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Audit

The DPI Teacher Education, Professional Development and Licensing (TEPDL) team conducts an annual audit of all public school districts in the state of Wisconsin to ensure that all professional staff members are appropriately licensed. Along with all Wisconsin school districts, Cooperative Educational Service Agencies (CESAs), County Children with Disabilities Education Boards (CCDEBs), the Department of Corrections, the Department of Health and Family Services, the Wisconsin Center for the Blind and Visually Impaired and all non-district sponsored (2R) charter schools are also audited.

The information provided on this page highlights the process for these annual audits.

Fall Staff Report: PI-1202 Data Collection

Annually, the DPI collects staff data on the Fall Staff Report PI-1202 using a web-based application. The web application allows district staff who are responsible for completing the PI-1202 to create records from the previous school year or use a file-upload process to load files. The staff and assignment records may then be modified as needed and additional records may be added. Reports are available to summarize and validate the district data.

For more information about the PI-1202 process, contact Education Statistics, 608-267-3166.

Audit Reports

Once Fall Staff PI-1202 data are submitted and finalized by districts, the staff assignment data are cross-referenced against educators’ licensing data using an Audit program. The Audit program generates the following reports as a result:

  1. Active Staff Report. This report identifies all licensed staff.
  2. Audit Error Report. This report identifies staff where there are discrepancies between reported assignment and license(s) held.
  3. Special Education Audit Report. This report identifies special education staff where there are discrepancies between reported assignment and license(s) held. The information on this report is a subset of Audit Error Report.

TEPDL staffs review the Audit Error Report for each district. As review for each district is completed, an email will be sent to the district’s contacts as listed Fall Staff PI-1202 program. District staff will need to log-in to the Audit program, where they can review the audit reports. These reports can be saved and/or printed within the Audit program as necessary.

District’s Responsibility

It is the district's responsibility to ensure that all professional staff members have a valid license for his/her assignment on file with the district.

If errors in assignments were identified after the audit reports were generated, the district’s contact person should notify the DPI Education Statistics team to have the district’s Fall Staff PI-1202 report unlocked for corrections. All corrections to the Fall Staff PI-1202 for the school year have to be made no later than March 1st of the school year.

If all data are correct, districts/agencies should work to make sure that staff listed on the audit error and special education audit reports obtain the necessary licensure to serve their current assignment.

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