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DPI Application Security Manager (ASM) Information

WISEsecure allows District Security Administrators and Application Administrators to securely assign or revoke user access to WISEhome applications. The Department of Public Instruction (DPI) will grant authority to use WISEsecure to a District Security Administrator (DSA). The District Security Administrator can either be the district superintendent or a staff member the superintendent has chosen to act as a delegate DSA.

A District Security Administrator (DSA) receives Application Administrator access for each application and also receives Application User access for the same

Applications so they can immediately begin to log in and use them. The DSA can assign staff members as Application Administrators (for example, WISEid or WISEdash for Districts). Only the DSA has this capability.

The Application Administrator will then have the ability to assign Application User access for their assigned applications. The District Security Administrator may assign the role of Application Administrator to themselves should new WISEhome applications be introduced after their DSA access has been granted.

 

Application

Roles

Role Names in WISEsecure

Responsibility

WISEsecure

DPI Security Administrator

ASM Role Admin

DPI provides access to the District Security Administrator.

District Security Administrator

ASM Role Admin

Manages who is assigned the WISEsecure Application Administrator role for each WISEhome application. For example, the District Security Administrator delegates the role of the Application Administrator for SAFE.

IEP:  PTP

PTP Application Administrator Role

IEP PTP Role Admin

Manages access to the IEP: Postsecondary Transition Plan by using WISEsecure to assign one of the IEP:  PTP roles listed below to a user.

PTP Application User Roles

District User

Enters student data and locks completed records.

District Super User

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Director of Special Education/Designee

Enters student data, locks completed records, unlocks completed records, deletes unlocked records, submits records for DPI review, transfer student records between schools, and match WSNs to students.

SAFE

SAFE Application Administrator Role

SAFE Role Admin

Manages access to SAFE by using WISEsecure to assign one of the SAFE roles listed below to a user.

SAFE User Roles

ALL Reports

View reports and files associated with all topics available in SAFE.

Accountability Report Cards View and access associated files.  Available for both public and private schools.
ACT NCRC Workkeys  View and access associated files.
High School Growth Preview Report View and access associated files.  Available for both public and private schools.
Joint Federal Notification Packet View and access associated files.
Resource Inequity Data Tool View and access associated files.
Youth Risk Behavior Survey View and access associated files.  Available for both public and private schools.
Inequitable Distribution of Teachers Data View and access associated files.
School Directory

School Directory Application Administrator Role

SCH DIR Role Admin

Manages access to the school directory application by using WISEsecure to assign one of the School Directory roles listed below to a user.

School Directory User Role

School Directory Update

View and update all district and school data for a district.

Special Education Portal

Special Education Portal Cyclical Application Administrator Role

Special Ed - Cyclical Ind Role Admin

Manages access to the Special Education Portal cyclical/as needed applications (Procedural Compliance Self-Assessment, Indicator 11 Timely Initial Evaluations, Indicator 8 Parent Survey, Disproportionality: Procedural Compliance Self-Assessment) by using WISEsecure to assign one roles listed below to a user.

Special Education Portal Cyclical Applications User Roles

Read Only

View records only.

District User

Enters and locks data for a cyclical/as needed application.

Super User

Enters, locks, and submits data for a cyclical/as needed application: Note: This role is not available for all cyclical/as needed applications.

Director/Designee

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Special Education Portal

Special Education Portal Early Childhood Application Administrator Role

Special Ed - Early Childhood Role Admin

Manages access to the Special Education Portal Early Childhood applications (Indicator 7 Child Outcomes) by using WISEsecure to assign one roles listed below to a user.

Special Education Portal Early Childhood Applications User Roles

Read Only

View records only.

District User

Enters student data and locks completed records.

Director/Designee

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Special Education Portal

Special Education Portal Preschool Transition Application Administrator Special Ed – Preschool Transition Role Admin

Responsibility for the Special Education Portal Preschool Transition Application Administrator role.  Manages access to the Special Education Portal Preschool Transition application by using WISEsecure to assign one of the Preschool Transition roles listed below to a user.

  Special Education Portal Preschool Transition Application User Roles LEA Admin Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting, enters contacts to receive LEA notification and referral email alerts
    LEA User Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting
SPR

School Performance Report (SPR) Application Administrator Role

SPR Admin

Manages access to the School Performance Report (SPR) application by using WISEsecure to assign one of the SPR roles listed below to a user.

 
School Performance Report (SPR) User Role

Edit Data

Uses the SPR application to enter data and/or upload a data file to complete the SPR data collection.

View Data

Uses the SPR application only to view SPR data previously input.

WISEdash

WISEdash Application Administrator Role

WISEdash Role Admin

Manages access to WISEdash by using WISEsecure to assign one of the WISEdash roles listed below to a user.

WISEdash User Role

Economic Indicator Analyst

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile, view the Economic Disadv Status filter, view the Econ Disadv Code and Econ Disadv Description on the Student Profile.

Not able to view FAFSA data.

 

Student Detail Analyst

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile.

Not able to view the Economic Disadv Status filter or view Econ Disadv Code and Econ Disadv Description on the Student Profile.  Not able to view FAFSA data.

                Detail FAFSA                          Access

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile.

Not able to view the Economic Disadv Status filter or view Econ Disadv Code and Econ Disadv Description on the Student Profile.

Summary Analyst

View all summary dashboards.

Not able to drill to the student list/student profile or utilize student search to access student profile.

Not able to view the Economic Disadv Status filter.

WISEgrants

WISEgrants Application Administrator Role

WISEgrants Role Admin

Manages access to the WISEgrants Application by using WISEsecure to assign one of the WISEgrants roles listed below to a user.

WISEgrants User Role

WISEgrants Administrator

Uses WISEgrants to manage IDEA and ESEA federal grants. Has default access to all areas and manages customized grant access and privileges for all of the agency’s WISEgrants Users.

 

WISEgrants

Has customized access to WISEgrants to manage or view assigned IDEA and ESEA federal grants.

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