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DPI Application Security Manager (ASM) Information

The DPI Application Security Manager, or ASM, allows District Security Administrators and Application Administrators to securely assign or revoke user access to Secure Home applications, data reporting tools and reports. Authority to use ASM will be given to a District Security Administrator. The District Security Administrator can either be the district superintendent or an individual the superintendent has appointed. As the District Security Administrator, the individual has the responsibility to assign an Application Administrator for each secure tool. The Application Administrator will then have the responsibility to manage user access to these secure tools for users within the district. As a note, the District Security Administrator may assign him/herself the role of Application Administrator

 

Application

Roles

Role Names in ASM

Responsibility

ASM

DPI Security Administrator

ASM Role Admin

DPI provides access to the District Security Administrator.

District Security Administrator

ASM Role Admin

Manages who is assigned the ASM Application Administrator role for each Secure Home application. For example, the District Security Administrator delegates the role of the Application Administrator for SAFE.

IEP:  PTP

PTP Application Administrator Role

IEP PTP Role Admin

Manages access to the IEP: Postsecondary Transition Plan by using ASM to assign one of the IEP:  PTP roles listed below to a user.

PTP Application User Roles

District User

Enters student data and locks completed records.

District Super User

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Director of Special Education/Designee

Enters student data, locks completed records, unlocks completed records, deletes unlocked records, submits records for DPI review, transfer student records between schools, and match WSNs to students.

SAFE

SAFE Application Administrator Role

SAFE Role Admin

Manages access to SAFE by using ASM to assign one of the SAFE roles listed below to a user.

SAFE User Roles

ALL Reports

View reports and files associated with all topics available in SAFE.

Accountability Report Cards View and access associated files.  Available for both public and private schools.
ACT NCRC Workkeys  View and access associated files.
High School Growth Preview Report View and access associated files.  Available for both public and private schools.
Joint Federal Notification Packet View and access associated files.
Resource Inequity Data Tool View and access associated files.
Youth Risk Behavior Survey View and access associated files.  Available for both public and private schools.
Inequitable Distribution of Teachers Data View and access associated files.
School Directory

School Directory Application Administrator Role

SCH DIR Role Admin

Manages access to the school directory application by using ASM to assign one of the School Directory roles listed below to a user.

School Directory User Role

School Directory Update

View and update all district and school data for a district.

Special Education Portal

Special Education Portal Cyclical Application Administrator Role

Special Ed - Cyclical Ind Role Admin

Manages access to the Special Education Portal cyclical/as needed applications (Procedural Compliance Self-Assessment, Indicator 11 Timely Initial Evaluations, Indicator 8 Parent Survey, Disproportionality: Procedural Compliance Self-Assessment) by using ASM to assign one roles listed below to a user.

Special Education Portal Cyclical Applications User Roles

Read Only

View records only.

District User

Enters and locks data for a cyclical/as needed application.

Super User

Enters, locks, and submits data for a cyclical/as needed application: Note: This role is not available for all cyclical/as needed applications.

Director/Designee

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Special Education Portal

Special Education Portal Early Childhood Application Administrator Role

Special Ed - Early Childhood Role Admin

Manages access to the Special Education Portal Early Childhood applications (Indicator 7 Child Outcomes) by using ASM to assign one roles listed below to a user.

Special Education Portal Early Childhood Applications User Roles

Read Only

View records only.

District User

Enters student data and locks completed records.

Director/Designee

Enters student data, locks completed records, unlocks completed records, submits records for DPI review.

Special Education Portal

Special Education Portal Preschool Transition Application Administrator Special Ed – Preschool Transition Role Admin

Responsibility for the Special Education Portal Preschool Transition Application Administrator role.  Manages access to the Special Education Portal Preschool Transition application by using ASM to assign one of the Preschool Transition roles listed below to a user.

  Special Education Portal Preschool Transition Application User Roles LEA Admin Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting, enters contacts to receive LEA notification and referral email alerts
    LEA User Views notifications and referrals received from the Birth to 3 Program, completes Indicator 12 reporting
SPR

School Performance Report (SPR) Application Administrator Role

SPR Admin

Manages access to the School Performance Report (SPR) application by using ASM to assign one of the SPR roles listed below to a user.

 
School Performance Report (SPR) User Role

Edit Data

Uses the SPR application to enter data and/or upload a data file to complete the SPR data collection.

View Data

Uses the SPR application only to view SPR data previously input.

WISEdash

WISEdash Application Administrator Role

WISEdash Role Admin

Manages access to WISEdash by using ASM to assign one of the WISEdash roles listed below to a user.

WISEdash User Role

Economic Indicator Analyst

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile, view the Economic Disadv Status filter, view the Econ Disadv Code and Econ Disadv Description on the Student Profile.

Not able to view FAFSA data.

 

Student Detail Analyst

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile.

Not able to view the Economic Disadv Status filter or view Econ Disadv Code and Econ Disadv Description on the Student Profile.  Not able to view FAFSA data.

                Detail FAFSA                          Access

View all summary dashboards, drill to the student list/student profile, utilize student search to access student profile.

Not able to view the Economic Disadv Status filter or view Econ Disadv Code and Econ Disadv Description on the Student Profile.

Summary Analyst

View all summary dashboards.

Not able to drill to the student list/student profile or utilize student search to access student profile.

Not able to view the Economic Disadv Status filter.

WISEgrants

WISEgrants Application Administrator Role

WISEgrants Role Admin

Manages access to the WISEgrants Application by using ASM to assign one of the WISEgrants roles listed below to a user.

WISEgrants User Role

WISEgrants Administrator

Uses WISEgrants to manage IDEA and ESEA federal grants. Has default access to all areas and manages customized grant access and privileges for all of the agency’s WISEgrants Users.

 

WISEgrants

Has customized access to WISEgrants to manage or view assigned IDEA and ESEA federal grants.

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