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2018-2019 WISEstaff Reporting Information

WISEstaff Reporting

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This page provides districts with information and changes regarding the WISEstaff application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the data collection, and district administrators.

WISEstaff Application Available Statewide

Authorized WISEstaff users may access the
WISEstaff application through Secure Home.

2018-19 Staff Data Collection Timeline
Date Description
December 19, 2019 Staff Snapshot
September 21, 2018 (Third Friday in September) Staff count is taken, and all staff must be fully licensed.
October 2, 2018 Weekly call to agencies regarding WISEstaff begin.
October 10, 2018 The WISEstaff (PI-1202) collection application is scheduled to open.
November 12, 2018 Preliminary Audit agency certification window opens.
November 26, 2018 Reporting deadline. All agencies should have submitted all staff and assignment data, passed validations, reviewed all staff reports in WISEstaff and indicated that they are certified for the Preliminary Agency Certification.
December 2018 - February 2019 TEPDL is able to begin preliminary auditing based on the preliminary audit snapshot data. Preliminary Licensure Audit result reports will be published to WISEstaff during this time frame as audits are completed. Once audits are complete, if needed, agencies can make corrections based upon audit results.
March 8, 2019 Final Agency Certification window opens.
March 22, 2019 Agencies must have completed any final re-coding in WISEstaff, passed validations, reviewed all staff reports in WISEstaff and indicated that they are certified for the Final Agency Certification.
June 2019 TEPDL starts the final audit based on the final WISEstaff data snapshot taken after final changes were made on March 22, 2019, for final 2018-19 audit and reporting.


    Guidance & Recommendation Documentation

    Who should be reported?

    Fringe Benefit Guidance
    Important clarification regarding benefits** WISEstaff FRINGE BENEFIT GUIDANCE. There are two items being clarified for the collection of fringe benefit data:
    1. The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
    2. Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
    Updated Contract Fringe Benefits Definition:
    Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.



    • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught.
      • Example: 53-0400, grades 07-08 (mathematics) 50 percent FTE, 53-0300, grade 08 (English) 50 percent FTE.
    • We recommend use of an individual person's name as listed on the most current social security card to reduce the name discrepancy warnings between agencies.

    Links to Related Resources

    Links to previous years of the WISEstaff (PI-1202 Fall Staff Report) can now be found by using the navigation bar to the left of this screen.


    For assistance, please contact us via the Online Help Desk Application.