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WISEstaff: Annual Enhancements

WISEstaff

 

WISEstaff Annual Enhancements for 2024-25

Changes Completed Since Last Year

WISEid Match Review 

  • To reduce clicks,  we removed the final confirmation screen (that appeared after accepting a match).  
  • We moved the “Other Names” section into the person data grid to make it a more visible and helpful aspect of the match review process.  
  • To view more results before scrolling, Additional Information sections on the resolve potential matches screen were collapsed. 
  • We also added the ability to sort matches by birthdate.  

Staff Collection Checklist 

  • We added a task within Step One of the Staff Collection Checklist, reminding LEAs to review last year’s final licensing audit results.  
    • LEAs need to ensure any staff continuing in the current school year have submitted their license applications.  
  • We also added the previous year’s contract and assignment counts for comparison.  
  • We fixed an error that was occurring when completing the Final Certification task. 

File Uploads 

  • We enabled a selection of file type while the staff collection is closed. This will allow users to view assignment-to-license mapping documents before or after the yearly collection is open.  
  • We disabled K3 as a valid grade for all assignment types; users will now receive an error message if an assignment is uploaded, or manually entered, with K3 as a selected grade. 
  • We changed the display of View Upload Results to make errors more visible. 
  • We revised the display of the assignment file upload errors to mirror contract upload errors; file details show in a grid format and errors are highlighted. 
  • We added a link from the contract error review screen to the Edit Staff screen. 

Validate Staff Data 

  • We revised the list of acceptable reasons why a staff person with a licensed assignment does not have an Entity ID when acknowledging the validation warning.  
  • We improved the processing time for a number of contract-related validations to ensure they complete for larger districts. 

Data Quality Dashboard 

  • We added a tile to show Licensed Assignment FTE Sum for the current year and two previous years; this is in addition to the existing Licensed Assignment FTE Count tile on the dashboard.  
  • We added a ‘Schools with no Teachers’ widget to show the number of schools that are missing teacher assignments. 

Reports 

  • We separated the All Staff Report by working agency and hiring agency to allow each report to apply selected filters more efficiently.  
  • We added a School Year filter to the Staff List Report, allowing LEAs to view their staff list for previous school years. 
  • We added assignment position and/or area filters to the following reports:  
    • Salary Fringe/Variance Report 
    • FTE Summary Report  
    • Salary Report 
    • Staff List 

Work In Progress, for Release After the Opening of WISEstaff 

WISEstaff Documentation and Guidance 

  • We created an Uncommon Staff Situations document similar to WISEdata’s Uncommon Situations webpages. This document gives guidance on how to report staff in rare situations. 
  • We updated the Decision Tree Diagram to improve guidance on which staff should be reported and by whom (e.g., hiring agency, working agency, etc.). 

Notifications 

  • The duplicate notifications history is now automatically removed so only the most recent notification for a type of problem displays. Notifications that are no longer valid are automatically removed.  

Reports 

  • We are finalizing fixes to the new Audit Reports format, allowing LEAs to filter results to meet their needs. 

Data Quality Dashboard 

  • We added a filter for Working Agency. This filter allows users to view contract and assignment counts by working agency instead of hiring agency. 
  • We will continue to add additional metrics and alerts, notifying LEAs when their staff data may need further review.