CTE Participants Dynamic Public Cohort: WISEdash

Purpose of Viewing Dynamic Cohorts, Overview

In general, all cohorts provide a great opportunity to follow a selected group of students’ data longitudinally and perform data analysis, disaggregation, and inquiry.

DPI can create public dynamic cohorts more easily than it can create filter options for each dashboard. As such, it provides a win-win result of DPI being able to provide tools to narrow the scope of dashboard data, and LEAs being able to use this tool quickly and with ease.

We hope school districts continue to look for ways to improve student outcomes. Allowing the flexibility to filter and disaggregate data in a new way allows users to look at their data from a different perspective in order to find issues and opportunities.

CTE Participants Cohort (Current and Prior Year):

Definition of CTE Participant Cohort: This cohort is determined by the CTE Participant definition, students in grades 9-12 that have successfully passed at least one CTE course in the reporting year. This cohort was created in the Filter Data to only populate the table with students that meet criteria for the reporting year. It is a quick method of reviewing student data without manually setting up personalized cohorts.

Current and Prior Year Calculations

DPI cut-off dates help determine current year or prior year status:

June 30th is the end date of each school year. For example, June 30, 2023 is the last date of the 2022-23 school year.
- Prior year cohorts are based on the CTE status of the student as of 6/30.
July 1 as the start date for each new school year. For example, July 1 2023 is the first day of the 2023-24 school year.
- Current year cohorts are based on the CTE status of the student as of 7/1.

As cohorts are driven off of Current (not Certified, a.k.a. snapshot) data, if the cohort status of the student changes for the prior year, the student may be added or dropped to/from the prior year CTE cohort in the next nightly build.

Purpose of Using CTE Participant Cohort: This data allows districts to examine enrollment numbers for CTE courses, characteristics of students taking courses, and other student performance indicators such as achievement, attendance, and discipline.

CTE Coordinators that oversee large Perkins consortiums (with multiple districts) may use the preset filter cohorts to quickly review and analyze data for each of their districts for annual program progress and the Comprehensive Learning Needs Assessment. Thus, multiple unique cohort groups would not have to be created. Each district may use the preset filter cohorts to focus on just those students that meet the cohort criteria, without creating a unique cohort group. Users may need to switch between the prior year cohort and current year cohort to quickly review numbers. The green (current year) table will see live cohort data. This means any changes made in the student information system and sent to DPI will appear in this table. The purple (snapshot) table will only see data that was submitted in time for the snapshot.

Best times of year to view this cohort data: After the completion of a grading period. Not applicable for snapshot preparation.

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FAQs, Details, and Points to Note

What is a CTE Participant? A student is a CTE participant in grades 9-12 if the student was enrolled in one or more CTE courses in the reporting year and completed (passed) at least one CTE course. If the school is reporting CTE courses with CTE Roster/State/SCED codes and grades are sent to WISE, CTE participants are automatically calculated.
Reporting CTE Participants: CTE participants are calculated for Perkins recipient districts by DPI. Districts will need to create:
- 1. CTE courses
- 2. Use CTE Roster codes
- 3. Schedule students into CTE courses
- 4. Post final grades
- 5. Ensure Roster data is flowing to WISE
- 6. Review CTE Participant Export in WISEdata Portal and Perkins dashboard in WISEdash for Districts.