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Staff/Mandatory Contacts

Staff/Mandatory Contacts: School Directory Management Portal

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The Staff/Mandatory Contacts screen in the School Directory Management Portal contains a list of people within a local education agency (LEA) who participate in communication with the DPI. Required fields on this School Directory Management Portal screen are indicated with a red asterisk. 

Mandatory Contacts hold specific roles and vary by agency type. These are provided in the FAQ below.

Component fields include:

  • DPI Contact Types: Types of contact persons assigned by the DPI. Smaller sized schools/LEAs may only utilize contact types such a ‘Primary’ or ‘Secondary,’ while larger schools/LEAs may specify between department heads or different directors (e.g., grounds, pupil services, food services, etc.). A list of all mandatory contact types is given in each agency's School Directory Management Portal user guide, under the "Staff Contacts Tile" section. They are also listed below. 

    • Contact Type is a required field. 

  • Local Title: The locally assigned title of the person listed as a Contact Type. For example, one LEA may use the local title of ‘Headmaster’, while another may refer to that same/similar position as ‘Building Principal’ at a different LEA.

    • Local Title is a required field.

  • First, Middle, Last Name, and Suffix: First and Last Name are required fields. Middle name and suffix are optional, to be used as they apply. Check for correct spelling. Whenever possible, please utilize full given names (i.e., Michael instead of Mike).

    • First name and Last name are required fields.

  • Phone Number, Extension, and Email: Provide the specific phone number (with extension, as it may apply) and specific email address associated with each person listed as a Mandatory Contact. Check for correct spelling on the email address.
    • Phone number and Email address are required fields.

USES: This data element is used to correctly identify the appropriate point(s) of communication in the School Directory Management Portal, as well as the School Directory Public web application.

Mandatory Contacts by Agency Type

There are six different agency types that can access the School Directory Management Portal. Each type has specific required contacts. For more details, visit the School Directory Management Portal: User Guide landing page, and select the user guide for your agency type.

  1. Public School District, required mandatory contacts types:
    1. Agency Level:
      • District Administrator
      • ESEA Coordinator
      • Foster Care Point of Contact
      • Guidance Counselor
      • Homeless Liaison
      • Special Education Point of Contact
      • Technology Point of Contact
    2. Building Level:
      • Primary Contact Person (typically the building principal)
  2. Private School, required mandatory contacts types:
    1. Agency Level:
      • Choice Administrator
    2. Building Level:
      • Private School Primary Contact
  3. Independent Charter School, required mandatory contacts types:
    1. Agency Level:

      • ICS Governance Board/Legal Entity

      • Primary Contact (Charter Management Organization Primary Contact)

      • Library Media Specialist

      • Special Education

        Business Services

    2. Building Level:
      • ICS Primary Contact: This is usually the Building Principal.
  4. State Agency Institutes, required mandatory contacts types:
    1. Agency Level:
      • State Agency Administrator (State Agency Data Contact)
  5. County Children with Disabilities Education Board (C/CDEB), required mandatory contacts types:
    1. Agency Level:
      • CCDEB Administrator
      • Special Education Point of Contact
  6. Cooperative Education Services Agency (CESA), required mandatory contacts types:
    1. Agency Level:
      • CESA Administrator
      • Business Services Point of Contact
      • County or CESA Treasurer
      • Curriculum and Instruction Point of Contact
      • Regional Service Network Contact (Special Education) Point of Contact
      • Technology Point of Contact

FAQs, Details, and Points to Note

  1. FAQs: Visit the School Directory Management Portal: Annual Required Updates webpage for information about the specific timing of the opening and closing of the Wisconsin School Directory Management Portal application and for further details of annual required updates.

  2. Visit the School Directory Management Portal: User Guide landing page to view the full user guide for your agency type.

If you need further assistance, please submit a Help Ticket.
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