WISEadmin and Other WISE Application Release Notes Archive
On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The bug has been fixed, and the application is now displaying and functioning properly. A bug was fixed that corrected a mismatch on the date/time stamp provided on WISEadmin Portal when a District Library Plan was submitted. The submitted time and the system time were not synchronized, but the bug fix has resolved this problem. The date/time stamps are now displaying accurately. The “ETL” stopped working completely on Tuesday (Jan 30) afternoon. ETL stands for extract, transform and load, and it refers to the process of combining data from multiple sources (such as WISEdata Portal and WISEdata Finance) into a data warehouse. When ‘student school association for student receiving services’ files were being deleted, the ETL fail caused the delete function to time out. This affected the second Friday of January (SFJ) receiving service data for Pupil Count. A repair was put in place, and this bug is now fixed. The ETL has been modified to work in batches, and everything is now running smoothly. The calculation for the second Friday of January (SFJ) was not providing accurate results between WISEdata Portal and WiSFiP. Students were being marked incorrectly on the Pupil Count SpEd SFJ in WISEdata Portal, and as a result they were appearing incorrectly in the Published Data export, nor were they appearing in the ‘Not Meeting Criteria’ for SFJ in WiSFiP. The calculation was modified, and students are now being counted accurately for SFJ. Sometimes students hold both a primary enrollment and a non-primary enrollment (e.g., a Coursework enrollment type) that are active at the same time. It is important that these students are counted accurately, so the correct LEA gets credit for that student. A calculation was repaired to ensure that students were counted for both the third Friday of September (TFS) count date and the second Friday of January (SFJ) count date across WISEdata Portal and WiSFiP. NSTR On WISEadmin Portal, when LEAs went to export Data Errata letters as a .csv file, an error would appear on the screen, and the LEA name would not appear. The initial fix did not resolve the issue. Further investigation is required. A bug fix is expected by the next release date, February 6, 2024. On WISEadmin Portal, when a DPI staff is logged in with the user role ‘Admin,’ the District Library Plan screen now displays additional features for that DPI Admin user. The DPI Admin user can now: A glitch was repaired that was causing the submenu on WISEadmin Portal ‘disappear’ when Admin tab was selected. The submenu is (LEA Acknowledgement Status Report and District Library Plan Report) now displaying correctly. Persons with the Admin user role for the WISEadmin Portal will now have the ability to edit and save various data element s for submitted data errata letters. These include: data year, category, subcategory, person type. This feature allows users to clean up errors on submitted data errata letters, which is far easier than deleting the letter and resubmitting it. Edits should only be made once. Also only for Admin user role, the Data Errata screen in WISEadmin Portal now has new features when viewing submission history. Some filters have been added: Other features include a Subcategory column in the table, and a button to ‘Export to .csv’ file to obtain a data errata report. Finally, also on the Data Errata screen on WISEadmin Portal, a few filters have been removed or fixed: In some smaller LEA’s the user who holds the user role of Districts Admin could be the same person who holds the role of Tech Coordinator. Each of these roles has specific privileges, which have been adjusted to allow for increased functionality. Districts Admin Role: Tech Coordinator Role: The Pupil Count Module is changing a label on the count date drop-down menus. Instead of reading ‘Current Data,’ the drop-down will not display ‘Published Data.’ This terminology change will be reflected across the application. The name change more clearly describes that nature of the data. Improved logic now makes it easier to report international students with an F-1 visa when tuition is being paid by their parents. This is accomplished by using the Residency Status data element of ‘NR-TP’ which then allows the Resident LEA ID data element field to be left blank. LEAs can still choose to enter an LEA ID, as either their district or the non-resident district. For example, an international student may reside with a host family who could be either in Madison or in the suburban cities of Madison (e.g. Sun Prairie) NSTR Users of WISEadmin Portal will now be able to select categories and subcategories to which their data errata letters apply. Multiple categories and subcategories can be applied to a single data errata letter. This option on the data errata screen in WISEadmin Portal now displays the past five years in the dropdown. A glitch was repaired that was making the submenu on WISEadmin Portal ‘disappear’ when Agency Contacts was selected. The submenu (Home, Acknowledgments, Agency Contacts, Snapshot Calendar, Dara Errata, Local Assessment Data Sharing Agreement, District Library Plan) now correctly displays across all screens of the WISEadmin Portal. NSTR NSTR An error was throwing on the Update Agency Contacts screen in WISEadmin Portal. The glitch has been resolved and the screen is now working normally. Exports in WiSFiP Not Downloading When Count is High The max length was reconfigured on the WiSFiP Exports to accommodate larger numbers (i.e., 25,000+), making sure that exports download properly and do not time-out. See Webpages section for a link to the updated User Guide. Improvements have been made to the ‘Not Meeting Criteria’ Report, which will benefit both LEAs and the DPI’s Student Financial Services (SFS) Team in their review process. The improvements described below apply to all count dates. Nothing Significant to Report LEAs were sending student enrollment records with the Residency Status marker ‘R’, but these students were not being reflected in their headcounts on WiSFiP. The portal was adjusted so that when the Residency descriptor status is either not supplied (i.e., left blank) or submitted with the value ‘R,’ the handle of ‘R-HC’ appears, indicating the student should be included in the Resident Head Count. This change will be occurring across all applicable tabs within WiSFiP. Users now have the ability to sort information by agency name. Visible information is also limited to the user’s active years (The years they are/were actively associated with an agency). Team efforts are underway between the DPI’s Applications Development Team and the School Finance Support Team to create better support for CESA staff on the WISEdata Finance application. The teams are aligning their workload to accomplish the proper displaying of CESA Name, Agency ID, and the Role. These changes should be visible by the end of October. Nothing Significant to Report (NSTR) The District Library Plan is a new data collection for the 2023-24 school year. This collection is still in testing/ development mode. This data collection is only required from public schools, and is based on state legislation (PI 8.01(2)(h)). District Library Plan data is entered into WISEadmin Portal. Required data elements are: Going forward, Cyber Incident Email Notifications will be sent to all WISEadmin users, in all roles with the WISEadmin Portal: Agency, Districts Admin, and Tech Coordinator. No Updates The Acknowledgment page on WISEadmin was showing the message, “There was a severe error.” This has been corrected and is displaying normally again. Bug fixes in this release include: The Instructions text in WISEadmin Portal has been updated to clarify that authorization for STAR assessment sharing is processed outside of WISEadmin Portal. The Agency Contacts table in WISEadmin Portal now shows school years in the same format as WISEdata Portal. For example, the current school year appears as "2021-2022" instead of "2022." In Ed-Fi Credential, the EdOrgs with L2 Messages and Record count table has been updated to filter out inactive LEAs, which can help sort through LEA data. For release notes prior to 10/11/2021, refer to the historical release notes page.
WISEadmin Portal:
WISEadmin Portal: Server Error Resolved
WISEadmin Portal: District Library Plan Timestamp
WiSFiP:
WiSFiP: ETL Failing to Complete
WiSFiP: Repair to Calculation for SFJ
WiSFiP: Count Inclusion for Primary and Non-Primary Enrollments
WISEdata Finance (WDF)
WISEadmin Portal: Data Errata Screen
WISEadmin Portal: Server Error
WISEadmin Portal: District Library Plan Approval Functionality
WISEadmin Portal: Data Errata Screen
WISEadmin Portal: Submenu on Admin Screen
WISEadmin Portal: Data Errata Screen
WISEadmin Portal: Role Privileges
Other WISE Application Releases
WiSFiP:
WiSFiP: Label Change
WiSFiP: International Student Reporting Improved
WISEdata Finance (WDF)
WISEadmin Portal: Data Errata Screen
Category and Subcategory Tools Added
School Year of Affected Data
WISEadmin Portal: Submenu on Agency Contacts Screen
WISEadmin Portal: District Library Plan User Interface
Implementation Year From and Implementation Year To Modified:
District Library Plan: Read Mode
WiSFiP:
WISEdata FInance Portal:
WISEadmin Portal: Bug Fix for Agency Contacts Screen
WiSFiP: Exports
WISEadmin Portal:
WiSFiP: Improvement to the Display of Membership Calculations
WISEadmin Portal:
WiSFiP: Edit to Pupil Count Category Handle for Residency Status
WISEadmin Portal: : Enhancements Made to ‘Change Agency’ Screen
WISEdata Finance Portal: Changes Coming to Improve Support for CESA Staff
WISEadmin Portal:
WiSFiP (Pupil Count Pilot - Year 2):
WISEdata Finance Portal:
WISEadmin Portal:
PALS Assessment Export
Other WISE Applications:
WISEadmin Portal:
WISEadmin Data Migration Complete
District Library Plan & District Library Plan Report
The District Library Plan has two main parts:
WISEadmin Portal:
WISEadmin Portal:
Other WISE applications:
Acknowledgment Page:
WISEadmin Portal:
Bug Fixes
[WISEadmin Portal] Clarified Instructions for STAR Assessment Sharing
[WISEadmin Portal] Agency Contacts Table Now Shows School Year in Clearer Format
[Ed-Fi Credential Vendor Update] Inactive LEAs No Longer Appear on L2 Message and Record Count Table