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WISE Data Elements
Actual Discipline Action Length indicates the actual length in school days of a student's disciplinary assignment
Agency is the valid DPI-assigned LEA number of the education agency.
Four-digit code denoting the staff member's general realm of assignment and related work subject/tasks
Attendance is contact between a student and a teacher during which district-supervised PK-12 educational services are provided. Attendance policies are set by the school district, and the schools in the district must adhere to these attendance policies.
Behavior for which the offender is deemed the perpetrator of an incident. Behaviors are ranked in order of severity with handgun being the most severe.
For firearm-related incidents which have one or more associated disciplines, but no disciplinary action is an expulsion, this description must provide the reason why the student did not receive the mandatory expulsion.
Bilingual Program refers to whether or not the staff member teaches in a state or locally-funded bilingual education program
Birth date is the date the student was born, including day, month, and year. Month, day, and year of birth shall be submitted using the mm/dd/yyyy format. WISEid is considered the official source of birth date.
Birth city, county, country, and state are optional and are primarily used to assist with identification and student matching.
This Yes/No identifier indicates that a student is attending a private school participating in the Milwaukee, Racine, or Wisconsin Parental Choice Program. This element must NOT be submitted by public schools.
A school is an administrative unit dedicated to and designed to impart skills and knowledge to students. A school is organized to efficiently deliver sequential instruction from one or more teachers.
Name defines the portion of a typical daily session in which students receive instruction in a specified subject (e.g., morning, sixth period, block period, or AB schedules).
Classroom Identification Code defines a unique number or alphanumeric code assigned to a room by a school, school system, state, or other agency or entity.
Classroom Position Descriptor defines the type of position the staff member holds in a specific class/section.
Completed Term indicates whether or not a student was enrolled until the end of the most recent school term.
Composite English Proficiency Level determines which English Language Proficiency Code to enter in your SIS and push to WISEdata. Composite English Proficiency level is based on the results of the DPI-approved ELP Test as provided to DPI by the ELP testing contractor for the most recent previous administration of this test (i.e., ACCESS for ELLs®).
Number of days a staff member is contracted by an agency to work
Total of all items under Object Code 200 Employee Benefits in the WUFAR Handbook. They are 210 Retirement, 220 Social Security, 230 Life Insurance, 240 Health Insurance, 250 Other Employee Insurance, and 290 Other Employment Benefits, including cash payments in lieu of benefits
Amount of money specifically cited in the regular contract between the staff member and the hiring LEA
Coordinated Early Intervening Services (CEIS) are intended for students who have not been identified as students with disabilities under IDEA and who do not yet have an IEP but who are determined to need additional academic and behavioral supports to succeed in general education. Coordinated Early Intervening Services may be used for students in kindergarten through grade 12, with a particular emphasis on students in kindergarten through grade three.
Count Date Status indicates whether a student is eligible to be included in Public Enrollment counts for the Third Friday of September count date and/or the October 1 child count. See Receiving Services on a Count Date.
Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date.
Count Date Inclusion denotes whether a student is enrolled and receiving services to be eligible for credit on the count date.
A reference to the related DPI-populated Course resource, including its information, such as the ID of the Educational Organization that defines the curriculum and courses offered, often the LEA or school, or the actual code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.
Credential Type refers to the kind of completion certificate the student attained after completing high school.
A limited range of WISEdata requirements applies to (1) parentally-placed private school students receiving special education or related services from school districts under service plans (PPP-SP) and (2) students receiving their primary PK-12 educational services from WI Department of Corrections (DOC) and/or WI Department of Health Services (DHS).
Reporting Disability is indicated in the pupil’s individualized education plan (IEP) or individualized service plan (ISP). Only one primary reportable disability can be submitted to WISEdata. The impairment that is most disabling shall be reported as the primary reportable disability.
Unique identifier of the Discipline Action resource
Identifier assigned by the local education organization to the discipline action.
The date on which the discipline action started. The discipline date must occur on or after the incident date.
Discipline Descriptor is a type of action, such as removal from the classroom, used to discipline the student involved as a perpetrator in a discipline incident.
Unique identifier of the Discipline Incident resource
A locally assigned unique identifier (within the school or school district) to identify each specific incident or occurrence.
Reference to the related Discipline Incident resource, including the Incident Identifier and School ID.
Number of school days during which student is removed for this school term, incident, and disciplinary action.
Reference to the related school resource, i.e., the school ID as assigned by the State Education Agency (SEA).
Reference to the related student resource, i.e., the unique student ID.
For WISEdata collection purposes, the data element District (also known as Submitting District) is the code for the agency submitting the WISEdata record.
Resident District is based on where the student typically sleeps at night. This may be at home, in an institution, or in any other facility.
District Accountable is the district accountable for student outcomes, which will generally be the district submitting to WISEdata.
Following an expulsion, this data element applies if the student had early reinstatement conditions to return to school prior to the end of the expulsion.
An economically disadvantaged student is a student who is identified by Direct Certification, who is a member of a household that meets the income eligibility guidelines for free or reduced-price meals under the National School Lunch Program (NSLP), or who is identified by an alternate mechanism, such as the alternate household income form. Every student in every grade in every school is to be queried each year to find economically disadvantaged status.
A reference to the related education organization resource, i.e., the Local Education Agency ID.
Educational Environment reflects the extent to which students with disabilities are educated with their non-disabled peers. It does not reflect the amount of special education services and/or related services. This field is required for all students with disabilities for WISEdata collection records.
The effective dates are the entry and exit dates when a student receives educational services from a school during a period of continuous enrollment at a school and is designated by WISEdata logic if overlapping enrollments occur.
ELL Served indicates if a student who is an English Language Learner (i.e., English Language Proficiency code 1-5) is served in English language instruction educational programs designed for English Language Learners (ELLs) and if the program is funded by Title III.
English language proficiency classifications are defined in PI 13.08 Wis. Admin Code. Students with English language proficiency classifications of 1-5 are considered Limited English Proficient (LEP). For students in grade levels KG to 12, the value reported is expected to correspond to the results from the most recent administration of the ACCESS for ELLs exam.
The school enrollment date is the date a student initially receives educational services from a school during a period of continuous enrollment at a school. An exit date is the date a student withdraws or exits a school and no longer receives services. A separate enrollment and exit withdraw date pair is required for each continuous period of enrollment at any given school.
Th Entity ID is a DPI-assigned Educator File Identification Number.
Exit type describes the circumstances under which the student exited from a school. Exit type is required any time there is an exit date.
When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the expected transfer district to respond to the question "Did the student move to your district on or before the count date?"
When Exit Type=ETC and an inter-district transfer was expected (i.e., the expected transfer district is not the submitting district), then WISEdata requires the school/district anticipating and/or receiving the incoming student to be entered in the field for Expected Transfer School/District.
Free Appropriate Public Education (FAPE) responsible school fields are required for data submission and should always be completed. The school/district identified as FAPE responsible will be held accountable.
Code that coordinates to the staff member's final salary as reported by the agency
Food service eligibility is an indicator of whether or not a student receives full-priced, reduced-priced, or free lunch under NSLP or has an unknown eligibility status.
Number that reflects the amount of work a staff member will complete at a particular agency in a school year
Sex Type in WISEdata, known as Gender in WISEid and WISEdash, shall be submitted as Male or Female. WISEid is considered the official source of gender.
Grade level is the level of the educational program studied by a student or instructed by teaching staff. When grade level changes during a period of enrollment, report the grade level at the time of exit.
Month, day, and year of the first day and the last day of the grading period.
Descriptor defines the name of the grading period during the school year in which the grade is offered (e.g., 1st cycle, 1st semester).
The unique identifier of the resource assigned to a school by the State Education Agency (SEA).
The total days available for educational instruction during the grading period, such as 180.
code that corresponds to the highest level of education the staff member has attained
Homeless status is an indication of whether a student is homeless. Homeless students lack a fixed, regular, and adequate nighttime residence.
The Student Special Education Program Association is expected for 2016-17 only for IDEA Eligible students. This field is expected to be ‘Yes’.
The IEP Begin Date is the implementation date as documented on the notice of placement of the most recent IEP (Forms P1 or P2).
The IEP End Date is the end date of services listed in the most recent IEP’s program summary (Model I-4), usually one year less one day from the IEP begin date.
Immigrant (Title III) is an indication of whether or not a student qualifies as an immigrant under Title III, Section 3301 (6) of the ESSA.
Date the incident resulting in removal occurred. The incident date must occur within the reporting school year and within an active enrollment period for the associated school.
The Last Evaluation Date is the date of the last special education evaluation that was not waived.
optional, unique field used by an agency for verification purposes to make sure the correct local staff record is linked to the appropriate record submitted and used by DPI
Required field an agency uses to include the staff member's local assignment title as it's known at that particular location
Unique field used by an agency for verification purposes to make sure DPI uses the correct local staff contract record
Local course code defines the the LEA-assigned local code that identifies the organization of subject matter and related learning experiences provided for the instruction of students.
Local course title defines the descriptive name given to a course of study offered in the school, if different from the SCED Course Title.
Local Person ID is a unique field used by an agency to cross-reference and join a local system’s person ID to the state system’s WISEid. Local Person ID Type defines whether the ID is for a staff or student.
optional field used for anything districts would like to add about the staff member
Years employed by an educational agency down to the half-year mark
Long-Term Substitute refers to whether or not the assignment is performed by a long-term substitute (assignment over 45 days)
Max Age Year is the final school year for a student's inclusion in SPR and other statistics (i.e., student is 21 before the beginning of the next school term).
Medium of Instruction Type defines the media through which teachers provide instruction to students and how students and teachers communicate about instructional matters, for example, technology-based instruction in classroom correspondence, face-to-face instruction, virtual/online, distance learning center-based instruction, etc.
Migrant Status is an indication of whether or not a student is a migrant student. A Certificate of Eligibility (COE) must be on file in the district verifying the student's eligibility. A "migrant student" is defined as a student who is, or whose parent/guardian is, a migratory fisher, dairy worker, or agricultural worker, AND who in the preceding 36 months has moved from one school district to another in order for the worker to obtain temporary or seasonal employment in agricultural or fishing work.
This data element identifies if the duration of the expulsion has been modified from the federally-required one year of expulsion for a fire arms incident.
Continuous (or near continuous) enrollment of a student in a school, measured in months. Months accumulate from school term to school term. If during any school term or successive school terms a student exits then re-enrolls at the same school and the interruption in enrollment status exceeds a month, then Months in School starts over at zero.
Native Language is the language or dialect first learned by an individual or first used by the Parent/Guardian with a child. This term is often referred to as primary language. This field is required for WISEdata records if either English Language Proficiency Code = 1 - 5 or Immigrant (Title III)= Y (regardless of Grade Level).
first, last, and **middle At least one parent or guardian name is required for students under age 18. The Type shall be submitted as Mother, Father, Guardian, or Other.
Parentally-Placed Private (PPP) indicates a student was placed by a parent or guardian in a private school, but the student receives special education or related services from the submitting district that meets State standards under a service plan (34 CFR 300.452--300.462).
Code corresponding to the position of the staff member for his or her job assignment
A dropout is a student who discontinued school enrollment without obtaining a high school completion credential. A Possible Full-Term Dropout is a student who completed the school term associated with a record in the most recent previous WISEdata collection but who is not known to be continuing in the next school term.
A Yes/No identifier indicating whether or not the school submitting the student record to the WISEdata API is providing the primary educational services for the student OR provides Special Education Services included in an IEP or ISP for a student enrolled at a private school.
Program Schedule is the schedule of the educational program in which a student is enrolled. While most district educational programs operate on a similar schedule, certain educational programs have significantly different schedules, especially programs for younger students.
Programs, including Bilingual/ESL, World Language, and Dual Enrollment, will be collected here with a specific code set for each. Only one program can be submitted through one section.
A student is only counted in a single racial/ethnic group. Students identified by two or more races (not Hispanic) are reported in the ‘Two or More Races’ category. A two-part question is used to determine to which group the student belongs or with which race/ethnicity he or she most identifies. It is required to answer both parts of the question.
Count Date Status denotes whether a student is enrolled and receiving services to be eligible for inclusion in the count date.
Promotion occurs when a student has made sufficient progress over the course of the school year to advance to a higher grade level. WISEdata collects a repeat grade indicator. The school in which the student completed the school term must identify whether a student is expected to repeat the same grade level in the following school year.
Choice schools should have a current selection identified regarding the All School Report Card.
School Board-Approved Alternative Educational Program refers to whether or not the assignment is part of an approved alternative education program.
An identifier assigned to a school by the State Education Agency (SEA).
A reference to the related School resource, including information such as the identifier assigned to a school by the State Education Agency (SEA).
Current school year
A student with Section 504 status is any student who has a physical or mental impairment covered under Section 504 of the Rehabilitation Act. Some Section 504 students will also meet the definition of "student with a disability," and some will not.
Sequence of Course is the order number when a course section is part of a sequence of multiple course parts. If the course has only one part, the value of this Section should be 1.
Serious Bodily Injury involves a substantial risk of death; extreme physical pain; protracted and obvious disfigurement; or protracted loss or impairment of the function of a bodily member, organ, or faculty (18 USC Section 1365 (3)(h)). Serious Bodily Injury is required only when an IAES-School Personnel discipline is associated with the student and incident.
Begin Date and End Date are collected to define the specific time span of the term. These dates should belong to the school year for which the data is submitted.
A reference to the related Grading Period resource, including information such as the descriptor, the name of the grading period during the school year in which the grade is offered.
The identifier for the academic session calendar (e.g., 2010/11, 2011 Summer).
A reference to the related Session resource, including information about the school ID and the school year.
A reference to the unique identifier of the resource assigned to a school by the State Education Agency (SEA).
Total Instructional Days are the total number of instructional days in the school calendar within the term.
Identification of whether or not a student is expected to take the general or alternate assessment. State Assessment Type-Alternate (SATA) is the identification that the student is expected to take the alternate assessments. This characteristic is submitted only when True/Yes.
Unique identifier of the Student Discipline Incident Association resource
Role or participation type of the student in the discipline incident. For WISEdata, only ‘Perpetrator’ should be submitted to DPI.
Reference to the student school association (sSA) in which the incident date occurred.
Begin Date includes month, day, and year of the student's entry or assignment to the section. End Date includes month, day, and year of the withdrawal or exit of the student from the section.
Begin date for the Student Special Education Program Association (sSEPA) shall be the first day the student begins receiving services under the current IEP/ISP of the first day of school, whichever is most recent. End date may be left blank. When information in the Student Special Education Program Association changes, an end date must be entered in the current sSEPA as the day prior to the change. Also, a new sSEPA with the begin date of the change must be submitted.
first, last, **middle, **suffix (e.g., Jr. or III) The student's or staff member's legal name shall be submitted.
Subcontracted through a Contracted Agency refers to whether or not the staff member is hired as a subcontractor for the assignment.
The term descriptor defines the term of a session during the school year (e.g., Fall Semester).
Number of years working at any educational agency down to the nearest half-year mark and including the current school year
Unique Section Code is a unique identifier for the section that is defined by the classroom, the subjects taught, and the instructors who are assigned.
Month, day, and year of entry is expected only for students born or residing outside the U.S. The first date of continuous enrollment in U.S. schools should be entered, if known.
Visa Type denotes which kind of visa the students hold and proof they've been granted permission to study in the U.S.
The Wisconsin Department of Public Instruction shall assign each student a WISEid, a unique, permanent, and unduplicated identifier.
DPI-assigned school number where the staff member's assignment is performed