WISEid: Info, Help and User Guide

What is WISEid?

WISEid is a secure web application that maintains basic demographic information about people in schools. WISEid provides identity management by assigning a secure, individual identification number.

With these unique identification numbers, WISEid aims to prevent data quality issues such as duplicate identifiers and mismatched records in state and federal reports while also enabling detailed data collection and reporting in other WISE applications. In WISEid, you work with person records and their ID codes, including Local Person IDs and WISEids.

For more detailed instruction on WISEid, take this WISEid eLearning course. 

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What is a WISEid?

A WISEid is a unique, permanent, and unduplicated person identifier assigned to each person by DPI.

It's important to note that a WISEid is NOT the same as a Local Person ID, nor does it serve the same function. Assigning a Local Person ID to a student or staff allows a district to "claim" or link the district to that person. This is essential because the person's unique WISEid record is shared among any district associated with that staff or student; therefore, in order to send data for a particular person from your district, you need to assign a Local Person ID. If you don't populate the Local Person ID field, those person records are not pulled during a student or staff file download.

A student’s WISEid is considered PII (Personally Identifiable Information). The Federal Educational Rights and Privacy Act (FERPA) is the law that safeguards PII. According to FERPA, an educational agency or institution must include in its annual notification:

• (a)(1) Each educational agency or institution shall annually notify parents of students currently in attendance, or eligible students currently in attendance, of their rights under the Act and this part.
• (2) The notice must inform parents or eligible students that they have the right to—
• (i) Inspect and review the student's education records;
• (ii) Seek amendment of the student's education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student's privacy rights;
• (iii) Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that the Act and §99.31 authorize disclosure without consent; and
• (iv) File with the Department a complaint under §§99.63 and 99.64 concerning alleged failures by the educational agency or institution to comply with the requirements of the Act and this part.
• (3) The notice must include all of the following:
• (i) The procedure for exercising the right to inspect and review education records.
• (ii) The procedure for requesting amendment of records under §99.20.
• (iii) If the educational agency or institution has a policy of disclosing education records under §99.31(a)(1), a specification of criteria for determining who constitutes a school official and what constitutes a legitimate educational interest.
• (b) An educational agency or institution may provide this notice by any means that are reasonably likely to inform the parents or eligible students of their rights.
• (1) An educational agency or institution shall effectively notify parents or eligible students who are disabled.
• (2) An agency or institution of elementary or secondary education shall effectively notify parents who have a primary or home language other than English.

Staff members who need to be associated to a section in Roster also must have an assigned Local Person ID. Schools must assign staff both a WISEid and Local Person ID to properly pull into WISEdata for Roster.

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How Do I Access and Log In to WISEid?

This application is available to school personnel whose DSA (District Security Administrator) has assigned them a WISEid user role.

To access WISEid, log in via WISEhome.

For more detailed information about the different ways to access to applications via WISEhome, please visit the WISEhome Introduction page.

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WISEid: User Guide

The WISEid portal is very nearly identical to the WISEstaff portal. Notice that by clicking on the expander tool (tiny triangle) next to the words WISEstaff in the upper left corner, you can toggle between WISEid and WISEstaff. Some functions in one portal require work to be completed in the other.

 Across the top of the WISEid portal screen is a dark-colored band with the following menu topics:

When you click each menu, it shows a row of tabs indicating functions in that menu. This tutorial will walk through each of the menu topics and the functions of their respective tabs.

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