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Parent/Guardian

Parent/Guardian: WISEdata

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This data element stores information in WISEdata about a student's parent or guardian. This data element includes several individual pieces of data collected by schools and districts, including the parent or guardian's name, address, and other contact information. Refer to the table below for optional and required components of this data element.

Please refer to the FAQs, Details and Points to Note section below the table for updated information about the Parent/Guardian information required for obtaining Summer EBT funding

Data

Required/Optional

Description

Unique ID

Optional**

(Required for Summer EBT)

A unique alphanumeric code assigned to a parent or guardian.
First Name

Optional**

(Required for Summer EBT)

The parent or guardian's first name.
Last Name

Optional**

(Required for Summer EBT)

The parent or guardian's surname.
Middle Name Optional The parent or guardian's middle name.
Addresses

Optional**

(Required for Summer EBT)

A home or mailing address for a parent or guardian.
Date of Birth

Optional**

(Required for Summer EBT)

The birth date of the parent or guardian.

Legal Guardian

New for 2024-25 SY

Optional**

(Required for Summer EBT)

Indicator of whether the person is a legal guardian for the student.

Lives With

New for 2024-25 SY

Optional**

(Required for Summer EBT)

Indicator of whether the student lives with the associated parent/guardian.

Primary Contact Status

New for 2024-25 SY

Optional**

(Required for Summer EBT)

Indicator of whether the person is a primary contact for the student.
Emails Optional Email addresses for a parent or guardian, as well as a descriptor (Home/Personal or Work).
Languages Optional Which languages a parent or guardian speaks or writes.
Telephones Optional Telephone number for a parent or guardian.
Parent Reference Optional A unique ID assigned to a parent or guardian for use in a student/parent association.
Student Reference Optional A unique ID used to associate a student with a parent or guardian.
Relation Optional A descriptor of the individual's relation to the student: Father, Mother, Guardian, or Other.

USES: This data element is required for Choice and public schools. Storing parent and guardian information in WISEdata helps enable WISEdata to integrate with more services, including the Wisconsin eSchool Network and some special education vendors. This data collection will facilitate the distribution of Summer Electronic Benefit Transfer (S-EBT) cards to families.

FAQs, Details, and Points to Note

  1. Required Data for Summer EBT: The federal Consolidated Appropriations Act of 2023 has created a permanent Summer EBT program. Access to this program is especially important to schools that participate in Community Eligibility Provision (CEP) and the National School Lunch Program (NSLP) programs. If an LEA participates in a Food Service program where students receive meals through federal school meal initiatives such as the National School Lunch Program (NSLP) or the Community Eligibility Provision (CEP), they are expected to report parent/guardian data to be shared with the Wisconsin Department of Health Services (WI DHS). DHS is the state agency responsible for providing Summer EBT to families 
    • Access to this program requires parental information to be collected, as indicated in the table above: first name, last name, and school-created unique/reference codes.
    • ** The parent's date of birth and address are now required by the department of Health Services in order for families to access Summer EBT. 
      • Schools collect this required information and send it to DPI via WISEdata. DPI then shares this information with the Department of Health Services (DHS). 
    • If the required parental information is not collected for participating students, a WISEdata Portal validation, warning 7471, will throw to alert LEAs participating in CEP and NSLP to obtain and/or send required parent information to DPI via WISEdata. Warnings can be 'acknowledged' if LEAs verify that the information entered is correct.
  2. Refusal to provide address: If the family is homeless and there is no address, or if the family is refusing to provide the address due to safety concerns, the LEA should reach out to the Department of Health Services (DHS) via email, or the DPI Homeless Liaisons.

  3. Multiple parent home addresses

    • If the student has more than one primary address, such as if the student lives with multiple families while attending the same school, you can designate each of those addresses as the student's primary home address and submit each to WISEdata.

      Be sure to note which parent/s hold primary custody.

      WISEdata allows for multiple primary addresses; please check with your Student Information System (SIS) to see if your specific vendor tool supports this option as well.

  4. Moved to a new address during the school year but attends the same school:

    • In this scenario, update the student's primary home address in your SIS and submit it to WISEdata to replace the previous primary home address.

  5. Guardian has custody of student: 

    • In this scenario, use the address of who the child lives with.

       

  6. Homelessness:

  7. Foster Care/Group Home/Residential Care Center:

     

    • In this scenario, use the address of the out-of-home care (OHC) placement. The Wisconsin Department of Children and Families (DCF) is the state agency that assists with OHC address.

 


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