WISEadmin and Other WISE Application Release Notes Archive

WISEadmin Portal

WISEadmin Portal: Agency Contacts Improvement

An improvement has been made to the Agency Contacts screen in WISEadmin. The database is now updated to include the latest up-to-date information.

WISEadmin Portal: New Column in District Library Plan Report Grid

A new column titled “DPI Approval Date” has been added to the District Library Plan Report. This column enables users to sort DPI Approval Date(s) by oldest to newest, or newest to oldest.

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WISEadmin Portal: New Submitted Letters Page

There is a new screen within WISEadmin that enables users to view all previously submitted data errata letters by their LEA including ones from previous school years. Column headers allow users to filter data by ascending or descending order. Visit the screen by clicking the button on the Data Errata tile from the WISEadmin Portal landing screen.

WISEadmin Portal: Application Button Text Updates

To improve navigation and accessibility to specific content within the WISEadmin Portal, the text for each tile button has been modified. Here is a list of the new descriptive verbiage displayed:

• District Library Plan button displays "Access Library Plans"
• Agency Contacts button displays "Access Contacts"
• Administrator Acknowledgement button displays "Access Acknowledgements"
• WISEdash Key Performance Indicators button displays "Access WISEdash"
• Data Errata button displays "Access Data Errata"
• Local Assessments Data Sharing Agreement button displays "Access Agreements"
• Snapshot Calendar button displays "Access Snapshot Calendar"

The layout has additionally been updated to improve visual clarity and screen-reader navigation.

WISEadmin Portal: Administrator Permissions Messaging Updates

Previously, administrators would receive the following message if they did not have the correct permissions to access acknowledgements:

"Please go to the Data Reporting and Snapshot page to complete the Acknowledgment for snapshot."

This message has been updated to be more descriptive to better address access levels:

"Please complete the administrator acknowledgements. If you do not have the required permissions to complete administrator acknowledgements, please contact your district administrator if you need assistance."

The Administrator Acknowledgement panel will no longer display for non-admins.

WISEadmin Portal: Snapshot Title Update

Snapshot names in WISEadmin on the Data Snapshot Acknowledgment page now reflect updated nomenclature:

• Previous: Snapshot – Winter
  • New: December Student Snapshot
• Previous: Snapshot – Spring
  • New: May Demographics Snapshot
• Previous: Spring Demographics
  • New: May Demographics

Coinciding with this nomenclature update are the Customer Services Team May Demographics Snapshot Regional Trainings. Visit the April 2025 WISE Events Calendar to locate the in-person session near you or join us virtually!

WISEadmin Portal: "Add New Library Plan" Button

The "Add New Library Plan" button was missing from the District Library Plan(s) page. This error is fixed, and the button is available to use to submit District Library Plans.

WISEadmin Portal: New Data Errata Category and Subcategory

Data Errata letters get submitted by local education agencies after a snapshot occurs to represent missing or incorrect data captured in the snapshot. Often times, these data errata letters display corrections to data that are connected to sources of funding. The current categories of data errata letters in WISEadmin Portal were not capturing all of the types of data errata letters that need to be submitted, so a new category is being added.

Under the Student data categories, there will now be a new category called ‘Other’ with the sub-category of Coordinated Early Intervening Services (CEIS). This category of data errata will help DPI accurately capture CEIS-related information when LEAs’ previous year's CEIS student counts are deactivated.

WISEadmin Portal: District Library Plan Bug Fixes

A bug fix was completed to send email notifications properly. The bug was causing email notifications to trigger when they were saved. Saved plans should not trigger any email notifications. Logic was updated for the email notification to trigger only when a library plan is submitted for approval.

Another bug was causing schools to display multiple, active, approved library plans. Each LEA should have only one active, approved plan at any given time. The bug was repaired by adjusting the logic, to make sure that when a new library plan is approved, the previous plan automatically expires. The status of the previous plan should remain "Approved," but its Active Status should change to "N."

For further details, please visit the WISEadmin Portal User Guide webpage.

WISEadmin Portal: Updating Text for Immunization Data Sharing Agreement

The Department of Health Services (DHS) is a partner agency with DPI for the Wisconsin Immunization Registry (WIR) immunization registry integration. DHS and DPI are able to provide an API integration solution to retrieve the student immunization records from the Department of Health Services (DHS) and pass it back to the LEA’s student information system (SIS).

Only local education agencies whose student information system (SIS) vendor tools have completed the WIR integration certification may be set up in WIR.

The text within WISEadmin Portal pertaining to the WIR setup process will explain this requirement more clearly. This will alleviate unnecessary processing times on DHS and on LEAs who are attempting WIR integration with a SIS tool that is not compatible.

WISEadmin Portal: WIR data and Choice Schools

Choice schools that Opt-in to the All Students Report Card can access this tool through the WISEadmin Portal.

Choice schools that Opt-out to the All Students Report Card cannot opt in to the WIR tool. Likewise, a private school that was a Choice school in previous school years, but that changes its status to no longer be a Choice private school, can also no longer have access to the WIR integration.

Private schools that are no longer Choice schools will not have the ability to opt-in to the WIR tool via WISEadmin Portal. Private schools that are not/no longer Choice schools would not need access to WISEadmin Portal because they have different reporting expectations to DPI. These schools only need to provide information via the PI-1207, Private School Report.

For details on Choice schools’ data reporting visit the Choice Schools: Yearly Data Reporting Resources webpage.

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