You are here

Early Childhood Participants

Early Childhood Participants Table of Contents

Speech & Language Students Head Start Program
Birth to 2.99 Program Age Three Transition to DPI
K4 and PK Day Care with Special Education

 

*Early Childhood participants are young children, typically referring to PK, K3, and K4 students, participating in an Early Childhood program. Children younger than age three cannot be reported to WISEdata, only ages 3-21 years old. Their enrollment dates cannot be prior to the third birthday, even if an IEP starts slightly before the third birthday. You can start an enrollment in a school program on the child's third birthday but no sooner.

*Peer role models recruited into an Early Childhood Setting to support students with disabilities should not be reported to WISEdata. These regular education students are not enrolled, while the students with disabilities are considered enrolled.

Speech & Language Students

Definition: A student who has an impairment of speech or sound production, voice, fluency, or language that significantly affects educational performance or social, emotional, or vocational development and under an IEP or ISP receives speech and language services but does not attend the school full time, usually part of an Early Childhood program

Data Element Information: These students should still have WISEids, and schools should create an enrollment for students receiving only speech and language services.

Reporting disability of Speech or Language Impairment, SL, means an impairment of speech or sound production, voice, fluency, or language that significantly affects educational performance or social, emotional, or vocational development. [Wis. Admin. Code PI 11.36(5)].

Course Code: Students receiving only speech and language services should not be submitted in 2016-17 or 2017-18 Roster data because these students are not receiving curriculum instruction under a particular Roster course code. Starting in 2018-19 you may report them because there are expanded code options with SCED 5. Choose the course code that best matches the course content. We encourage review of these new courses such that these student groups may now be reported to the WISEdata Roster collection. It is still important to review the course description to make sure it's an appropriate match for the content of your course. 22252 Communication Instruction

Helpful Details/Use Cases: Children who are learning English as a second language are not considered to have a disability and are not eligible for special education classes unless they are identified as having a speech disability.

Parentally-placed private (PPP) students should be marked as such to avoid overlapping enrollments between a public school offering speech and language class to a private school student. The private Choice school claims the student for Third Friday of September (TFS), while the public school gets October 1 credit.

Membership/Financial Implication: If the student with an IEP is only receiving Speech and Language service from the school district, this student can only be included in the October 1 Child Count date. The school district will not include this child in the PI-1563 Pupil Count report. A student already enrolled and attending the school district for all educational services will already be in the PI-1563 Pupil Count report.

Related Links:   Special Education - Speech & Language   

Head Start Program

Head Start is a Federal program for preschool children from low-income families. Early Head Start is age birth-three. Head Start status does not dictate WISEdata submission. If a Head Start student receives special education services, then the student would be reported. Note, not all Head Start students are public school students.

Membership/Financial Implication:

The school district will first determine the actual program in which the student will participate during the school year. The funding source for that program will determine if the student can be included in the PI-1563 Pupil Count. For example, a student attending a district-operated Head Start program cannot be counted in the PI-1563, as Head Start is a federally funded program. A student in the district’s Early Childhood program can be three years, four years, or five years old. For more information, see the Pupil Count Student Categories page.

Department of Health Services Birth to 2.99 Program

The Birth to 3(2.99) Program provides early intervention services to infants and toddlers throughout Wisconsin. Children eligible for the Birth to 3 Program must:

  • Be between birth and 36 months of age

  • Have a diagnosed developmental disability or a significant delay of 25% or more for their age, in one or more areas of development:

    • Learning

    • Movement

    • Communication

    • Social/emotional

    • Self-help skills

  • Be a Wisconsin resident

These children are not reported to WISEdata until age three. Exclude them from state reporting.

Three-Year-Old Children Transitioning to the Department of Public Instruction Supervision

Definition: Three-year-old student on an already-established service plan, such as from the DHS Birth to 3 Program, prior to DPI tracking but who will need to establish a new service plan under DPI supervision upon turning age three

Use the actual IEP Begin Date even if the student was under age three on that date. The begin date (separate from IEP begin date) of the student Special Education Program Association (sSEPA) and the school entry date should be on or after the student turns three. They are not reported to WISEdata until age three.

Once a student is three, if a student is continuously enrolled with the same IEP for both count dates (TFS and Oct. 1 Child Count) with no changes in regular or special education services provided, then a single district will be accountable for both count dates. The only exception is Parentally-Placed Private where the public school counts the student only on October 1.

K4 and PK Students

Students in Pre-Kindergarten (PK)

 

Definition: Student enrolled in school for educational services who is at least age three but has not yet started traditional four- or five-year-old kindergarten

Pre-kindergarten level programs include early childhood special education, Title I preschool, district-operated at-risk programs, and Head Start.

There is a PK code in WISEdata. However, if a student is simultaneously enrolled in a K3, K4, or KG program, then use that code instead of PK. Also note, if a student attends KG for half the day but PK the other half, then the student should be reported in KG, not PK.

Choice schools can't offer K3 programs, and if they have PK, they should not report PK students to WISEdata. Only K4 and above should be reported to WISEdata by Choice schools.

Incorrect reporting of these programs by schools that cannot have or report the particular grade level code often leads to validation errors. Many locations receive validation errors about grade level placement, which is due to incorrect grade level mapping for PK and K3. Verify with your SIS and the School Directory application to see what values are acceptable for your school.


K4 Students

K4 students who are located in a private school/private day care center under a contract with the Local Education Agency (school district) should be reported by the public district. These K4 students should NOT be counted by the private school in any reporting to DPI; this includes private schools participating in a Choice program. For Choice schools, note the implication that if the Choice school has opted in to reporting all students for the Private School - All Student Report Card and consequently track all students in their SIS, then those Choice schools need to exclude the K4 public students from reporting to WISEdata.

If a student is continuously enrolled with the same IEP for both count dates (TFS and Oct. 1 Child Count) with no changes in regular or special education services provided, then a single district will be accountable for both count dates. The only exception is Parentally-Placed Private where the public school counts the student only on October 1.

A Choice student may not be enrolled in another educational program at the same time the student is receiving a Choice voucher, for example, a student attending morning K4 at a private school as a voucher student and then attending the public school in the afternoon. See the following statute for guidelines.

PI 48.06(5)(5) Simultaneously enrolled pupil. A pupil participating in a Choice program may not be simultaneously enrolled, in or out of Wisconsin, in another private school, a home-based private educational program, a charter school under s. 118.40 (2r) or (2x), Stats., or a public school district and receive a payment under s. 118.60, Stats. A pupil receiving a payment under s. 118.60, Stats., may not receive a payment under s. 115.7915 (4m) or 119.23, Stats.

 

Students in Community-Based K4 Sites

 

Definition: Students receiving K4 education through a private school or other community site instead of in an elementary school building

Many day care centers offer K4 programs as part of community-based K4 with classes taking place in preschools and day care centers instead of solely in traditional school buildings. These K4 children are still considered part of the LEA, though they have options when deciding how to register with DPI.

K4 students are assigned WISEids.

Each day care can be set up separately with its own school code because each school is responsible for reporting their students’ enrollments. However, in many instances, districts will group their community-based K4 day care centers together and report student enrollment under one common school code.


Even if there’s no meal served for gauging Free & Reduced Lunch status, you must still collect economic disadvantage data. You can use the Alternate Household Income form.

Membership/Financial Implication: The school district will first determine the actual program in which the student will participate during the school year. The funding source for that program will determine if the student can be included in the PI-1563 Pupil Count. For example, a student attending a district-operated Head Start program cannot be counted in the PI-1563, as Head Start is a federally funded program. A student in the district’s Early Childhood program can be three years, four years, or five years old. For more information, see the Pupil Count Student Categories page.

A student who comes to the school district from the County’s Birth to 3 program is eligible for a Transfer of Service opportunity.

Related Links:   Early Childhood     School Financial Services - Transfer Service

Day Care Center Students Receiving Special Education Services

Definition: Child at least age three attending a day care center but who has an IEP/ISP for special education services through a public school

IEP information should be documented in the student's Special Education Program Association (sSEPA), including IEP begin and end dates and disability, all of which should be documented in your local student information system (SIS) and pushed to WISEdata. An IEP can last longer than the sSEPA it's originally attached to if the sSEPA record ends due to a change in school district, educational environment classification, etc. New sSEPAs can retain the same IEP information if the IEP is still active. When a new change happens or an IEP is reevaluated, do not alter the current sSEPA; create a new sSEPA record to document the new IEP information or other changes.

If a special education student transfers districts, District A must put in an end date for the sSEPA record, so the new enrollment-holding school in District B can start a new sSEPA record for the student. Note, the IEP doesn't need to end if the IEP end date hasn't been reached yet. If a special education student transfers and does not want to participate in sSEPA services at the new enrollment-holding school, District A still needs to add an end date to the sSEPA as well as the IEP if the student is not continuing services in District B.

Membership/Financial Implication: The school district will first determine the actual program in which the student will participate during the school year. The funding source for that program will determine if the student can be included in the PI-1563 Pupil Count. For example, a student attending a district-operated Head Start program cannot be counted in the PI-1563, as Head Start is a federally funded program. A student in the district’s Early Childhood program can be three years, four years, or five years old. For more information, see the Pupil Count Student Categories page.


A student who comes to the school district from the County’s Birth to 3 program is eligible for a Transfer of Service opportunity.

Back to Uncommon Students home page 

Submit Feedback About This Webpage