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Students Taking Up to Two Classes

Students Taking a Limited Number of Classes in Another School/District

Definition: Student taking a limited number of classes in a different school or district.

Data Element Information: This section will provide information on who is FAPE responsible and which district needs to submit information.

Helpful Details/Use Cases: Students may take up to two classes in a non-resident district during any point in time. Point in time relates to a reporting term (quarter, trimester, semester, etc.). If a student receives services from multiple schools simultaneously, then  only the school that directly supervises the primary educational services for this student should report the student. In determining the scope of the services supervised by a school, consider services provided by school employees and, when applicable, third parties pursuant to district contracts or agreements. WISEdata Roster cannot accommodate coursework submitted from multiple schools at the same time. For guidance on Roster reporting, see the Roster: Info, Help and FAQ page.

Public School Student Taking Up to Two Classes From a Public School

 

Students taking up to two classes should be reported by the primary education services school/district, not the school/district where the student enrolled in up to two classes.

  • Example 1: If pursuant to a District A IEP a student with disabilities is receiving their primary educational services from District B, then District B submits data for that student.

  • Example 2: If pursuant to a District A IEP a student with disabilities is served by the Wisconsin School for the Deaf (WSD) and if the WI School for the Deaf has an agreement with District B to provide some services to the student, then WSD would submit data for this student.

  • Example 3: If a student attends District A on a part-time basis for services or coursework but the student's primary educational services are provided by District B, then District B would submit most data for the student including primary enrollment, student program associations, special education data, attendance, discipline data, and high school completion data. Since District A is providing coursework, then District A submits a non-primary coursework enrollment and the coursework taken in District A. If District A is providing services but not coursework then District A does not submit student data to WISEdata. (Note, if a student attends District A under an open enrollment program, then District A would submit all data for the student.)

If a student takes up to two classes from a charter or virtual school, such as to make up a failed class, the primary service-providing public school still reports the student.

Private school students taking two or fewer classes from a public school should be reported by the primary education services school, not the school providing only one or two classes. NOTE: See exceptions to this statement in 'Homeschooled Student taking up to Two Classes who are Reported for Membership.' Often this scenario arises from a parentally-placed private (PPP) student who attends a Choice private school and also attends a public school for a special education class, such as a Speech and Language class. In this case, the public school marks the student as PPP, alerting DPI of the student’s enrollment at both locations. For reporting, both schools can submit the student to WISEdata without overlapping enrollment issues. See the above section on Parentally-Placed Private students for more information on PPP cases.

Home-based Private Education Program Student Taking Up to Two Classes From a Public School

Home-based Private Education Program students should register on HOMER. The public school district of residence should also be notified that these students have been enrolled as Home-based Private Education Program students. See the above section on Home-based Private Education Program students for more information on Home-based Private Education Program cases.

Home-based Private Education Program ('homeschooled') students who have no interaction with the public school system are not reported to WISEdata. No roster or enrollment records should be reported to WISEdata. Home-based learning students who are not taking one or two classes at a public school, are not given WISEids and they are not reported to WISEdata.

Once a Home-based Private Education (homeschooled) student takes up to two courses in a public school, however, the requirements described in the previous paragraph change - especially if the public school they are taking courses in is participating in the Pupil Count Pilot Program for the 2023-24 school year, and are being reported for membership (see next section below). 

Homeschooled Students Taking up to Two Classes are Reported for Membership.

Membership reporting can only occur for a student who has an enrollment record. An enrollment record can only occur for a student who has a WISEid. Therefore, Homeschooled students taking up to two classes require:

Membership/Financial Implication:

No student can generate more than 1 FTE in the PI-1563 Pupil Count. The resident school district will count each full-time student.

How much does Dual Enrollment cost for the school district?

The cost to school districts for students attending courses under Dual Enrollment varies based on several factors. These costs are laid out in the Dual Enrollment Cost Table available on the Dual Enrollment website. Some of the costs, as noted in the Cost Table, are to be negotiated between the district and the educational institution. Visit the Dual Enrollment FAQ page for additional information on costs to districts

Pupil Count Pilot Information for 2022-23 and 2023-24 school years - Membership/Financial Implication for Students Taking Up to Two Classes

As stated above, enrollment records in WISEdata are needed for membership data. Students require WISEids to be reported.  The membership data will come from the LEA's SIS vendor as part of the Pupil Count project. Membership data reported from the SIS lands in WISEdata. From WISEdata, the DPI will pre-populate the required fields in WiSFiP.

  • For 2023-24 school year: 
    • Pilot LEAs will use both SAFR and WiSFiP.
    • LEAs NOT participating in the Pilot will enter their Membership Pupil Count data in SAFR. 

For LEAs participating in the WiSFiP Pupil Count Pilot Program during the 2022-23 and 2023-24 school years, please refer to the following data element pages for more details about reporting requirements for home based private education (homeschool) students:

Related Links:  

SMS - Private Schools - Part-time Attendance   Dual Enrollment     Youth Options

Students Taking Limited Classes to Meet Graduation Requirements

Definition: Student who has minimal course credits remaining to complete before obtaining high school completion credit but who is not enrolled full time

Data Element Information: This section will provide information on who is FAPE responsible and which district needs to submit information.

Helpful Details/Use Cases: If the student receives their primary PK-12 educational services from your district, then count the student.

Students have until the Third Friday of September (TFS) of the next school year to complete their graduation requirements and still be counted with their class that graduated the prior spring, provided the credits were completed in summer school. In this case, the graduation date can be entered as the last day of school, the same as the other graduates. If the students began their work after the first day of classes of the next school year, then the students must be counted as graduates in the new school year, even if they finish requirements prior to the TFS. In this case the date would be entered as of the day the students completed the requirements.

Membership/Financial Implication: Students taking limited classes for graduation requirements also count for membership purposes if they are participating in a Board-approved Alternative Program that has a component of a modified schedule. The age of the student will impact the school district’s ability to include this student in the PI-1563 Pupil Count.

Counting Students Who Are 20 and 21 Years Old: Refer to the Counting Students Who Are 20 and 21 Years Old document for guidance. Otherwise, they would be counted as part-time for equalization aid purposes.

Related Links:  

Graduation

 

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