WISE Application Release Notes

WISEdata Portal Updates

WISEdata Portal: 2022-23 School Year Data Deactivated

As of January 21, 2025, the data for the 2022-23 school year has been removed from WISEdata Portal. The three years of data in WISEdata Portal are now for the 2025-26, 2024-25, and 2023-24 school years.

WISEdata Portal: CTE Courses Updated on Course List for 2025-26 SY

Four new courses were added to the Master Course List in WISEdata Portal. These courses are courses that are specifically taught by technical college instructors, which makes them dual enrollment courses. For this reason, the CTE Department is blank. These courses are for the 2025-26 school year and forward.

The courses that were added are as follows:

• 3637 Wind Energy
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 3580 CAD
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 3575 Blueprint
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-T) Technology and Engineering Education
• 5832 Marketing-Commodities
  • (CTE-A) Agriculture and Natural Resources Education; (CTE-M) Marketing Education

WISEdata Portal: Changes to Course Rigor for 2025-26 SY

The Rigor Level property is being removed from the Master Course list starting with the 2025-26 school year. This decision was not made by DPI. This decision came down to DPI from the National Center for Education Statistics (NCES).

WISEdata Portal: Updated KBA Logic for Validation Error 7460

When users are taking the Digital Equity Survey, some of the answers provided can create contradictions, resulting in Validation Error 7460. The KBA has been updated to reflect this error under the Contradiction Scenario 1 - Questions 1 and 2 Do Not Align section.

Ed-Fi Updates

Ed-Fi Credential: New URLs for 2025-26 School Year

The profile screen on the Ed-Fi Credential application now displays the URLs for the 2025-26 school year. The last time that Ed-Fi changed its URLs was the 2023-24 school year, and this caused quite a lot of LEAs to submit Help Tickets because data was not flowing from their SIS vendor tool over to DPI.

The Ed-Fi Credential Application User Guide webpage provides information about these URLs and their very important purpose. Please read the:

• Features and Functions section of the Ed-Cred user Guide and the
• Share Credentials and URLs section of the Ed Cred User Guide.

Ed-Fi Credential: Home Screen Improvements

Improvements were made to the Ed-Fi Credential API so that data being pushed to DPI from student information systems takes less time to load data and results in fewer errors. Additionally, the last date/time stamp for data queue and validation job is more visible. This is located in the “EdOrgs with L2 Messages and Record Count” section, as a new column: Validation Last Run.  

Both of these improvements can be found on the ‘Home’ screen in Ed-Fi Credential.

An additional improvement to the Ed-Fi Credential ‘Home’ screen is a new drop-down section that displays different “Zero-Count” data. These sections will inform school/districts of data areas where no data has been received by DPI. The “Zero-Count” sections include:

• Zero Enrollment Counts
• Zero SSEPA Records
• Zero Roster Data
• Zero Discipline Data

These sections are only visible when the expander tool is clicked on the blue banner reading, “Educational Organizations with Zero Counts.”

WISEid/WISEstaff Updates

WISEid: Message Center/Alerts Screen

The Message Center, Alerts screen now shows student-specific alerts when viewing in WISEid and staff-specific alerts when viewing in WISEstaff.

• NOTE: There is an additional change coming later in November to remove outdated alerts.

WISEstaff: Various Updates

• We released several fixes related to reports and data validations.
• We fixed the error that was throwing when generating Hiring Agency Staff or Aggregate Staff reports.
• We cleared validation errors and warnings 4055, 4430, 5700 that were falsely triggered.
• We restored LEA’s ability to select PK grade and retain PK grade when completing preliminary certification.
• We restored LEA’s ability to upload aggregate assignment FTE file when leading zeroes were not included in the column values for:
  • Hiring LEA code
  • Working LEA code
  • Assignment area code
• We removed the error that displayed when completing preliminary certification.

WISEadmin Portal: New Data Errata Category and Subcategory

Data Errata letters get submitted by local education agencies after a snapshot occurs to represent missing or incorrect data captured in the snapshot. Often times, these data errata letters display corrections to data that are connected to sources of funding. The current categories of data errata letters in WISEadmin Portal were not capturing all of the types of data errata letters that need to be submitted, so a new category is being added.

Under the Student data categories, there will now be a new category called ‘Other’ with the sub-category of Coordinated Early Intervening Services (CEIS). This category of data errata will help DPI accurately capture CEIS-related information when LEAs’ previous year's CEIS student counts are deactivated.

WISEadmin Portal: District Library Plan Bug Fixes

A bug fix was completed to send email notifications properly. The bug was causing email notifications to trigger when they were saved. Saved plans should not trigger any email notifications. Logic was updated for the email notification to trigger only when a library plan is submitted for approval.

Another bug was causing schools to display multiple, active, approved library plans. Each LEA should have only one active, approved plan at any given time. The bug was repaired by adjusting the logic, to make sure that when a new library plan is approved, the previous plan automatically expires. The status of the previous plan should remain "Approved," but its Active Status should change to "N."

For further details, please visit the WISEadmin Portal User Guide webpage.

WISEdata Finance (WDF)

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WiSFiP

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WISEdata Webpage Updates:

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Data Element Webpage Updates:

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WISEdash Webpage Updates:

WISEdash for Districts: ACCESS and Alternate ACCESS Data

New Alternate ACCESS data is available in WISEdash for Districts. Results can be located on the Student Profile screen for those students who took the 2023-24 Alternate ACCESS test. Visit the WISEdash for Districts ACCESS Dashboard About the Data webpage, ‘Scores Provided, ACCESS Current and Former EL’ section to find steps on how to locate student scores.

WISEdash Public Portal

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If hyperlinks are not in place for listed KBAs, please use the KBA Portal to search.

KBAs for Validations

WISEdata Portal: Updated KBA Logic for Validation Error 7460

When users are taking the Digital Equity Survey, some of the answers provided can create contradictions, resulting in Validation Error 7460. The KBA has been updated to reflect this error under the Contradiction Scenario 1 - Questions 1 and 2 Do Not Align section.

CST and Other WISE Webpage Updates

WISE Insights Newsletter: New Monthly Information for You!

This newsletter is published monthly and includes a section of upcoming dates and announcements, as well as news covering WISEid, WISEdash, WISEdata, WISEstaff, School Directory, and more WISE applications. The newest publication will appear at the top of the listing. Just click the links to get to the story! Check your Inbox for your copy. Nothing in your inbox? Then please subscribe! Visit the WISE Insights Newsletter landing page and click the green button at the bottom of the screen!

Data Errata Webpage: New Template Added for October 1 Child Count

A new template was added to the Data Errata webpage specifically for October 1 child count data. There are some very specific requirements that must be submitted in order for DPI to complete adjustments in WISEgrants, particularly for the IDEA formula allocations and IDEA Maintenance of Effort (MOE).