WISEid: Info, Help and User Guide

What is WISEid?

WISEid is a secure web application used to maintain basic demographic information about people in schools. WISEid provides identity management through the assigning of a secure, individual identification number.

Through the use of these unique identification numbers, WISEid aims to prevent some data quality issues, namely duplicate identifiers and mismatched records, in state and federal reports while also enabling detailed data collection/reporting in other WISE applications. In WISEid, you'll work with person records and their ID codes, including Local Person IDs and WISEids.

For more detailed instruction on WISEid, you can take this WISEid eLearning course. 

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What is a WISEid?

A WISEid is a unique, permanent, and unduplicated person identifier assigned to each person by DPI.

It's important to note that a WISEid is NOT the same as a Local Person ID, nor does it serve the same function. Assigning a Local Person ID to a student or staff allows a district to "claim" or link the district to that person. This is essential because the person's unique WISEid record is shared among any district associated with that staff or student; therefore, in order to send data for a particular person from your district, you need to assign a Local Person ID. If you don't populate the Local Person ID field, those person records are not pulled during a student or staff download file.

A student’s WISEid is considered PII (Personally Identifiable Information). The definition below is directly from the Forum Guide to Privacy:

“FERPA generally prohibits schools from disclosing personally identifiable information (PII) from a student’s education records to a third party without written consent from the parent or eligible student. Each school year, LEAs must notify parents and eligible students of their rights under FERPA. The FERPA definition of PII includes direct student identifiers (e.g., name, student identification number, Social Security number), indirect identifiers (e.g., date of birth, address), and any other information that alone, or in combination with other information, is linked or linkable to a specific individual and would allow a reasonable person in the school community to identify the student (34CFR §99.3). Because this definition includes indirect identifiers and other linked or linkable information about the student, there is no definitive list of data elements considered to be PII under FERPA. Any student information may potentially be PII if it can be used by a reasonable person in the school community to identify the student. Aggregate or tabular data may be considered PII under FERPA if it includes information about individuals or small groups with unique or uncommon characteristics or extreme values.”

Staff members who need to be associated to a section in Roster are also required to have Local Person IDs assigned. Schools must assign staff both a WISEid and Local Person ID to properly pull into WISEdata for Roster.

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How Do I Access and Log in to WISEid?

This application is available to school personnel who have had their DSA (District Security Administrator) set them up with WISEid roles using WISEsecure by using their district provided email address or their WAMS account user ID.

To access the WISEid application you must log in to the application via WISEhome.

For more detailed information about the different ways to gain access to applications via WISEhome, please visit the WISEhome and WISEsecure Information page.

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WISEid: User Guide

The WISEid portal is very nearly identical to the WISEstaff portal. You should also notice that by clicking on the expander tool (tiny triangle) next to the words WISEstaff in the upper left corner, you can toggle between WISEid and WISEstaff, as some functions in one portal require work to be completed in the other.

 Across the top of the WISEid portal screen is a dark colored band with the following menu topics:

Each menu, when clicked, will show a row of tabs below, indicating functions within each menu. This tutorial will walk through each of the menu topics and the functions of their respective tabs.

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