Evaluation Delay Reason

Evaluation Delay Reason: Special Education

Evaluation Delay Reason: Parental consent is required before any LEA member can assess or otherwise work with a student towards the goal of determining eligibility for special education. Once that consent is obtained, LEAs have a 60-day timeline to complete the initial special education evaluation. There are three exceptions to the 60-calendar day timeline.

Delay values include Transfer, Child Unavailable, and Initial SLD Eval.

TRANSFER ( T ) - The first involves a student who transfers from one LEA to another after the 60-day timeline has begun and prior to a determination of (or continuation of) eligibility by the previous LEA. For the exception to apply, the LEA must have completed the evaluation within a specific time agreed to by the parent and LEA.

CHILD UNAVAILABLE ( C ) - The second exception is if the parent repeatedly fails or refuses to make the student available for the evaluation. This is determined on a case-by-case basis, and what constitutes "repeatedly failed" or "refuses to make the student available" will vary depending on the specific circumstances in each case.

INITIAL SLD EVAL ( I ) - The third exception applies to students being evaluated for a specific learning disability for the first time, and the timeline is extended by mutual written agreement with the parent.

If the completion of the evaluation is uncertain due to one of the reasons above, an Evaluation Late Reason should be provided.

Data Submission Details

DPI is requiring Timely Initial Evaluations (Indicator 11) data to be reported through WISE to better support our local educational agency (LEA) staff time and efforts by reducing the number of applications they need to access to report required data.

Beginning immediately, all data element fields must contain valid data or will be found to be in error (not warning) status.

Starting with the 2023-24 school year and onwards:

• DPI will get Indicator 11 from data submitted by LEAs into WISEdata.
• All Indicator 11 data elements must be submitted by all LEAs each school year through WISEdata.
• Starting with the 2023-24 school year, all LEAs will report Indicator 11 data annually through WISE. In the past, only LEAs “in cycle” were required to submit data in any given year.
• The first instance of Indicator 11 data being collected as part of the 23-24 Year-End collection in a snapshot will be December 10, 2024, during the 2024-25 school year.

In order to ensure that the data is valid and reliable, please note the following:

• All students who are evaluated for special education must have a WISEid (for children below compulsory school age or parentally placed in private or home-based schooling, please visit the Student Education Organization Responsibility Association (SEORA) data element page.
• NOTE: Data cannot flow to DPI unless it is entered in your SIS. To resolve issues around data that is entered into the SIS that isn’t flowing to DPI, LEAs need to work with their vendor support staff to resolve data flow issues.