2017-18 OCR - Collection Survey Tentative Timeline
Tentative 2017-18 CRDC Schedule
- November 16, 2018: Official Close of the AWS
- January 7 –16, 2019: The Submission System will open to SEAs to test their files
- January 16 –22, 2019: The test load data within the system will be cleared
- January 23, 2019: The Submission system will be reopened to SEAs to submit final data
Opening to the LEAs
- February 6, 2019: Submission system opens to Wisconsin LEAs
About the Civil Rights Data Collection (CRDC)
In the summer of 2018, the Office of Civil Rights (OCR) in the Department of Education will conduct the biennial Civil Rights Data Collection (CRDC) from local education agencies (LEA) in Wisconsin. In October 2017, OCR received Office of Management and Budget approval to require all LEAs in the country, including public school districts, charter schools, juvenile justice facilities, alternative schools, and schools serving only students with disabilities, to respond to the CRDC for the 2017-18 school year.
The CRDC Survey is not a DPI survey. It is issued by the U.S. Department of Education Office for Civil Rights and is a mandatory data collection, authorized under the statutes and regulations implementing Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and others. The U.S. Office for Civil Rights collection tool is not currently available. Click this CRDC Survey link once available to reach the application website.
Data from the survey is stored in the Office for Civil Rights database (OCR) and used nationally to analyze civil rights indicators and to ensure equity of educational opportunity to our nation's children.
Partners Support Center and U.S. Department of Education CRDC 2017-18 Resources:
- Advanced Website Tool - OCR target open date of October 2018
- U.S. Department of Education--Office of Civil Rights CRDC Survey Tool - OCR target open date of January 2019
- Updated 5/30/18: 2017-18 CRDC General Overview, Changes, and List of Data Elements
- Updated 5/30/18: Data Elements
- Updated 5/24/18: 2017-18 CRDC School Form
- Updated 5/24/18: 2017-18 CRDC LEA Form
- Visit the Partners Support Center Resource Center website for Data Tips.
- Check out the Getting Started web page for tutorial videos or the Preparation Resources on the GRADS360 website.
WI DPI CRDC Online Resources
- 17-18 CRDC LEA User Group Agenda - Access Recordings and Question and Answers
- CRDC LEA Data Support Plan, updated 8/22/18
- Course Code Matrix, updated 9/21/18
- CRDC Flat File Specifications, updated 8/28/18
- WUFAR-to-CRDC template updated 7/13/18
Use this template to help complete the FINANCE expenditure questions on the CRDC. The template helps you determine which WUFAR codes apply to which question. It will not completely answer all the questions but can provide some additional confidence. We welcome your feedback on this template!
SEA of Wisconsin Articles to LEAs:
- Join our WI DPI Civil Rights Data Collection (CRDC) Google+ Community
- CRDC – Advanced Website Closing October 31, 2018, posted on 10/29/18
- CRDC – Advanced Website Opening October 1, 2018, posted on 9/21/18
- CRDC – Advanced Website Opening October 2018, posted on 8/29/18
What is the Data Support Project?
DPI provides PARTIAL data files to districts to help complete the CRDC survey. About 60 percent of the data an LEA submits is replicated in state data, such as in the WISEdata Roster data collection. By converting the identical data that an LEA submits to DPI into a CRDC compatible file format, the CRDC survey burden on LEAs is greatly reduced. Accuracy and timeliness is increased as well.
WI DPI CRDC Contacts
Susan Rose-Adametz,Technology Coordinator
(608) 267-9013 firstname.lastname@example.org
Sara Baird, Project Sponsor, Civil Rights Compliance Officer
(608) 266-9609 email@example.com
Frequently-asked Questions (FAQ)
- Should You Report Homeschool Students enrolled in 1 or 2 classes within your district? Since students are to be counted where they are receiving 50% or more of their education, the students enrolled in 1 or 2 courses from homeschool would not be included in the student counts for those courses.
- Finance Data: Is there more guidance on finance data questions? See the CRDC Portal, data field definitions, and tip sheets. The WUFAR-to-CRDC template, updated July 13, 2018, is also available for reporting those expenditure questions.
- Is DPI asking for this CRDC data? DPI is not. The federal agency asking for this data is the Office for Civil Rights in the Dept. of Education, Washington, DC. DPI assists districts completing the federal survey by extracting data schools submitted to DPI and pre-populating the CRDC format. DPI data should be carefully checked and overwritten if incorrect. Remember, this is your district's data. DPI pulls in the data as it was submitted.
- What if we don't want DPI's help? To opt out of all emails from DPI, send Susan Rose-Adametz an email request.
- I'm getting emails, but I'm not the right person to contact about this survey. Your superintendent should help determine who are the CRDC primary and backup contacts. You can update your contacts in the CRDC Advanced Website interface, but DPI will not get this information automatically. Change your contact persons by logging into the CRDC Advanced Website and selecting ADMIN > LEA Contacts.
- Why can't DPI do the survey for us? DPI is not allowed to complete the survey. The law requires the school district to load or to participate in the one-time DPI file upload and certify the civil rights survey. Also, districts may want to change data that DPI provides. You have the right and the opportunity to change any data we pre-populate in the federal interface.
- Why is DPI only sending partial data? There's some data we don't collect from districts, such as teacher absences, sports, physical restraint, in-school arrests, etc. DPI is pulling as many answers as possible from collections, such as WISEdata--Roster, WISEstaff, and School Directory. DPI will not have all student enrollments in Roster courses. WISEdata Roster did not allow secondary student enrollments and DPI is planning to correct this in a future release.
- How do I know what DPI will send or not send? The CRDC Data Support Matrix (see link above) shows all the question numbers, and we indicate by question what data DPI collects. If DPI doesn't send data (on matrix = NO), the district must supply it and enter that data into the federal CRDC interface. DPI will extract data from the WISEdata collection once districts have completed their 2017-18 End of Year reporting deadlines. Districts can always change any data by typing over it in the CRDC survey web interface.
- How will we receive the DPI data files? DPI will send the data files directly to the federal interface. Your district will see the data pre-populate your questions. Reminder, this is your district's data as submitted to DPI. If it is incorrect, you may change it.
- When do the DPI files arrive? How will I get them? DPI will pull approximately 60 percent of your data after the 2017-18 End of Year collection deadline. Your data from DPI will fill out approximately 60 percent of your survey and be uploaded to the CRDC interface where the data will flow into your survey. No files to upload!
- We're late getting started. How does our district get caught up? Email us. We can walk you through it. Check out WI DPI Civil Rights Data Collection (CRDC) Support for Districts and join the WI DPI Civil Rights Data Collection (CRDC) Google+ Community for the latest announcements, LEA and All Schools forms, date element mapping, LEA deliverables, and deadlines.
- Looking at the Flat File Specifications, it appears that our district has no work for LEA Part 2. Is this correct? This is correct. All the answers for LEA Part 2 will be supplied by DPI. Why? Wisconsin does not have GED-preparation programs. Our HSED programs are different than a GED credential and not what the feds are looking for in these answers. This statewide answer has been confirmed in writing by the OCR.
- What are my schools' NCES numbers? How do I look them up? An NCES number is the federal number assigned to your school for reporting purposes. Look them up in an NCES School and District Search.
2015-16 GENERAL DISCLAIMERS:
- RESPONSIBILITIES: The federal CRDC survey is mandatory, but your use of DPI state data files is voluntary. Data files are provided by DPI as a value-added service to Wisconsin school districts. Districts that do not supply data to DPI, such as private schools, cannot be supported. If your opt-in choice is NO (not checked), the burden for compiling data is solely the responsibility of the school district. It is the district's responsibility to evaluate whether or not the data provided by DPI is sufficient and accurate enough for local CRDC reporting. DPI can provide only partial survey answers, and the remainder must be supplied by the local district in accordance with the Data Matrix and Course Code Matrix.
- DATA DELIVERY: The CRDC survey schedule conflicts with the DPI data collection close dates. Given this conflict, DPI will make every effort to deliver accurate and timely data to districts based on the condition of your data at file generation time. Once delivered to the school district's CRDC interface section, DPI will not revise the data files. All explanations of data sources and calculations are available in the Data Support matrix. DPI reserves the right to reduce the number of supported survey questions and will immediately notify districts should this occur.
- QUALITY CHECKS: DPI data file quality is based on the data quality that districts build into their own DPI data collections. If a district knows that issues exist with the district's submission for a given collection, especially with the data elements used in the CRDC survey, local data sources should be used rather than the DPI-provided data. Districts must confirm the quality of DPI data. Any and all data in the DPI data files can and should be overwritten where local data provides a more accurate answer.
- DATA USE: The data files DPI sends to districts should only be used to complete the CRDC survey. Data should not be used for any other purpose due to the unique formatting and data definitions.
- DATA DEFINITIONS: In most cases, the DPI data definitions as found in our state collections match the definition requested in the CRDC survey. In other cases, the state definition is close but not identical to what CRDC requires. DPI will make as close a match as possible within our collections. The DPI data sources used, including filtering criteria, are listed in the CRDC Data Support Matrix document. Ultimately, interpretation of the data definitions to produce a survey answer is the responsibility of the district in conjunction with the federal CRDC staff.
- PRIVACY: The CRDC data is un-redacted at the school level and thus falls under DPI student data privacy guidelines. DPI will neither release your district's project data files to the public nor post it on the web. Your data files will only be released securely to the CRDC contacts registered with the CRDC. Contact us for information on data privacy.
- CONTACTS: The Department of Public Instruction Project Sponsor, Civil Rights Compliance Officer is the owner of this project.