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2020-2021 WISEstaff Reporting Information

WISEstaff Reporting

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This page provides districts with information and changes regarding the WISEstaff application. Members who will be interested in this site include district IT staff, software vendors, business manager/department, human resource director/department, staff responsible for completing the data collection, and district administrators.

Please refer to the WISEstaff Reference Guide for Administrators for a brief overview of WISEstaff aimed at District Administrators.

WISEstaff Application Available Statewide

Authorized WISEstaff users may access the
WISEstaff application through WISEhome.

2020-21 Staff Data Collection Timeline
Date Description
September 18, 2020 (Third Friday in September) Staff count is taken, and all staff must be fully licensed.
October 13, 2020 Weekly call to agencies regarding WISEstaff begins.
October 15, 2020 The WISEstaff collection application is scheduled to open.
December 1, 2020 Preliminary Audit agency certification window opens.
January 12, 2021 Reporting deadline. All agencies should have submitted all staff and assignment data, passed validations, reviewed all staff reports in WISEstaff and indicated that they are certified for the Preliminary Agency Certification.
January 2021 - February 2021 TEPDL is able to begin preliminary auditing based on the preliminary audit snapshot data. Preliminary Licensure Audit result reports will be published to WISEstaff during this time frame as audits are completed. Once audits are complete, if needed, agencies can make corrections based upon audit results.
March 9, 2021 Final Agency Certification window opens.
March 23, 2021 Agencies must have completed any final re-coding in WISEstaff, passed validations, reviewed all staff reports in WISEstaff and indicated that they are certified for the Final Agency Certification.
June 2021 TEPDL begins the licensing audit based on the WISEstaff data snapshot taken on March 24th for the final 2019-20 audit and reporting.

* The WISEstaff snapshot is currently scheduled for January 12, 2021. While DPI intends to maintain the scheduled snapshot date, the timing of this and all other deadlines for the 2020-21 collections are subject to change. Due to the unpredictable nature of the COVID-19 health crisis and its impact on schools, if circumstances change such that it would be unreasonable to hold the snapshot on the established date, we will postpone accordingly. DPI will communicate any updates in as timely a manner as possible. Thank you for your dedication to data quality even in such trying times.  

 

    Guidance & Recommendation Documentation

    Who should be reported?

    WISEstaff data collection is a point in time collection of all staff members as of the Third Friday of September and includes assignments for the entire regular school year as known on the Third Friday of September.

    CESA and Marathon CCDEB

    Fringe Benefit Guidance

    Important clarification regarding benefits** WISEstaff FRINGE BENEFIT GUIDANCE. There are two items being clarified for the collection of fringe benefit data:
    1. The coding for cash in lieu of benefits was clarified with the U.S. Census Bureau, to which DPI reports financial data, in fiscal year 2013. Cash in lieu of benefits should be coded as a benefit under object 290 (detailed account 296).
    2. Another item to note is that Fund 73 OPEB contributions that are not run through payroll, but rather allocated as a journal entry, should also be included as a 210 benefit. If a district is using a payroll report to determine the benefits and does a journal entry at the end of the year for the OPEB contribution, it is likely that the OPEB contributions are not being properly reflected on the PI-1202 as they should be.
    Updated Contract Fringe Benefits Definition:
    Include the total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits.

     

    Recommendations

    • Teachers with assignments for grades 7 and 8 cannot be reported as 53-0050, Teacher-Elementary All Subjects. You must report the specific subject(s) taught.
      • Example: 53-0400, grades 07-08 (mathematics) 50 percent FTE, 53-0300, grade 08 (English) 50 percent FTE.
         
    • We recommend use of an individual person's name as listed on the most current social security card to reduce the name discrepancy warnings between agencies.

    Links to Related Resources

    Links to previous years of the WISEstaff (PI-1202 Fall Staff Report) can now be found by using the navigation bar to the left of this screen.

     

    For assistance, please contact us via the Online Help Desk Application.