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WISE Data Elements

To meet state and federal reporting requirements, as applicable, public school districts and private schools participating in the Choice program must submit student information to DPI. Here is a list of data elements with links to descriptions of each. Also included are lists or tables of expected values where needed.

Download Data Elements

Ancestry/Ethnic Origins

Choice Schools, Public Schools

New for 2021-22 school year. This data element describes racial or ethnic subgroups that a student belongs to, which helps provide better support to students from marginalized groups. Not required for public or Choice schools but highly recommended.

Birth Date

Choice Schools, Public Schools

Birth date is the date the student was born, including day, month, and year. Month, day, and year of birth shall be submitted using the mm/dd/yyyy format. WISEid is considered the official source of birth date.

Choice School Program Participant

Choice Schools

This Yes/No identifier indicates that a student is attending a private school participating in the Milwaukee, Racine, or Wisconsin Parental Choice Program. This element must NOT be submitted by public schools.

Count Date Status

Choice Schools, Public Schools

Count Date Status indicates whether a student is eligible to be included in Public Enrollment counts for the Third Friday of September count date and/or the October 1 child count. See Receiving Services on a Count Date.

Count Inclusion: 3rd Friday of September

Choice Schools, Public Schools

Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date.

Date of Birth

Choice Schools, Public Schools

The student's date of birth. See Birth Date.

Disability

Choice Schools, Public Schools

Reporting Disability is indicated in the pupil’s individualized education plan (IEP) or individualized service plan (ISP). Only one primary reportable disability can be submitted to WISEdata. The impairment that is most disabling shall be reported as the primary reportable disability.

District (Submitting District)

Public Schools

For WISEdata collection purposes, the data element District (also known as Submitting District) is the code for the agency submitting the WISEdata record.

District of Residence (Resident District)

Choice Schools, Public Schools

Resident District is based on where the student typically sleeps at night. This may be at home, in an institution, or in any other facility.

District/School of Accountability

Public Schools

District Accountable is the district accountable for student outcomes, which will generally be the district submitting to WISEdata.

Economically Disadvantaged Status

Choice Schools, Public Schools

An economically disadvantaged student is a student who is identified by Direct Certification, who is a member of a household that meets the income eligibility guidelines for free or reduced-price meals under the National School Lunch Program (NSLP), or who is identified by an alternate mechanism, such as the alternate household income form. Every student in every grade in every school is to be queried each year to find economically disadvantaged status. 

Education Organization Reference

Public Schools

A reference to the related education organization resource, i.e., the Local Education Agency ID.

Effective Begin and End Dates

Choice Schools, Public Schools

The effective dates are the entry and exit dates when a student receives educational services from a school during a period of continuous enrollment at a school and is designated by WISEdata logic if overlapping enrollments occur.

ELL Served

Public Schools

ELL Served indicates if a student who is an English Language Learner (i.e., English Language Proficiency code 1-5) is served in English language instruction educational programs designed for English Language Learners (ELLs) and if the program is funded by Title III. This data element is no longer required starting in the 2019-20 school year.

English Language Proficiency (Limited English Proficiency)

Choice Schools, Public Schools

English language proficiency classifications are defined in PI 13.08 Wis. Admin Code. Students with English language proficiency classifications of 1-5 are considered Limited English Proficient (LEP). For students in grade levels KG to 12, the value reported is expected to correspond to the results from the most recent administration of the ACCESS for ELLs exam.

Enrollment and Exit Date

Choice Schools, Public Schools

The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. An exit date is the date a student withdraws or exits a school and no longer receives services. A separate enrollment and exit withdraw date pair is required for each continuous period of enrollment at any given school.

Enrollment Type

Choice Schools, Public Schools

The enrollment type describes how a student is enrolled at a school, whether as a primary or non-primary enrollment.

Exit Types

Choice Schools, Public Schools

Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date.

FAPE-Responsible School/District

Public Schools

Free Appropriate Public Education (FAPE) responsible school fields are required for data submission and should always be completed. The school/district identified as FAPE responsible will be held accountable.

Food Service Eligibility Begin & End Dates

Choice Schools, Public Schools

The Student School Food Service Program Association Begin Date refers to the month, day, and year on which the student first began receiving food services, or the beginning of the student's enrollment period for the school year being reported. The Student School Food Service Program Association End Date refers to the month, day, and year on which the student exited the food service program or stopped receiving services for the school year being reported.

Food Services Eligibility

Public Schools

Food service eligibility is an indicator of whether or not a student receives full-priced, reduced-priced, or free lunch under NSLP or has an unknown eligibility status.

Gender

Choice Schools, Public Schools

Sex Type in WISEdata, known as Gender in WISEid and WISEdash, shall be submitted as Male, Female or Nonbinary. 

Grade Level Placement

Choice Schools, Public Schools

Grade level is the level of the educational program studied by a student or instructed by teaching staff. When grade level changes during a period of enrollment, report the grade level at the time of exit.

Homeless Primary Nighttime Residence Type

Public Schools

Homeless Primary Nighttime Residence Type denotes the kind of impermanent housing or lack of housing where the homeless student stays at night.

Homeless Status

Public Schools

Homeless status is an indication of whether a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence.

Homeless Unaccompanied Youth

Public Schools

Homeless Unaccompanied Youth is a required field to state whether or not homeless children or youth are in physical custody of a parent or guardian.

Immigrant T3

Public Schools

Immigrant (Title III) is an indication of whether or not a student qualifies as an immigrant under Title III, Section 3301 (6) of the ESSA.

Language Instruction Assessment Year

Public Schools

The Language Instruction Assessment Year data element is the year that the student took the assessment that determines the student's current English language proficiency code.

Language Instruction Begin & End Dates

Public Schools

The Language Instruction Begin Date refers to the month, day, and year on which the student first began receiving language instruction services. The Language Instruction End Date refers to the month, day, and year on which the student exited the language instruction program or stopped receiving services for the school year being reported.

Language Instruction Monitoring Year

Public Schools

English language learners who are now proficient (EL code 6) are monitored for two years on content achievement. The Language Instruction Monitoring Year data element describes whether a student is in their first or second year of monitoring.

Language Instruction Primary Service

Public Schools

The Language Instruction Primary Service data element indicates which of the language instruction services a student receives is the primary service.

Language Instruction Services

Public Schools

The Language Instruction Services data element describes which services an English language learner is receiving.

Learning Modality Type

Public Schools

Learning Modality Type is defined as the method of student participation in instruction: In-person, Remote, or Hybrid.

Migrant Status

Public Schools

Migrant Status is an indication of whether or not a student is a migrant student. Districts must have records on file verifying the student's federal eligibility.

Multiple Birth Status

Choice Schools, Public Schools

Multiple birth status indicates whether a student was born as part of a multiple birth, such as twins or triplets. This data element should be submitted as True or False.

Overall Composite Proficiency Level Score

Public Schools

The ACCESS for ELLs Overall Composite Proficiency Level Score is a calculated field in WISEdata and is also known as the Overall Composite Proficiency Level. It represents the prior year ACCESS for ELLs score used to determine a student’s current year English Language Proficiency code (ELP code).

Parent in Military

Public Schools

Parent in Military is a student characteristic that indicates that the student has a parent or guardian who is a member of the armed forces on active duty, serves full-time National Guard duty, or is a traditional member of the National Guard or Reserve.

Primary Service Provider

Choice Schools, Public Schools

A Yes/No identifier indicating whether or not the school submitting the student record to the WISEdata API is providing the primary educational services for the student OR provides Special Education Services included in an IEP or ISP for a student enrolled at a private school.

Race and Ethnicity Data

Choice Schools, Public Schools

A student is only counted in a single racial/ethnic group. Students identified by two or more races (not Hispanic) are reported in the ‘Two or More Races’ category. A two-part question is used to determine to which group the student belongs or with which race/ethnicity he or she most identifies. It is required to answer both parts of the question.

Reason Exited Special Education

Public Schools

Reason Exited is a field that describes why a student's special education record (sSEPA) has an end date. 

Receiving Services on a Count Date

Choice Schools, Public Schools

Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date.

Report Card Selection

Public Schools

Choice schools should have a current selection identified regarding the All School Report Card.

School ID

Public Schools

An identifier assigned to a school by the State Education Agency (SEA).

Section 504 Status

Public Schools

A student with Section 504 status is any student who has a physical or mental impairment covered under Section 504 of the Rehabilitation Act. Some Section 504 students will also meet the definition of "student with a disability," and some will not.

Student Homeless Program Association

Public Schools

Homeless program association is an indication of whether a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence.

Student Homeless Program Association Begin & End Dates

Public Schools

Homeless Begin Date identifies the first date within an enrollment that a student lacks a fixed, regular, and adequate nighttime residence. The Homeless End Date is the date when a student secures permanent residence and is no longer identified as homeless.

Student/Staff Name (Legal and Other Names)

Choice Schools, Public Schools

first, last, **middle, **suffix (e.g., Jr. or III) The student's or staff member's legal name shall be submitted. 

Tribal Affiliation

Choice Schools, Public Schools

New for 2021-22 school year. This data element allows schools to collect and report tribal affiliations for Native American students, which can help to develop, test, and demonstrate the effectiveness of services and programs to improve education achievements of Native American children and youth. Not required for public or Choice schools but is highly recommended.

Visa Type

Public Schools

Visa Type denotes which kind of visa the students hold and proof they've been granted permission to study in the U.S. 

WISEid

Choice Schools, Public Schools

The Wisconsin Department of Public Instruction shall assign each student a WISEid, a unique, permanent, and unduplicated identifier.

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