WISEsecure

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WISEsecure: School or District Administrator, Data Access Authorization

School or District Administrator, Data Access Authorization

Protecting student privacy and maintaining the confidentiality of educational records are the responsibility of all schools, districts, and school personnel. Educational records are protected by state law, sections 118.125, 118.126, and 118.127; Wisconsin statutes; and federal laws 20 USC 1232 (g) and 34 CFR 99 (FERPA). The WISEsecured applications enables authorized users to have access to confidential information about students. These data are to be used in a manner consistent with the administrative, informational, instructional, and research objectives of the school, district, and Department of Public Instruction (DPI). Data made available to authorized application users may include student-level, personally identifiable, and sensitive data including but not limited to:

  • race/ethnicity
  • disability
  • attendance
  • free and reduced lunch eligibility
  • English Language Proficiency (ELP) level
  • homeless status
  • test results (e.g., WSAS, AP, ACT, ACCESS)
  • incidents of discipline (e.g., suspension, expulsion)
  • migrant status

As the district administrator, I understand that I am responsible for this data and could be held accountable for misuse of this data by the users who have access within my school or district whether the access has been assigned by me or my designee. I agree to authorize access to users of DPI's applications within my school or district, or delegate administration of this task, in accordance with the statements below.

  • I will respect and safeguard the privacy of students and the confidentiality of student data.
  • I will ensure that district regulations, policies, and procedures are in place to govern authorized access to pupil data and comply with the state and federal laws related to pupil record confidentiality.
  • I will validate the identity of each user that I authorize, to ensure that the user who requests access is indeed the user I authorize. It is recommended that the identity be verified by validating the email address, last name, and first name.
  • I will comply with state and federal privacy laws established to maintain the confidentiality of student data.
  • I will not disclose or transmit confidential student data to persons not specifically authorized to access the data.
  • I understand that my password is as important as my signature. It is my obligation to keep my password confidential.
  • I will not share my password with anyone.
  • I will not use the login and password of others.
  • I will only authorize the use of secure tools used to access data in DPI's data warehouse to individuals in the school or district who have been determined by school or district policy to have a legitimate educational interest in the data.
  • I understand that the specific role granted to my school or district users will be based on their legitimate educational need to see the data and utilize the specific functionality made available.
  • I understand that any user who violates the school or district policies and procedures, any state or federal law related to pupil record confidentiality, or the terms of the user agreement, will be denied access to secure tools and could result in denial for all authorized users at the school or district.
  • I have completed the privacy training and understand my obligation to protect the confidentiality of the student data that I will be accessing.
  • I will ensure the delegated administrators assigned to authorize access comply with all statements above and have completed the privacy training.

I verify that I have read and understand this District Administrator Data Access Authorization form and represent the school or district identified herein.

Type your full name to attest: