2020-21 Office of Civil Rights - Collection Survey Timeline
- October 4 - November 5, 2021 - Registration: The OCR Submission System will open for LEAs to update and verify contact information and their list of active schools.
- Collection Tools: Use tools to review data elements and prepare for the collection.
- Updated March 15, 2022: The OCR Submission System for the 2020–21 CRDC will open on December 13, 2021, to all local educational agencies (LEA) and state educational agencies (SEA) assisting their LEAs with the 2020–21 school year data submission. All LEAs and SEAs assisting their LEAs have received an extension and must submit their data by the April 8, 2022, updated close date.
- Spring and Summer 2022: Certify Data - Review submitted data and resolve any errors and warnings.
- Data Quality: Review the data for quality.
- To prepare for the 2020–21 CRDC, LEAs should use the updated 2020–21 CRDC forms that are available on the CRDC website and the CRDC Resource Center website. OCR also encourages you to contact the CRDC Partner Support Center for technical assistance via email or by phone (855-255-6901). The Center is staffed with experts who are here to support you in fulfilling this important responsibility.
WI DPI CRDC Online Resources
- Join our WI DPI Civil Rights Data Collection (CRDC) Google+ Community
- CRDC LEA Data Support Plan V1.3
- CRDC Flat File Specifications, updated 8/16/21
- 2020-21 Roster Course Code Matrix (SCED Version 7)
DPI SEA Communications to WI LEAs:
- OCR CRDC Submission System Announcement - Close Date April 8, 2022
- CY 2020-21 CRDC – Announcements (10/15/2021)
- REQUIRED! 2020-21 CRDC Registration Deadline Reminder! (11/4/2021)
- OCR CRDC Submission System Opens on December 13, 2021 (12/10/2021)
- OCR CRDC Submission System is Open for LEA Submission (12/14/2021)
Office of Civil Rights (OCR) Articles to LEAs:
10/18/2021: Today, the U.S. Department of Education’s Office for Civil Rights (OCR) announced that it has submitted to the Federal Register for public comment a proposed Civil Rights Data Collection Information Collection Request (ICR) for the 2021–22 school year. The ICR details civil rights data that OCR intends to collect from the nation’s public schools and school districts. OCR plans to introduce new data elements, such as those relating to students’ educational experiences during the COVID-19 pandemic, as well as restore key data elements from previous collections. The public has 60 days to provide comments on the proposed collection. The announcement and the proposed 2021–22 CRDC data elements are available here. The ICR will be posted in the Federal Register at https://www.federalregister.gov by November 19, 2021.
- The U.S. Department of Education’s Office for Civil Rights (OCR) sent a letter to district superintendents announcing that it will administer a 2021-22 Civil Rights Data Collection (CRDC), marking the first time that OCR has conducted a CRDC, including all public school districts and their schools, two school years in a row—2020-21 and 2021-22.
Office of Civil Right (OCR) Civil Rights Data Collection (CRDC) Background
Since 1968, the U.S. Department of Education (ED) has conducted the Civil Rights Data Collection (CRDC) to collect data on key education and civil rights issues in our nation's public schools. The collection was formerly administered as the Elementary and Secondary School Survey (E&S Survey).
The CRDC collects a variety of information including student enrollment and educational programs and services, most of which is disaggregated by race/ethnicity, sex, limited English proficiency, and disability. The CRDC is a longstanding and important aspect of the ED Office for Civil Rights (OCR) overall strategy for administering and enforcing the civil rights statutes for which it is responsible. Information collected by the CRDC is also used by other ED offices as well as policymakers and researchers outside of ED.
For further general information about the CRDC, visit the CRDC FAQ page.
OCR - 2020-21 CRDC
On December 28, 2020, OCR received OMB approval to require all local educational agencies (LEA) in the country, including every public school district, charter schools, juvenile justice facilities, alternative schools, and schools serving only students with disabilities to respond to the CRDC for the 2020-21 school year. Changes were made to the CRDC, which had the net effect of reducing burden on school districts. The 2020-21 CRDC survey includes new questions that will collect key data in areas of increasing civil rights concerns such as incidents of rape, attempted rape, or sexual assault committed by school staff members and incidents of harassment and bullying based on perceived religion or shared ancestry. For more details about changes in the 2020-21 CRDC, go to Questions and Answers PDF (322.4K).
CRDC Resource Center and U.S. Department of Education CRDC 2020-21 Resources:
- U.S. Department of Education--Office of Civil Rights CRDC Survey Tool - OCR (TBD)
Visit the Civil Rights Data Collection Resource Center website to either Search Resources from their Home page, or click "Collaborate" to visit their Public Domain Clearinghouse of Documents.
What is the Data Support Project?
DPI provides PARTIAL data files to districts to help complete the CRDC survey. About 60 percent of the data an LEA submits is replicated in state data, such as in the WISEdata Roster data collection. By converting the identical data that an LEA submits to DPI into a CRDC compatible file format, the CRDC survey burden on LEAs is greatly reduced. Accuracy and timeliness is increased as well.
WI DPI CRDC Contacts
Susan Rose-Adametz, Project Manager
(608) 267-9013 firstname.lastname@example.org
Sara Baird, Project Sponsor, Civil Rights Compliance Officer
(608) 266-9609 email@example.com
Frequently-asked Questions (FAQ)
What are my schools' NCES numbers? How do I look them up? An NCES number is the federal number assigned to your school for reporting purposes. Look them up in an NCES School and District Search.
Should You Report Homeschool Students enrolled in 1 or 2 classes within your district? Since students are to be counted where they are receiving 50% or more of their education, the students enrolled in 1 or 2 courses from homeschool would not be included in the student counts for those courses.
Is DPI asking for this CRDC data? DPI is not. The federal agency asking for this data is the Office for Civil Rights in the Dept. of Education, Washington, DC. DPI assists districts completing the federal survey by extracting data schools submitted to DPI and pre-populating the CRDC format. DPI data should be carefully checked and overwritten if incorrect. Remember, this is your district's data. DPI pulls in the data as it was submitted.
I'm getting emails, but I'm not the right person to contact about this survey. Your superintendent should help determine who are the CRDC principal and alternate contacts. You can update your contacts in the CRDC Survey Tool. Registration will open November 4, 2021. Prior to November 4th please send all LEA contact updates to the PSC via phone (855) 255-6901 or email at firstname.lastname@example.org.
Why can't DPI do the survey for us? DPI is not allowed to complete the survey. The law requires the school district to load or to participate in the one-time DPI starter file upload and certify the civil rights survey. Also, districts may want to change data that DPI provides. You have the right and the opportunity to change any data we pre-populate in the federal interface.
Why is DPI only sending partial data? There's some data we don't collect from districts, such as teacher absences, sports, physical restraint, in-school arrests, etc. DPI is pulling as many answers as possible from collections, such as WISEdata Enrollment, Roster, WISEstaff, and School Directory. DPI will not have all student enrollments in Roster courses. WISEdata Roster does not allow secondary student enrollments and DPI is planning to correct this in a future release.
How do I know what DPI will send or not send? The CRDC Flat File Specifications, updated 8/16/21 shows all the question numbers, and we indicate by question what data DPI collects. If DPI doesn't send data (on matrix = None), the district must supply it and enter that data into the federal CRDC interface. DPI will extract data from the data warehouse once districts have completed their 2020-21 End of Year reporting deadlines. Districts can always change any data by typing over it in the CRDC survey web interface.
How will we receive the DPI data files? DPI will send the data files directly to the federal interface. Your district will see the data pre-populate your questions. Reminder, this is your district's data as submitted to DPI. If it is incorrect, you may change it.
We're late getting started. How does our district get caught up? To prepare for the 2020–21 CRDC, LEAs should use the updated 2020–21 CRDC forms that are available on the CRDC website and the CRDC Resource Center website. OCR also encourages you to contact the CRDC Partner Support Center for technical assistance via email (email@example.com) or by phone (855-255-6901). The Center is staffed with experts who are here to support you in fulfilling this important responsibility.
DPI will continue to update our WI CRDC Support for Districts web page, https://dpi.wi.gov/wise/federal-reporting/crdc with timeline updates, LEA announcements and resources that we provide.
2015-16 GENERAL DISCLAIMERS:
RESPONSIBILITIES: The federal CRDC survey is mandatory, but your use of DPI state data files is voluntary. Data files are provided by DPI as a value-added service to Wisconsin school districts. Districts that do not supply data to DPI, such as private schools, cannot be supported. If your district did opt out of DPI pre-populating the two starter files, the burden for compiling data is solely the responsibility of the school district. It is the district's responsibility to evaluate whether or not the data provided by DPI is sufficient and accurate enough for local CRDC reporting. DPI can provide only partial survey answers, and the remainder must be supplied by the local district in accordance with the Data Matrix and Course Code Matrix.
DATA DELIVERY: The CRDC survey schedule conflicts with the DPI data collection close dates. Given this conflict, DPI will make every effort to deliver accurate and timely data to districts based on the condition of your data at file generation time. Once delivered to the school district's CRDC interface section, DPI will not revise the data files. All explanations of data sources and calculations are available in the Data Support matrix. DPI reserves the right to reduce the number of supported survey questions and will immediately notify districts should this occur.
QUALITY CHECKS: DPI data file quality is based on the data quality that districts build into their own DPI data collections. If a district knows that issues exist with the district's submission for a given collection, especially with the data elements used in the CRDC survey, local data sources should be used rather than the DPI-provided data. Districts must confirm the quality of DPI data. Any and all data in the DPI data files can and should be overwritten where local data provides a more accurate answer.
DATA USE: The data files DPI sends to districts should only be used to complete the CRDC survey. Data should not be used for any other purpose due to the unique formatting and data definitions.
DATA DEFINITIONS: In most cases, the DPI data definitions as found in our state collections match the definition requested in the CRDC survey. In other cases, the state definition is close but not identical to what CRDC requires. DPI will make as close a match as possible within our collections. The DPI data sources used, including filtering criteria, are listed in the CRDC Flat File Specifications, updated 8/16/21 document. Ultimately, interpretation of the data definitions to produce a survey answer is the responsibility of the district in conjunction with the federal CRDC staff.
PRIVACY: The CRDC data is un-redacted at the school level and thus falls under DPI student data privacy guidelines. DPI will neither release your district's project data files to the public nor post it on the web. Your data files will only be released securely to the CRDC contacts registered with the CRDC. Contact us for information on data privacy.
CONTACTS: The Department of Public Instruction Project Sponsor, Civil Rights Compliance Officer is the owner of this project.