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WISEstaff: Info, Help and User Guide

WISEstaff logo for the Wisconsin Department of Public Instruction

Click the links below to navigate to different sections of this page:


What is WISEstaff?

What is WISEstaff?
WISEstaff is a secure web application within WISEdata used to maintain required information about school staff members.
The WISEstaff data collection facilitates the collection of agency staff demographic and assignment data. The WISEstaff data is used for multiple purposes and satisfies multiple reporting requirements.
One such requirement is the Annual Agency Certification Audit completed by the DPI Licensing, Educator Advancement and Development (LEAD) Team. More details, including a timeline for the current year's audit, can be found on the WISEstaff Annual Data Collection page

How Do I Access and Login to WISEstaff?


To access the WISEstaff application you must log into the application via WISEhome.

If you need assistance with learning how to login to WISEhome, please visit the WISEhome and WISEsecure Information page for details and instructions.

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WISEstaff: Suggestions for Getting Started

WISEstaff Reference Guide for Administrators

If your purpose on the WISEstaff application is to complete items for the preliminary audit or in preparation for the snapshot, it is recommended that you start on the Staff Collection Checklist section.

Using the Staff Collection Checklist and the Data Quality Dashboard is the most effective way of navigating through the WISEstaff application because of how information is listed and mostly because the hyperlinks on each bring you directly to the screen in WISEstaff with just a click.

The tutorial below has information listed according to the order it appears on WISEstaff. moving across the menus and tabs, from left to right. The term ‘menu’ refers to the terms listed in the top/purple row of WISEstaff. The term ’tab’ refers to the items listed below each menu item in the bottom/ white row.

WISEstaff menu across the top, with unique tabs underneath

Since the Staff Collections Checklist and Data Quality Dashboard will not follow this same sequence, you will need to utilize the hyperlinks throughout the tutorial to follow information on steps that require the use of multiple menus and tabs.

WISEstaff: User Guide

WISEstaff WISEid toggle The WISEstaff portal is very nearly identical to the WISEid portal. You should also notice that by clicking on the expander tool (tiny triangle) next to the words WISEstaff in the upper left corner, you can toggle between WISEid and WISEstaff, as some     functions in one portal require work to be completed in the other.

  Across the top of the WISEstaff portal screen is a dark colored band with the following menu topics:


  • Home Overview
  • Data Quality Dashboard
  • Staff Collection Checklist

Staff Collection Checklist Step-by-Step Guide: Use this to complete steps for the Annual Staff Audit.

Information on Entity IDs can be found on the WISEstaff Home menu. 

Message Center

  • Message Center Overview
  • Agency Notifications
  • Change Requests
  • Duplicate Merge Requests
  • Notification Inbox

Person Search

  • Person Search Overview
  • Person Search/Edit
    • Person Edit
    • Add Contracts
    • Add Assignments
    • View License Requirem'ts
    • Licensing Information
    • Create Staff
  • Report Duplicates

Manage Staff Data

  • Manage Staff Data Overview
  • Certify Data
  • Copy Staff Files
  • Enter Aggregate FTE
  • Licensing Download
  • Staff Download
  • Upload Staff Data
  • Validate Staff Data
  • View Upload Results


  • Reports Overview
  • Admin/Salary Fringe
  • Aggregate Staff
  • All Staff
  • Audit Results
  • FTE Summary
  • Salary/Fringe Variance
  • Salary Report
  • Staff Corrections Form
  • Staff List


  • Resources Overview
  • Assignment Code List
  • Update Contact Info
  • User Privileges
  • WISEstaff Feedback

Need Help?

  • Need Help? Overview
  • WISEstaff help Ticket
  • Site Map
  • User Guide
  • Get Licensing Help


Each menu, when clicked, will show a row of tabs below, indicating functions within each menu. This tutorial will walk through each of the menu topics and the functions of their respective tabs.

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WISEstaff FAQ & Use Cases

Have a question or scenario you’d like to see posted on this website? Please submit a Help Ticket so we can support you and other users by providing information driven by customer needs.

Want help from a live DPI employee about a WISEstaff or WISEid question for your agency? Please join us! Every Tuesday at 11am there is a WISEstaff & WISEid User Group. The WISEstaff and WISEid User Group Agenda  allows Users like you to add questions to our agenda as a comment, and also provides the link you need to join the Teams Meet. 

Check the WISE Events Calendar for the WISEstaff User Group Call.

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Didn't FInd What You Needed?

The Customer Services Team is here to help!

Please submit a Help Ticket so we may better assist you.

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