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Attendance

Attendance: WISEdata

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Attendance is contact between a student and a teacher during which district-supervised PK-12 educational services are provided. Attendance policies are set by the school district, and the schools in the district must adhere to these attendance policies.

Each district may have a slightly different policy, which may differ further based on whether the class takes place in the school building or a virtual classroom. You will record Actual Days of Attendance and Possible Days of Attendance. Report attendance data as designated by your district's policies.

Most students receive educational services in school buildings, and these services are typically provided by district teachers during full-day school sessions. Some students participate in district-supervised educational programs that operate on a partial-day or partial-week basis. Some district supervised programs operate off-site and may be staffed by third parties through district contract or agreement. Wisconsin school districts (ch.119 and ch.120, stats.) and non-district charter schools (s. 118.40(2r), stats.) are responsible for submitting actual and possible days of attendance for all students enrolled in all the above attendance situations consistent with the information provided below. Attendance data is submitted on an annual basis through the WISEdata Attendance Collection.

Data Element Description/Comments
Actual Days of Attendance
The actual number of days (reported to the one-half day) in attendance during a school term.
  • Students who receive at least 66% of district supervised educational services for the day have accrued a full day (1.0) of actual attendance for that day.
  • Students who receive at least 33% and less than 66% of district supervised educational services for the day have accrued a half day (0.5) of actual attendance for that day.
  • Students who receive less than 33% of district supervised educational services for the day have accrued no attendance for that day.
  • If a school district has decided that a student can be present for less than one-half day (as occurs in certain pre-kindergarten/kindergarten programs) and that student is present, the actual days of attendance should be reported as 0.5.
 

*Note that atypical situations are addressed in the FAQ section below.

Possible Days of Attendance

The total number of days (reported to the one-half day) that could occur for the specific student in the school term.

  • If a student is enrolled for less than the entire school term, possible days of attendance must reflect that reduction.
  • If a school district has decided that a student can attend school for one-half day or less than one-half day (as occurs in certain pre-kindergarten/kindergarten programs), the possible days of attendance should be reported as 0.5.
 

*Note that atypical situations are addressed in the FAQ section below.

**One-half day is one-half the clock time of a standard full day at the district providing primary educational services.

USES: Attendance is an important measure of student engagement and a predictor of student success. As such, attendance data is used for multiple reporting and accountability purposes, including, but not limited to:

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Collection

Attendance     *Note, all data elements flow into WISEdata at all times, not only during specified collection snapshots.

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Related Validations

6464, 6470, 6471, 6472, 6473,  6474,  6476, 6666                                                                                                   

FAQs, Details, and Points to Note

 

1. Third Party Contracts: When services are provided pursuant to contract or agreement, the contracting district is expected to collect attendance data from third party contractors for students they serve and submit the data to DPI. Examples of third parties include: technical colleges, community-based organizations, nonprofit-nonsectarian agencies, universities, school to work program providers, cooperative educational service agencies, out-of-state school districts, private schools, residential care centers, etc.

2. Services Off School Grounds: Time spent receiving district-supervised educational services off school grounds (e.g., at a library, hospital, county correctional facility, college, home, etc.) is counted as actual attendance time.

3. Field Trips: Time spent on a district-supervised field trip is counted as actual attendance time.

4. Study Hall & Recess: Time during the regular school day for study hall or recess when the student is expected to be present is counted as actual attendance time. Athletic or academic clubs outside the regular school day are not counted as attendance time.

5. Homework: Homework sent home to a temporarily absent child, e.g., short-term illness or family vacation, is not counted as actual attendance time.

6. In-School Suspension: Time when students are present for instruction after placement in an in-school suspension room is counted as actual attendance time. Mark the student as present in your attendance records.

7. Out-of-School Suspension: If a student subject to out-of-school suspension receives district-supervised educational services, submit possible attendance days as time when services are offered or scheduled whether or not the student is present to receive these services. Suspended days would not count towards the student's actual attendance and would need to be marked as absences. For example, for a student who had perfect attendance other than a two-day suspension in a school with 180 instructional days, report the following for that student:

  • Possible Days of Attendance: 180
  • Actual Days of Attendance: 178

8. Temporary Expulsion: If a student is expelled but still receiving district-supervised services off school grounds or has the possibility of reinstatement, then you must maintain attendance records for this student. All expelled days would still count as Possible Days of Attendance, but for Days of Actual Attendance, you would submit a zero (0) for all days the student is absent.

9. Permanent Expulsion: For expelled students who continue in enrollment status but who are not receiving educational services, submit zero (0) for the Actual and Possible Days of Attendance. Permanently expelled students (with no early reinstatement conditions) have exit dates, so no attendance data is collected. See also s. 118.16(1m), Wis. Stats.

10. Summer Classes: Normally attendance during summer classes is not counted in Actual Days of Attendance or Possible Days of Attendance because these classes are operated after the end of the school term. There is no summer enrollment or attendance data sent to WISEdata. DPI only wants enrollment and attendance for the regular school year. However, summer classes may be operated during the school term of a year-round school, and attendance for these classes should be included in the counts of Actual and Possible Days. 

11. Partial Day or Week Schedule: Very young students may receive limited educational services (such as speech and language) with possible attendance less than one hour per day. In these situations, possible days should be counted as 0.5, and, if students are present for that time period, then actual days should be counted as 0.5.

12. Attendance Recording Interval: School districts continue to determine the interval that is best for recording attendance, such as hours or periods. For reporting attendance data to WISEdata, the district should report absent, present for half day, and present for the whole day, 0, 0.5, 1.0, respectively, for each school day.

13. Absences: DPI doesn’t differentiate between excused and unexcused absences. Regardless of why the student is absent or whether or not the absence is excused, it would lower the student’s attendance rate.

14. Parentally-Placed Private Students: For parentally-placed private students, DPI does not collect attendance data. However, if it's submitted, it will be subject to validation rules. If you submit zero (0) for your attendance value, you should not see an error about attendance missing. If you don’t send anything by leaving that field blank, and WISEdata receives a null value, an error will throw. Please send a value of zero (0). 

15. Virtual Online and Blended Learning Students: Students attending classes online through a virtual school, please follow your district's policies regarding attendance reporting. Please visit the Attendance and Testing section of the Online and Blended Learning for Schools and Educators page for more information.

16. Wisconsin Center for the Blind and Visually Impaired, Wisconsin School for the Deaf, and County Children with Disabilities Education Board schools: WCBVI, WSD, and CCDEB student attendance will be reported directly to WISEdata by those agencies.

17. Runaways: A student who has run away from home, is not attending school, and has an unknown location should have his or her enrollment managed according to school board policy. If the local policy does NOT withdraw the student from school, the days that the student was missing must be reported to DPI as included in the (added to) Possible Days of Attendance count and excluded from the Actual Days of Attendance count (subtracted from).

 

 

 

See also:

Compulsory School Attendance (s. 118.15, Wis. Stats.)

School Attendance Enforcement (s. 118.16, Wis. Stats.)

Sections 119.25 and 120.13 of the Wisconsin Statutes for more information about expulsions.

 

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