You are here

WISEadmin and Other WISE Application Release Notes Archive

Archive Release Notes for WISEadmin and Other WISE Application

For release notes prior to those listed here, refer to the Historical Release Notes page.

Release Notes for 5/30/2024

WISEadmin Portal: 


WISEdata Finance (WDF)



WiSFiP, Bug Fix: Total Count, Part 1 and 2, Missing Categories

Total Count, part 1 and part 2, were appearing incorrectly on the Steps screen in WiSFiP.

  • Part 1: The ‘Open Enrolled’ counts and ‘Tuition Waivers’ were included in the Total Counts for Third Friday of September as well as Second Friday in January.
  • Part 2: The ‘Juvenile Facility/County Jain’ category was not included in the Total Counts.

These errors have been repaired, and the Total Counts are now displaying accurately.

WiSFiP, Bug Fix: Count Mismatches on Steps Screen

More Total Count mismatches were appearing on the Steps screen in WiSFiP. Different totals were appearing on the Steps screen, between the tables on the main display and the pop-up windows. For example, the table would be displaying six items, but the pop-up would only display five, omitting one of the items.

These count display errors have been repaired and are now displaying accurately.

WiSFiP, Bug Fix: Inaccurate Summary Subtotal

The Summary Subtotal screen was not correctly displaying the rounded values.

This display error has been repaired and is now displaying accurately.

Release Notes from 4/2/2024

WISEadmin Portal



WiSFiP: Displaying Description of Calculated Values on Not Meeting Criteria Screen

The Not Meeting Criteria Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window.

WiSFiP: Displaying Description of Calculated Values on Published Data Screen

The Published Data screen in WiSFiP will now display a description of the calculated values. Just hover your cursor over the calculator icon, and the description will display in a small window.

WiSFiP: Reducing Columns of Published Data Export

The following columns will be removed from the Published Data exports on WiSFiP:

  • Column F – Gender
  • Column G – Submitting LEA Agency Key
  • Column I – School Agency Key
  • Column N – Primary School
  • Column O – SEOA Exists
  • Column Q – Resident LEA Agency Key
  • Column AA – Covers

Removing this information will eliminate content that is rarely required and will improve the loading time of the export, providing users with a smoother experience in WiSFiP.

WISEdata Finance


Release Notes from 3/5/2024

WISEadmin Portal: 

WISEadmin Portal: Server Error for 2021-22 SY

On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file for the 2021-22 school year, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly.

Release Notes from 2/6/2024

WISEadmin Portal: 

WISEadmin Portal: Server Error Resolved

On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly.

WISEadmin Portal: District Library Plan Timestamp

A bug was fixed that corrected a mismatch on the date/time stamp provided on WISEadmin Portal when a District Library Plan was submitted. The submitted time and the system time were not synchronized, but the bug fix has resolved this problem. The date/time stamps are now displaying accurately.


WiSFiP: ETL Failing to Complete

The “ETL” stopped working completely on Tuesday (Jan 30) afternoon. ETL stands for extract, transform and load, and it refers to the process of combining data from multiple sources (such as WISEdata Portal and WISEdata Finance) into a data warehouse. When ‘student school association for student receiving services’ files were being deleted, the ETL fail caused the delete function to time out. This affected the second Friday of January (SFJ) receiving service data for Pupil Count. A repair was put in place, and this bug is now fixed. The ETL has been modified to work in batches, and everything is now running smoothly.

WiSFiP: Repair to Calculation for SFJ

The calculation for the second Friday of January (SFJ) was not providing accurate results between WISEdata Portal and WiSFiP. Students were being marked incorrectly on the Pupil Count SpEd SFJ in WISEdata Portal, and as a result they were appearing incorrectly in the Published Data export, nor were they appearing in the ‘Not Meeting Criteria’ for SFJ in WiSFiP. The calculation was modified, and students are now being counted accurately for SFJ.

WiSFiP: Count Inclusion for Primary and Non-Primary Enrollments

Sometimes students hold both a primary enrollment and a non-primary enrollment (e.g., a Coursework enrollment type) that are active at the same time. It is important that these students are counted accurately, so the correct LEA gets credit for that student. A calculation was repaired to ensure that students were counted for both the third Friday of September (TFS) count date and the second Friday of January (SFJ) count date across WISEdata Portal and WiSFiP.

WISEdata Finance (WDF)


Release Notes from 1/23/2024

WISEadmin Portal: Data Errata Screen

WISEadmin Portal: Server Error

On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The initial fix did not resolve the issue. Further investigation is required. A bug fix is expected by the next release date, February 6, 2024.

WISEadmin Portal: District Library Plan Approval Functionality

On WISEadmin Portal, when a DPI staff is logged in with the user role ‘Admin,’ the District Library Plan screen now displays additional features for that DPI Admin user. The DPI Admin user can now:

  • Add feedback in a comment box with unlimited number of characters,
  • Click a button to either Approve or Return the submitted District Library Plan,
    • Once one of these buttons is clicked, the LEA will see in the Submission History a corresponding status as either:
      • Submitted: When submitted, this District Library Plan will be saved in the database with the status: Submitted.
      • Approved: only visible on the District Library Plan screen
      • Returned: only visible on the District Library Plan screen.
        • If the District Library Plan status is Returned, LEAs can edit the District Library Plan form.
Release notes from 12/19/2023

WISEadmin Portal: Data Errata Screen

WISEadmin Portal: Submenu on Admin Screen

A glitch was repaired that was causing the submenu on WISEadmin Portal ‘disappear’ when Admin tab was selected. The submenu is (LEA Acknowledgement Status Report and District Library Plan Report) now displaying correctly. 

WISEadmin Portal: Data Errata Screen

Persons with the Admin user role for the WISEadmin Portal will now have the ability to edit and save various data element s for submitted data errata letters. These include: data year, category, subcategory, person type. This feature allows users to clean up errors on submitted data errata letters, which is far easier than deleting the letter and resubmitting it. Edits should only be made once.  

Also only for Admin user role, the Data Errata screen in WISEadmin Portal now has new features when viewing submission history. Some filters have been added:

  • School Year of Affected Data: A dynamic dropdown displaying the past five years.
  • Data Category: Multiple options can be selected from the options of ‘And’/’Or.’
  • Data Subcategory: This filter acts independently from the category filter, and it has the same multiple options can be selected from the options of ‘And’/’Or.’

Other features include a Subcategory column in the table, and a button to ‘Export to .csv’ file to obtain a data errata report.

Finally, also on the Data Errata screen on WISEadmin Portal, a few filters have been removed or fixed:

  • The Choice category filter has been removed, as has its corresponding subcategories.
  • Under the Enrollment category, the subcategory Choice Program Participant has been added.
  • A typo was fixed in the Work-based learning participation.

WISEadmin Portal: Role Privileges

In some smaller LEA’s the user who holds the user role of Districts Admin could be the same person who holds the role of Tech Coordinator. Each of these roles has specific privileges, which have been adjusted to allow for increased functionality.

Districts Admin Role:

  • Can acknowledge cyber security incidents
  • Can submit district library plan

Tech Coordinator Role:

  • Can acknowledge cyber security incidents

Other WISE Application Releases


WiSFiP: Label Change

The Pupil Count Module is changing a label on the count date drop-down menus. Instead of reading ‘Current Data,’ the drop-down will not display ‘Published Data.’ This terminology change will be reflected across the application. The name change more clearly describes that nature of the data.

WiSFiP: International Student Reporting Improved

Improved logic now makes it easier to report international students with an F-1 visa when tuition is being paid by their parents. This is accomplished by using the Residency Status data element of ‘NR-TP’ which then allows the Resident LEA ID data element field to be left blank. LEAs can still choose to enter an LEA ID, as either their district or the non-resident district. For example, an international student may reside with a host family who could be either in Madison or in the suburban cities of Madison (e.g. Sun Prairie)

WISEdata Finance (WDF)


Release Notes from 11/14/2023

WISEadmin Portal: Data Errata Screen

Category and Subcategory Tools Added

Users of WISEadmin Portal will now be able to select categories and subcategories to which their data errata letters apply. Multiple categories and subcategories can be applied to a single data errata letter.

School Year of Affected Data

This option on the data errata screen in WISEadmin Portal now displays the past five years in the dropdown.

WISEadmin Portal: Submenu on Agency Contacts Screen

A glitch was repaired that was making the submenu on WISEadmin Portal ‘disappear’ when Agency Contacts was selected. The submenu (Home, Acknowledgments, Agency Contacts, Snapshot Calendar, Dara Errata, Local Assessment Data Sharing Agreement, District Library Plan) now correctly displays across all screens of the WISEadmin Portal.  

WISEadmin Portal: District Library Plan User Interface

Implementation Year From and Implementation Year To Modified:

  • The District Library Plan screen on WISEadmin Portal has been modified to include 2023 as an option for the Implementation Year From. This means that some LEAs have created their multi-year District Library Plan, have it uploaded, and are ready to rock starting as of 2023! Go You!
  • Correspondingly, the Implementation Year To also needed to be modified, and this display now has seven years out in the dropdown option.
  • Remember that District Library Plans can only span for five years. The seven year span accounts for LEAs that are ready to implement starting in 2023, and for those who may start in 2024 or in 2025.
  • Also note that if you’re not one of those LEAs with a District Library Plan ready, and you need to continue working – you have time. District Library Plans need to be uploaded by the 2024-25 school year.
  • Lastly – you must hold the user role of “District Administrator” in order to submit the District Library Plan.

District Library Plan: Read Mode

  • Due to some confusion over WISEadmin users who hold user roles of Tech Coordinator and Agency Role, a ‘read only’ mode has been created on the District Library Plan screen when users holding these roles log in to the WISEadmin Portal. This emphasizes that only persons with the user role of “District Administrator” can submit the District Library Plan.



WISEdata FInance Portal:


Release Notes from 10/31/2023

WISEadmin Portal: Bug Fix for Agency Contacts Screen

An error was throwing on the Update Agency Contacts screen in WISEadmin Portal. The glitch has been resolved and the screen is now working normally.

WiSFiP: Exports

Exports in WiSFiP Not Downloading When Count is High

The max length was reconfigured on the WiSFiP Exports to accommodate larger numbers (i.e., 25,000+), making sure that exports download properly and do not time-out.

Release Notes from 10/17/2023

WISEadmin Portal: 

See Webpages section for a link to the updated User Guide.

WiSFiP: Improvement to the Display of Membership Calculations

Improvements have been made to the ‘Not Meeting Criteria’ Report, which will benefit both LEAs and the DPI’s Student Financial Services (SFS) Team in their review process. The improvements described below apply to all count dates.  

  • A number of default columns have been removed from the grid view:
    • Pupil Count Valid
    • Pupil Count Inclusion
    • Pupil Count Category
    • Pupil Count SpEd

Screenshot of the calculator icons appearing in the WiSFiP columns on the Membership Calculations screens.

  • The calculator icon in the header of other existing columns (listed below) now offers a hover feature that allows modifications to be made on the following columns:
    • Receiving Services Column: Receiving Service denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date. Each student for whom the count date occurs on or between the entry date and the exit withdrawal date shall be identified as one of either:
      • Present - Receiving Services,
      • Absent - Receiving Services, or
      • Not Receiving Services.
    • Covers Count Date Column: A ‘true/false’ indicator indicating if the student is enrolled on the count date.
    • Pupil Count Resident LEA ID Column: Enter a four-digit code for the student’s Resident District.
    • Pupil Count Type Column: A letter code denoting if a student is included for Pupil Count Membership:
      • F: student is primarily considered under the regular FTE proration or
      • P: special part-time FTE calculations exist
    • Pupil Count Overlap Column: Refers to multiple or overlapping enrollments:
      • If a student is enrolled in multiple LEAs on the count date, then the value displayed is "LEA."
      • If a student has multiple enrollments within a single LEA, then the value displayed is "School."
Release Notes from 10/3/2023

WISEadmin Portal: 

Nothing Significant to Report

WiSFiP: Edit to Pupil Count Category Handle for Residency Status

LEAs were sending student enrollment records with the Residency Status marker ‘R’, but these students were not being reflected in their headcounts on WiSFiP. The portal was adjusted so that when the Residency descriptor status is either not supplied (i.e., left blank) or submitted with the value ‘R,’ the handle of ‘R-HC’ appears, indicating the student should be included in the Resident Head Count. This change will be occurring across all applicable tabs within WiSFiP.

Release Notes from 9/19/2023

WISEadmin Portal: : Enhancements Made to ‘Change Agency’ Screen

Users now have the ability to sort information by agency name. Visible information is also limited to the user’s active years (The years they are/were actively associated with an agency).

WISEdata Finance Portal: Changes Coming to Improve Support for CESA Staff

Team efforts are underway between the DPI’s Applications Development Team and the School Finance Support Team to create better support for CESA staff on the WISEdata Finance application. The teams are aligning their workload to accomplish the proper displaying of CESA Name, Agency ID, and the Role. These changes should be visible by the end of October.

Release Notes from 9/5/2023

WISEadmin Portal:

  • Nothing Significant to Report (NSTR)

WiSFiP (Pupil Count Pilot - Year 2):

  • Updates and improvements have been completed to WiSFiP for the 2nd year of the Pupil Count Pilot.
    • School Name Displayed: The TFS, SFJ, and FFM screens now have a column displaying the school’s name. The school name also now appears as a column on the corresponding exports.
    • Upload Button Added: When manual entries need to be entered in WiSFiP (e.g., for 3-year-old Programs), an upload file button has been added to ease this manual entry. Users can now upload a .CSV file. The file can contain both the students’ WISEid and Local Person ID. There are also radio buttons to select either one or both WISEid, Local Persson ID. This function has been added to all Count Date pages.
      • NOTE: Validations have been built into these uploads. If the file uploaded contains a WISEid that is not exactly 10-digits, an error message will display. If an invalid or duplicated WISEid for that school year is uploaded for, an error message will display.

WISEdata Finance Portal:

  • The overall responsiveness of WDF portal has been improved.
  • The WISEdata Finance (WDF) Portal was modified so that CESAs and other collaborating agencies can enter their financial data into their vendor tool.
Release Notes from 8/22/2023

WISEadmin Portal:

PALS Assessment Export 

  • The PALS assessments and PALS Online System was retired on June 30, 2023. As such, the opt in/opt out for PALS (PALS-Illuminate Education) has been removed from the Local Assessment Data Sharing Agreement in WISEadmin Portal, and the Local Assessment Exports in WISEadmin Portal. 

Other WISE Applications:

Nothing Significant to Report (NSTR)

Release Notes from 7/25/2023

WISEadmin Portal:

WISEadmin Data Migration Complete 

  • The WISEadmin database migration was successful. This will allow the Data Warehouse (DW) Team at DPI to provide dashboards on WISEdash for data collections conducted in WISEadmin Portal.  

District Library Plan & District Library Plan Report 

  • A new collection has been added to WISEadmin for the 2023-24 school year: the District Library Plan. Library plans have been required by administrative code for some time (since 1974), but they are newly being reported through WISEadmin Portal. Visit the WISEadmin Info, Help and FAQ page > data elements for more details and a listing of all data elements associated with this new collection.   

The District Library Plan has two main parts: 

  1. LEA Facing Form: This is the portion of the District Library Plan that will completed by the District Administrative Staff, entered into the WISEadmin Portal. 
  2. District Library Plan Report: This report is accessible only to DPI staff with administrative access to WISEadmin Portal. The Report helps the Library Services Team identify the LEAs that have submitted the form.  
Release Notes from 7/11/2023

WISEadmin Portal:

The District Library Plan is a new data collection for the 2023-24 school year. This collection is still in testing/ development mode. This data collection is only required from public schools, and is based on state legislation (PI 8.01(2)(h)).  

District Library Plan data is entered into WISEadmin Portal. Required data elements are: 

  • Date of Board Approval: this is the date upon which the school board approves the District Library Plan. 
  • Implementation Year From and Implementation Year To: this will be a dynamic drop-down field displaying year options (current year, with a span of five years prior and six years ahead) to select from, indicating the span of the District Library Plan. 
  • If dates are not provided, a data Validation Error message will display. 
  • District Library Media Specialist First Name, Last Name, Email: these open text fields will allow users to enter the name and email address of the district’s library media specialist. 
  • District Library Plan Link: this open text field allows users to place a hyperlink to the URL of the webpage that displays the district’s Library Plan.  This text must always begin with the text: https:// 
  • If a link is not provided, a data Validation Error message will display 
  • Add or Update button: The Add button will display when a user is entering a Library Plan for the first time. After that initial submission, users will edit their plans to match current information, and will then update their Library Plan.  
  • Submission History: This area will display a date/time stamp and name of the submitter for the Date Last Modified, and for the person who Submitted that information.  


Release Notes from 6/27/2023

WISEadmin Portal:

Going forward, Cyber Incident Email Notifications will be sent to all WISEadmin users, in all roles with the WISEadmin Portal: Agency, Districts Admin, and Tech Coordinator.

Other WISE applications:

No Updates

Release Notes from 4/4/2023

Acknowledgment Page:

The Acknowledgment page on WISEadmin was showing the message, “There was a severe error.” This has been corrected and is displaying normally again.

Release Notes from 1/25/2022

WISEadmin Portal:

Bug Fixes

Bug fixes in this release include:

  • Fixed an issue in which a school's All Students Report Card opt-in status appeared incorrectly.
Release Notes for 12/14/2021

[WISEadmin Portal] Clarified Instructions for STAR Assessment Sharing

The Instructions text in WISEadmin Portal has been updated to clarify that authorization for STAR assessment sharing is processed outside of WISEadmin Portal.

Release Notes for 11/2/2021

[WISEadmin Portal] Agency Contacts Table Now Shows School Year in Clearer Format

The Agency Contacts table in WISEadmin Portal now shows school years in the same format as WISEdata Portal. For example, the current school year appears as "2021-2022" instead of "2022."

[Ed-Fi Credential Vendor Update] Inactive LEAs No Longer Appear on L2 Message and Record Count Table

In Ed-Fi Credential, the EdOrgs with L2 Messages and Record count table has been updated to filter out inactive LEAs, which can help sort through LEA data.


Release Notes Prior to 10/11/2021

For release notes prior to 10/11/2021, refer to the historical release notes page.

Submit Feedback About This Webpage