school (in this case - the high school). If the expected transfer was inter-district and the expected transfer district confirms the move, then the student may be counted as a dropout for the expected transfer district; otherwise, the student may be counted as a dropout for the most recent previous accountable district/school.
  4. "Out-of-state move; not known to be continuing" (OOS) was counted as a dropout for IDEA purposes in ISES. In WISEdata this OOS code has been replaced by two distinct codes: TOS and ISM. The IDEA Exit Report looks at students' ages 14 and up.
  5. Event dropout counts are collected for state and federal reporting purposes. The event dropout count is the the number of students who leave school during a defined period of time and who do not return before a specified count date. 
  6. The exit date associated with a "high school completion" (HSC) exit type determines the school year for which the high school completion data are reported. If the exit date is on or after the beginning of school term X and before the beginning of school term X+1, then high school completion is counted for school year X. This is because students may earn their credential during summer school. Use of the HSC exit type also affects the completed school term indicator, which is used in reporting dropout and retention rates and for other purposes.

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