Evaluation Delay Reason (Indicator 11)

Evaluation Delay Reason: Special Education (Indicator 11)

Evaluation Delay Reason: Parental consent is required before any LEA member can assess or otherwise work with a student towards the goal of determining eligibility for special education. Once that consent is obtained, LEAs have a 60-day timeline to complete the initial special education evaluation. There are three exceptions to the 60-calendar day timeline.

Delay values include Transfer, Child Unavailable, and Initial SLD Eval.

TRANSFER ( T ) - The first involves a student who transfers from one LEA to another after the 60-day timeline has begun and prior to a determination of (or continuation of) eligibility by the previous LEA. For the exception to apply, the LEA must have completed the evaluation within a specific time agreed to by the parent and LEA.

CHILD UNAVAILABLE ( C ) - The second exception is if the parent repeatedly fails or refuses to make the student available for the evaluation. This is determined on a case-by-case basis, and what constitutes "repeatedly failed" or "refuses to make the student available" will vary depending on the specific circumstances in each case.

INITIAL SLD EVAL ( I ) - The third exception applies to students being evaluated for a specific learning disability for the first time, and the timeline is extended by mutual written agreement with the parent.

If the three options above do not explain why the completion of the evaluation is uncertain, then an Evaluation Late Reason should be provided instead.

Data Submission Details

DPI is requiring Timely Initial Evaluations (Indicator 11) data to be reported through WISE.

The intention behind WISE reporting is to better support our local educational agencies (LEAs) and will be captured annually in the December snapshot’s Year End data collection.

The goal is to save you time and effort by minimizing the number of applications accessed to report required data.

Sending data to WISE also allows the Indicator 11 application to focus on LEAs responding to notifications of noncompliance.

All districts must ensure:

• All LEAs will report Indicator 11 data annually through WISE. All special education data related to Indicator 11 is submitted by LEAs to DPI via WISEdata Portal through their local SIS/special education vendors, AND All Indicator 11 data element fields contain valid data or the data will be flagged as in error.
• Districts that evaluated students without a WISEid, especially if these were children referred by the Birth to 3 programs, must go back and create WISEids for all children who were evaluated, even if those children were determined not to be eligible for SPED.
• The State is required to annually report on the percent of children who were evaluated within 60 days of receiving parental consent for initial evaluation as part of the State Performance Plan (SPP). This refers to children that an LEA has received a referral for evaluation to determine if the student is eligible for special education services.

Indicator 11 data is collected as part of Year-End data, which is part of the annual December Student Snapshot. You can find more details about Year End data on the Annual Tasks Checklist webpage, School Year Cose-Out Season section, scroll all the way down).

NOTE: In order to ensure that the data is valid and reliable, please note the following:

• The SEORA record cannot be submitted to WISEdata without a WISEid.
• If the student is referred, whether they get evaluated or not, whether they qualify for services or not, a WISEid is assigned. For greater details on WISEids as related to Indicator 11 evaluations, please visit the SEORA data element page.
• NOTE: Data cannot flow to DPI unless it is entered in your SIS. To resolve issues around data that is entered into the SIS that isn’t flowing to DPI, LEAs need to work with their vendor support staff to resolve data flow issues.
• For districts using a special education vendor:
  • A student enrollment record (student School Association, or sSA) or a responsibility record (student Education Organization Responsibility Association, or SEORA) must be submitted via the primary SIS product.
  • Without one of these records, the special education vendor will be unable to send the data required for Indicator 11 (student Special Education Program Eligibility Associations, or sSEPA).
  • Once the SEORA record is in WISEdata Portal, Indicator 11 data elements are pushed to WISEdata Portal via your primary SIS or SpEd vendor SIS, as applicable.