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Resources for Student Data Privacy

Use the links below to navigate to specific sections of privacy resources.

 

District Resources


    • Information to guide American Schools who serve students from the EU. Please note that this applies to students who "reside" in the EU and not to those who are residing in the US while attending school.  The Guide to the GDPR explains the provisions of the GDPR to help organizations comply with its requirements. It is for those who have day-to-day responsibility for data protection.

    • Establishing and implementing a clear data breach response plan outlining organizational policies and procedures for addressing a potential breach is an essential step in protecting the privacy of student data. This document provides educational agencies and institutions with a checklist of critical breach response components and steps to assist them in building a comprehensive data breach response capability.

    • Any organization with electronic records is vulnerable to security breaches, and education agencies are no exception. The PTAC Data Breach Scenario is one of a series of exercises intended to assist schools, districts, and other educational organizations with internal data security training.

    • Contains information on Federal requirements regarding the determination and verification of eligibility for free and reduced price meals in the National School Lunch Program and the School Breakfast Program. This also has information related to student privacy regarding eligibility for the Free and Reduced Lunch Program.

    • The National Forum on Education Statistics (Forum) organized the Education Data Privacy Working Group to explore how state and local education agencies (SEAs and LEAs) can support best practices at the school level to protect the confidentiality of student data in day-to-day instructional and administrative tasks. Many of the best practices applicable at the school level may also be helpful in protecting student data at the SEA and LEA levels. The Working Group created this guide in order to highlight common privacy issues related to the use of student data and to present basic approaches to managing those issues.

    • An employee of a school or other education institution may sometimes access individual student records while performing official duties. Under the Family Educational Rights and Privacy Act (FERPA), there are legal and ethical obligations to safeguard the confidentiality of any information they contain. This guide provides a general overview of the legal and related issues that may be encountered while carrying out official duties.

    • Memo from DPI regarding FRL data availability through WISEdash, role available, and guidance for assigning the role.

    • USDA guidance has led to some questions regarding whether food service vendors are permitted to share data with others in the district and with the state. Student data, by law, must be shared from food service data systems with others in the district so student information systems (SIS) contain the most accurate count of economically disadvantaged students for required federal reporting.

    • Words matter. What you say, how you say it, and when you say it are critical to effectively communicating with your audience. ExcelinEd has crafted language and tools to help you better talk to peers, press, and the public about data and meeting education goals.

    • Policymakers in almost every state have considered laws to ensure the safety of student data, and the US Congress is considering seven bills on student data privacy. At the same time, the Every Student Succeeds Act (ESSA) requires that states adopt evidence-based interventions to improve school performance. The education research to inform these interventions depends on access to student data. Policymaking on Education Data Privacy: Lessons Learned outlines key lessons policymakers should contemplate before taking action.

    • The Student Data Privacy Consortium launched its first project, the Privacy Contract Framework. The project will assist schools, districts, and state agencies in developing common contracts for districts to use throughout the state.

    • The Protecting Privacy in Connected Learning toolkit is an in-depth, step-by-step guide to navigating the Family Education Rights and Privacy Act (FERPA) and Children’s Online Privacy Protection Act (COPPA) and related privacy issues.
    • Download the toolkit, which is organized in the form of a decision tree and addresses FERPA and COPPA compliance issues, as well as smart suggested practices that reach beyond compliance; it also includes definitions, checklists, examples, and key questions to ask.

    • This document is a framework for evaluating online “Terms of Service” agreements. This document is designed to assist educators, schools, and districts in understanding how an online service or application may collect, use, and/or transmit user information. The guidance will assist users in deciding whether or not to sign-up for specific services.

    • This document will address privacy and security considerations related to computer software, mobile applications (apps), and web-based tools provided by a third party to a school or district that students and/or their parents access via the Internet and use as part of a school activity.

  • Special Education - Pupil Records

    • Intended to assist elementary and secondary schools and local educational agencies in achieving greater transparency with respect to their data practices
    • Informs schools and districts of the basics of legal compliance
    • Encourages educational organizations as to go beyond the minimum notifications required under federal law

    • There are many types of data that support student learning—and they’re so much more than test scores. However, individual data points don’t give the full picture needed to support the incredibly important education goals of parents, students, educators, and policymakers. See the types of data that can come together—under requirements like privacy and security—to form a full picture of student learning. When used effectively, data empowers everyone

Parent-Specific Resources


Training


Legislation & Policy


General


    • The Data Quality Campaign supports state policymakers and other key leaders in promoting the effective use of data to improve student achievement.

    • This highlights the three focus areas—transparency, governance, and data protection procedures—that will allow states to reach these goals and provides a robust list of other resources from DQC and other organizations related to safeguarding data.

    • The education data agenda is experiencing unprecedented backlash, including the propagation of data myths, especially regarding Common Core, FERPA, and vendors. This document dispels the most common myths with concise talking points and related resources.

    • PTAC provides timely information and updated guidance on privacy, confidentiality, and security practices through training materials and opportunities to receive direct assistance with privacy, security, and confidentiality of longitudinal data systems.

    • DPI Data Collections, Reporting, and Student Data Privacy Frequently Asked Questions

    • This is the student data access form for external individuals to fill out prior to viewing or interacting with student-level data in any capacity (temporary access for training, demos, etc.)

    • This graphic shows what comprises student data, providing examples for types of data and identifying some of the requirements around student data.

    • There are many types of data that support student learning—and they’re so much more than test scores. However, individual data points don’t give the full picture needed to support the incredibly important education goals of parents, students, educators, and policymakers. See the types of data that can come together—under requirements like privacy and security—to form a full picture of student learning. When used effectively, data empowers everyone.

    • This graphic shows how student data—from schools to the US Department of Education—are and are not accessed and used.

    • Watch how student data—from schools to the US Department of Education—are and are not accessed and used.

 

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